The Port Of Hoodsport

MINUTES FROM THE PUBLIC HEARING 2021 BUDGET MEETING

OF THE PORT OF HOODSPORT COMMISSION

November 11, 2020

Call to Order: 9:10am                                                  Adjourned: 9:30 am

Roll Call:                                        Commissioner Brazil – Commission Chair

                                                            Commissioner Booth

Staff Present:                                   K Wyatt, Administrative Director

                                                            B Osborne, Port Maintenance

                                                            S Lindgren, Port Maintenance

Public:                                              Mike & Geri Purvis – Hood Canal Grocery

                                                           Jann Goodpastor – Hoodsport Resident

                                                            Lori Kincannon – Hoodsport Resident

                                   Heidi McCutchen – Mason County Chamber

                                                          Lisa Perry –                                         

A Public Hearing was held to consider testimony before adopting the FINAL 2021 Port of Hoodsport Budget. 

The Public was invited to speak, H McCutchen asked why the port spent more money on the Hoodsport trail park than was budgeted and was it justified, K Wyatt explained there were hazard trees that endangered the public which were removed. H McCutchen asked what about the dock, why did you spend additional money, K Wyatt explained there were areas of the dock that were dangerous to the public and needed repair. Commissioner Booth said the dock repairs were unexpected.  H McCutchen asked if the septic repair was removed from the budget at the direction of the commissioners, Commissioner Brazil said, yes, we do not have the money in our budget.  M Purvis said you are on the right course with the budget, we need to find another plan that does not affect your budget.                                                                   

M Purvis said I am willing to take a closer look at my septic system and the ports septic.  H McCutchen said you may want to bring M4 Real estate in the loop because they are having problems with their septic system.  M Purvis said there is no possibility of that in any way, we do not provide septic solutions, you can shut that down right away.  We will help the Port in any way we can to find a way to get creative beyond the Ports income. We have to bring together ourselves and other businesses who it benefits with state grants or an entity.  What about working with grants with the Indian nation, they are really great at grants, they may be a big help and can possibly aide us in writing a grant. H McCutchen said maybe a LID Local Improvement District or increase the spread on the business community.  Commissioner Brazil said we need help locally to pay for it.  M Purvis said it was a good suggestion which can be voted on by the people, the people need to approve it.  I am eager to help with a plan to pay for it because it is not in the Port’s budget.  We will find out where the drain field can go and look at the cost of the septic system then go out to the public to see if they want to pay for it.  I am willing to pay for the plan and hire a septic designer and pay them directly.  We need to find out if the people want a LID.  Commissioner Brazil said he was willing to go talk to the right people with M Purvis to find out about the LID. 

There were no other comments or questions, and the Public Hearing was closed.

Commissioner Brazil thanked the port director for her hard work on the Ports balanced 2021 budget. 

Commissioner Booth motioned to let the record reflect that the 2021 Budget is a balanced budget, and made a motion to accept the 2021 budget as prepared.  A motion was made by Commissioner Brazil to approve the 2021 Budget Resolution 2020-05 to reflect the Beginning Balance of $111,172.00, Income Revenue amount being $110,119.00 Expenditures $110,119.00 with the expected ending balance of $111,172.00; the motion was seconded by Commissioner Booth and it was unanimously approved.

The 2021 Budget hearing was adjourned at 9:30am

__________________     ___________________     _______________________

Commissioner Brazil     Commissioner Booth

MINUTES FROM THE REGULAR PORT COMMISSION MEETING

                       OF THE PORT OF HOODSPORT COMMISSION

December 11, 2019

Call to Order:   9:00am                                                    Adjourned:  10:58am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:            Commissioner Petz – Commission Chair (excused absence) Commissioner Brazil  Commissioner Booth

Staff Present:    K. Wyatt, Port Operations Manager B. Osborne – Director of Maintenance  S.Lindgren – Maintenance

Public:                              none

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as

written; Commissioner Booth seconded; it was unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes and a motion to approve the minutes from the Public Hearing to approve the 2020 Port of Hoodsport Budget meeting, both on November 13, 2019, Commissioner Booth seconded, they were unanimously approved.

Vouchers:   The following Vouchers/Warrants are for approval of payment: Commissioner Brazil made a motion to approve the Voucher for December 1 of 1 in the amount of $8,145.20; Commissioner Booth seconded; it was unanimously approved.

Public Communication:  none

Commissioner Reports:  Commissioner Booth said one of the take a ways from attending the port directors seminar, was that when a commissioner will be out of town or out of cell phone range, they should notify the port administrator.  Commissioner Booth will be attending the January 8^th meeting via teleconference call.  Commissioner Brazil received paperwork in the mail from the Mason county elections office for him to swear into office in front of a notary as the incumbent and elected port commissioner for a new 6-year term.  An appointment was made to have Linda Turner, manager at Columbia Bank swear him in and notarize the paperwork.  The port administrator will then take the document to file at the county elections office.  Commissioner Brazil said he spoke to the owner of Doos Donuts, Christopher McNeely who was interested in setting up a live Christmas tree at the port’s waterfront park.  C. McNeely spoke to business owners in Hoodsport and said they would all chip in for the tree. The port administrator told him to talk to the Kiwanis and the ports maintenance department because they have an annual routine of putting up, decorating and lighting a structure that fits over and around the Japanese maple tree.  C. McNeely said he would contact them and discuss making a change if he and the business owners were planning on buying the tree, decorating, maintaining and taking it down.  C. McNeely was asked to attend a port commission meeting after his discussions and prior to the setup, to talk to the port commission. He would have to fill out an event on port property application and provide a certificate of liability. C. Mc Neely was not present at this meeting and sent an email to the port December 26th stating they decided not put up a tree this year, he said he planned on resurrecting the events committee to plan events throughout the year and would re visit erecting a live Christmas tree prior to December 2020.  Commissioner Brazil asked if Mason County Commissioner Shutty approved deeding the County property to the port for the alternative septic drain field.  The port administrator said Commissioner Shutty said he was going to take the request to the county commission for approval then get back to the port.  S. Lindgren said he dug a hole 2 feet deep on the county property to look at the soil, in his opinion, he thought it looked good for the type of soil needed for a drain field.  Commissioner Brazil said he noticed a tree leaning out on State Rt 119 at the Hoodsport Trail park across the street from the subdivision mailboxes.  B. Osborne said WSDOT just went through and cut trees on their easement that were leaning out toward State Rt 119. Commissioner Booth was curious as to how many trees were cut by WSDOT in their right of way along the Hoodsport trail park property.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  S. Lindgren roped off the area in the trail park where the bank sloughed off so hikers can avoid and walk around it.  Hiking trails are being maintained by S. Lindgren.  The trail park will be closed during inclement weather.

Hoodsport Marina, Dock & Waterfront Park: B. Osborne said the Kiwanis asked him to prune back the Japanese maple tree because it is growing too large for the Christmas tree structure.  He said they put it up quickly without damage to the maple tree.  B. Osborne and S. Lindgren will trim the maple when it is the right time of year.  S. Lindgren said there are several big logs that have washed up on the ports beach from winter storms.

Public Restrooms: Currently open to the public intermittently as directed by Mason County and the septic specialist.  Readings on the septic tank gallonage is monitored as required.  B. Osborne said texture on the floor in the public restrooms is in good condition, it will be re-applied again in the spring.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren both have App’s on their phones live streaming the surveillance cameras that cover the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port Operations Manager Report   The port administrator reminded the port commission that Mike Davies, forester for Department of Natural Resources (DNR) will be attending the January 8^th meeting.  M Davies will talk to the commission about walking the Hoodsport trail park and discussing his findings on the health of the trees in the trail park 8 years after trees that were identified with root rot were removed.  He said the bacteria is in the soil and will eventually kill the other trees that were left standing.  The Hoodsport trail park was reforested in 2013 with 16,500 trees that were not as prone to root rot as the trees that were removed from the park.  The port administrator spoke to James Thompson, executive director for the Washington Public Ports Assn regarding per diem for the Commissioners.  The Port of Hoodsport commissioners do not receive a salary like most all other ports, they only receive per diem.  J. Thompson said the ports RCW’s recite port commissioners can receive up to $10, 500.00 per commissioner per year which covers meetings attended and is limited to one meeting per day.  He said port seminars, meals and travel are reimbursed separately.  J. Thompson asked the port administrator if she could attend the Directors seminar this July which will be held at the Alderbrook resort.  Commissioner Brazil said he was in favor or the port administrator attending the Directors meeting in July 2020.  The port administrator collected port commissioner time sheets for October through December to submit to the CPA.  The port administrator asked if the commission would be opposed to changing the February 2020 meeting to the 5^th instead of the 12^th, Commissioners Brazil and Booth were fine with the change.  The port administrator spoke to Gerry O’Keefe from the Washington Public Ports Assn. who met with Commissioner Booth during one of the port seminars.  Gerry was filled in with the history of the public restrooms and suggested talking to the state legislators to determine what can be done to save the public restrooms and unburden the port of the ongoing responsibilities.  The public restrooms are a necessity to support the local economy, however it is not where the Port district adds value to the community.  Gerry suggested meeting with the senate and house representatives on January 28^th , which is Port day at the state capital. In talking to the representative’s assistants about their schedules on Port day, there are no appointments left.  The port administrator will call to schedule individual meetings with Senator Tim Sheldon, House Representatives Dan Griffey and Drew McEwan.

 Budget:                  November 2019 financial statement was reviewed.

 Old Business:        As discussed above  New Business:       None

Next Meeting:          January 8, 2020 to be held at the Port of Hoodsport Office

Adjourn:   Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:58 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am

January 8^th, February 5^th

 Commissioner Petz                  Commissioner Brazil                Commissioner Booth

MINUTES FROM THE PUBLIC HEARING 2020 BUDGET MEETING

OF THE PORT OF HOODSPORT COMMISSION

November 13, 2019

Call to Order: 9:00am            Adjourned: 9:11am

Roll Call:                               Commissioner Petz – Commission Chair

Commissioner Brazil – present via telephone

Commissioner Booth

Staff Present:                        K Wyatt, Port Operations Manager

B Osborne, Port Maintenance

S Lindgren, Port Maintenance

Public:                                    Jan Morris – Hardware Distillery

A Public Hearing was held to consider testimony before adopting the FINAL 2020 Port of Hoodsport Budget.

The Public was invited to speak, Jan noticed the projected ending balance had a 2019 date instead of a 2020 date, it was noted to change the final copy.

Commissioner Brazil acknowledged the ‘Security’ Line item that was discussed at the October meeting was not inserted in the budget. Commissioner Petz asked the port administrator to remove $100.00 from each commissioner per Diem line to insert into a created ‘Security’ line to show $300.00 in the ‘Security’ budget as discussed at the previous meeting. Changes to be made on the final copy of the 2020 Budget.

Commissioner Brazil acknowledged and gave K Wyatt credit on the incredible effort put into the balanced 2020 budget.

There were no other comments or questions and the Public Hearing was closed.

Commissioner Petz motioned to let the record reflect that the 2020 Budget with the changes, is a balanced budget, Commissioner Brazil seconded, unanimously approved.

A motion was made by Commissioner Brazil to approve the 2020 Budget Resolution R19-01 to reflect the Beginning Balance of $121,088.00, Income Revenue amount being $179,154.00 which includes a transfer from the investment account of $60,000.00 for septic drain field repairs, Expenditures $179,154.00 with the expected ending balance of $121,088.00; the motion was seconded by Commissioner Booth and it was unanimously approved.

Commissioner Booth motioned to close the Public Hearing for the 2020 Budget, Commissioner Brazil seconded, it was unanimously approved.

Commissioner Petz            Commissioner Brazil           Commissioner Booth

MINUTES FROM THE REGULAR PORT COMMISSION MEETING
OF THE PORT OF HOODSPORT COMMISSION
November 13, 2019

Call to Order: 9:12am Adjourned: 10:35am

Meeting Held at: Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call: Commissioner Petz – Commission Chair
Commissioner Brazil – present via telephone
Commissioner Booth

Staff Present: K. Wyatt, Port Operations Manager
B. Osborne – Director of Maintenance
S. Lindgren – Maintenance

Public: Jan Morris – Hardware Distillery

Approval of Agenda: Commissioner Booth made a motion to approve the agenda as
written; Commissioner Brazil seconded; it was unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the minutes from October 9,2019, Commissioner Booth seconded, it was unanimously approved.

Vouchers: The following Vouchers/Warrants are for approval of payment: Commissioner Booth made a motion to approve November 1 of 1 in the amount of $7,514.58; Commissioner Brazil seconded; it was unanimously approved.

Public Communication: J. Morris said Captain Lee Geist wanted to check the status of the dock for next years Fjordin Crossin event. Commissioner Petz said we will know more after the winter storms. Jan said she will be asking the Alderbrook Resort to help sponsor her event next year. She said as for the new sidewalk crossing on Highway 101 from Old Mill Hill Rd. recently installed by WSDOT; she wants to create a crosswalk waiting area by the library. Creating a pedestrian crosswalk waiting area that could be attractive would increase the curb appeal. She spoke to Dennis Engel from WSDOT who said she would need permits and funds to build it. Jan will be talking to County Commission Sharon Trask for funding ideas.

Commissioner Reports: Commissioner Booth recently attended the ‘Small Ports’ seminar in Leavenworth and made some good port and port affiliate contacts. She said some of the laws have changed in 2019 and particularly noted the bid threshold for upcoming projects was raised from $40,000.00 to $50,000.00 for port projects and bids can now be faxed, emailed using the small works roster from MRSC. Commissioner Booth met with someone who talked about boating some of the grants for boating and infrastructure. There are currently grants that require a 25% match, the matching funds are required to be banked. She suggested the money for the 25% match could be budgeted for as time goes on. Commissioner Petz asked Commissioner Booth if she would do some research to find out which grant accept a 25% match. He also asked her to talk to the County and Tribe to find out if they are willing to help with matching funds. He suggested the port administrator ask WPPA if the Port can accept outside funds for projects. Commissioner Booth spoke to Joe Davis, an insurance adjuster with Enduris Insurance company who has a revised contract and suggested the Port could increase boat slip revenue by renting reserved slips. She suggested marketing to boaters during peak seasons such as shrimping and crabbing season, a database could be created from past shrimpers and crabbers who wrote their information on the moorage envelope, a reservation system could be set up online and someone from the Port could greet the boaters. Commissioner Booth said the Port could get help through the technicians at the Washington Public Port Assn with updating their website. The Port of Kingston links local merchants’ website pages on their port website. She said the port can promote the disc golf course on the website. Commissioner Booth met with WPPA ports attorney Frank Chmelki, who specializes in reviewing lease agreements. She suggested he review the ports lease agreements. Another law that changed was small ports can have an ongoing maintenance contract, for instance; in an annual repair of asphalt, the contract between the Port and the vendor could roll over for 3 years without having to be renewed. Commissioner Brazil said Randy Bruff, the maintenance supervisor for Lake Cushman water and utilities district had a concern with leaning trees on the Lake Cushman maintenance property and wanted permission from the port to use a portion of the Hoodsport Trail park on the South side of State Rt 119 if needed for trees that were fallen.

Port Maintenance Reports:
Hoodsport Trail Park & Disc Golf Park: S. Lindgren walked the trail park to look at the trees, bridges and trails. There is an area that has sloughed off by a bank. S. Lindgren and B. Osborne will re route the trail away from the bank. S. Lindgren suggested a forester look at the health of the trees. Disc golfers are still playing, trash cans are not being abused and the Sani cans at the disc golf parking area are still being used. B. Grondin, warden of the Hoodsport Hills disc golf park said they currently do not need additional bark for the parking area. B. Grondin to determine when and the Sani cans should be removed until next spring. B. Osborne has talked to B. Grondin about becoming a backup contracted maintenance person for the port, they are working on his business license. B. Osborne said all three of the trail park parking areas will need another coating of gravel in 2020. The port administrator will call public works as there is an interlocal agreement with them and they re coated the parking areas two years prior.
Hoodsport Marina, Dock & Waterfront Park: S. Lindgren identified the fishing boat moored at the dock that has been moored as the ‘Dirty Oar’. He placed notes on the window for the owner to pay moorage and move the boat, the boat was gone as of November 12th. The hanging flower baskets have been removed from the poles along the sidewalk at the waterfront park and the irrigation system has been winterized.
The dinghy is still bobbing on the beach, there are a lot of big logs on the beach that were brought in during one of the high tides. Another fascia board disappeared during stormy weather.
Public Restrooms: Currently open to the public intermittently as directed by Mason County and the septic specialist. Readings on the septic tank gallonage is monitored as required. B. Osborne looked at the state contract Enterprise services webpage and will contact someone to identify supplies used to determine if their cost is discounted. Commissioner Petz asked S. Lindgren to dig a small hole on the County property to determine what the soil looks like as a precursor to having a perc hole dug in the spring.
Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren both have App’s on their phones live streaming the surveillance cameras that cover the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port Operations Manager Report
The letter from the Mason County Support services stating they were soliciting comments from the City of Shelton and port districts in Mason County for comments on applications that were received for distribution of the Mason County Rural County Sales and Use Tax fund. They received applications from Mason County for the Belfair sewer and from the Economic Development council. Mason County public works has a project for the Belfair wastewater treatment and water reclamation project, phases 1-4 and capital infrastructure development. They are requesting money for Phases 3-4 as their project cost for phases 1-2 is $53.3 million dollars, in which they have raised the $53.3 million are asking for $450,000.00 per year for years 2020-2021 for annual expenditures related to a treatment and wastewater reclamation facility and the debt service. The Economic development council is requesting $70,040.00 to promote economic well being by actively recruiting new employers and supporting the growth of existing employers. After discussion, the commission asked the port administrator to draft a letter to the Mason County Support Services stating they are opposed to the money going to Mason County public works for the Belfair wastewater treatment and water reclamation project because the money is bed tax money slated for economic development and tourism in rural areas.
Enduris Insurance company sent the port commission 2020 calendars which were distributed. An email was sent to Commissioner Shutty requesting a transfer of the County property above the septic drain field as an alternative drain field for the public restrooms septic system. An email was sent back from Commissioner Shutty stating he would bring it up at the commission meeting and inform the port as to their decision. The port received a letter from the Washington Public Port Association stating the annual membership dues for 2020 will be $600.00. The port administrator spoke to Mike Davies, forester for DNR. Mike agreed to walk the Hoodsport Trail park to give his, ‘opinion only’ at the next port commission meeting.

Budget: October 2019 financial statement was reviewed.

Old Business: As discussed above

New Business: None

Next Meeting: December 11, 2019 to be held at the Port of Hoodsport Office

Adjourn: Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:48 a.m.

2019 Regular Port Commission Meetings are scheduled as follows:
Wednesday’s at 9am
December 11th,
2020 Meetings
January 8th, February 5th

Commissioner Petz Commissioner Brazil Commissioner Booth

MINUTES FROM THE REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

July 24, 2019

Call to Order:   9:00am                                                    Adjourned:  10:35am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:       Commissioner Petz – Commission Chair, Commissioner Brazil, Commissioner Booth

Staff Present:    K. Wyatt, Port Operations Manager, B.Osborne – Director of Maintenance, S. Lindgren – Maintenance

Public:      Mike & Geri Purvis, owners of Hood Canal Grocery, Morgan Rothrock – Mason County Disc Golf Assn, Jan Morris, owner of the Hardware Distillery

Bill Grondin – MCDGA – Warden Hoodsport Disc Golf Course

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded, unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the Regular Port Commission minutes from July 10, 2019, Commissioner Booth seconded, it was unanimously approved.

Vouchers:   No Vouchers were submitted for approval

Public Communication:  Jan recapped the Fjordin Crossin event and said most everyone had a good time. The library allowed people to park in their parking lot since they sold books at a Vendor booth, there were 42 parking spaces between the bank and the church, and parking behind the Landing building.  There was a great Aquavit Grotto on the beach under the pier, everyone loved petting the Norwegian elk-hounds.  We did well income wise this year but are not yet back in the black as there were some big expenses such as photography, insurance and radio.  Jan received the email from Dennis Engel regarding the crosswalk that is slated to be installed on the north side of Schoolhouse Hill Road.  Jan talked to Jeanne and Margaret because they will be impacted by the ‘No Parking’ areas.  They are hoping WSDOT takes only one parking spot since parking is at a premium.  Commissioner Petz said he will continue talking to Commissioner Shutty regarding the flashing crosswalk beacons.  Commissioner Shutty is working with WSDOT and Public Works to get the beacons installed by fall.  M. Purvis said those are nice but by the time drivers see it, its too late, he says it would be better to have traffic calming devices.  Commissioner Petz said Commissioner Shutty will be talking to the Sheriffs department for portable radar speed feedback signs, M. Purvis said that is a deterrent and would be most effective.  M. Petz said the tribe put a radar speed feedback sign up and its been turned off.  S. Lindgren said people got used to it and they don’t see it anymore.  Commissioner Petz said the septic designer was supposed to be here to talk with M. Purvis but has not shown up.  M. Purvis said he wonders if we can dig both laterals at the same time, so a machine doesn’t need to dig or put more pressure on top of the new laterals.  Commissioner Petz said we will contact B. Sund to find out when we can all meet as soon as possible.  Morgan said the machine work is done, the disc golf course is looking good and coming together, he likes the feeling it evokes.  Holes one, two and three are really nice and people will enjoy playing the course.  Commissioner Brazil asked if he could start telling people its open.  Morgan said yes, lets get another weekend of work in, I would like to have 12–15 people with rakes walk it, we need one last big push before we open.  We will need a truckload of chips, 3-6 dump loads, Bill and my dad can get it spread out.  Commissioner Brazil asked Morgan if he can get the club to play it on August 3^rd.  Morgan said they have picked out a format and will pick a date.  He wants to start Saturday morning workshops and will publicize it once all of the people have committed to teaching.  Commissioner Booth asked if you can have people working while people are playing?  Morgan said it should not be a conflict because most of the holes are short enough for good visibility.  Morgan is building the T boxes and markers at his house, he needs to finish putting them together, then they will be painted.  B. Grondin said it was his opinion that the grand opening should be August 10^th.  He wants to announce its opening when its ready for play.  They had a work party last Saturday and everyone played the course instead of working, he believes it’s the most fun 9-hole course in the state.  Everyone enjoyed the course from beginning to the end.  Commissioner Brazil said we need a map for the hole from start to finish.  Morgan said he wants a workshop on August 3^rd from 9-noon and he wants to play a Birdie Bash on August 10^th,  it is an event where people can play with friends, score aces and birdies to experience the course and have fun.  They will come up with the extra discs for beginners to use.  Morgan is working on a map and flyer right now, he will email it to the port administrator as soon as it is finished.  S. Lindgren asked why the goals are galvanized gray, why can’t they be safety orange.  Morgan said to buy them in color, they cost a $100. more per basket.  What we will do is put toppers with branding decals for garnish and a burst of color, you can use flags so you can see them when the wind is blowing or steel inserts, there are visual things you can do for visual effect from long distances.  They will be putting markers spiked into the earth with the hole number and distance.  The name has been established for the 9-hole course as ‘The Cushman Cruise’.  The overall Disc Golf Couse (both sides of the road) is called Hoodsport Hills Disc Golf Park.  Commissioner Petz asked what the parking capacity is?  B. Grondin said there is a total of 40-50 parking spaces, if there is a big event, they can guide people.  B. Osborne said he can spray paint lines.   Commissioner Petz said we need to look at the parking situation, once the disc golf course is well known, there will be lots of people.  B. Grondin said he can do center parking with two sides that can have about 60 parking spaces.  Morgan said he has a 12-15’ fir to take down and will use a good portion of the log for one of the baskets.  B. Grondin will be putting up a sign using blue and gold because they are the Ports logo colors.  B. Osborne will be moving a picnic table, trash can and sign at the disc golf parking area. B. Grondin said he can open and close the gate every day for the workers. B. Sund came into the meeting and said he wants to talk about the drain field situation, he will find a good time to get together with M. Purvis to discuss it.

Commissioner Reports:  Commissioner Brazil said he has spoken to many people and there is a definite increase in interest of the disc golf course.  Commissioner Booth said she will be in touch with Laura at the Washington Public Ports Association to learn the role of Port commissioner and take the required classes that are offered online.  The port administrator ordered her name plate and contacted the telecommunications company so she can set up her port mail.  Commissioner Petz spoke to Commissioner Shutty, he suggested helping the port with access to tourism money which is governed by the tourism board who then disperses money.  Commissioner Shutty said he considers the public restrooms a huge support of tourism in Hoodsport.  Commissioner Shutty said he may be able to help defray the cost of the drain field.

Port Maintenance Reports:

Hoodsport Trail Park:  B. Osborne said he will be ordering a load of bark for the T pads

Hoodsport Marina, Dock & Waterfront Park: S. Lindgren said people have been asking if they can pay for moorage for 5 days in a row.  Commissioner Petz said it’s a 72 hour limit, paid daily on a first come first serve basis.  S. Lindgren said he got rid of one of the peddle boats.

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialist and Mason County.  Readings on the septic tank gallonage is monitored during restroom usage days.  S. Lindgren said HCG disconnected their water line from the Public restrooms.

Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster.  B. Osborne and S. Lindgren both have App’s on their phones connected to the surveillance to watch the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port Operations Manager Report

The port administrator ordered Commissioner Booths nameplate and will submit todays signed minutes, the certificate of appointment and John O’ Laughlins resignation letter to the elections office so she will officially be considered a Port Commissioner with the County elections department.  The port administrator met with Ben Blocker who works with DNR, he gave the port a key to the gate by Lake Cushman store to access the Hoodsport Trail Park for regular maintenance and repair of the park’s trails and disc golf course.  The Port administrator obtained the information for the County property that is close to the public restrooms drain field for possible use in the future.  The port administrator will talk to the business owners in Hoodsport to find out when it would be the best time to have a public meeting to discuss the public restroom situation.

 Budget:                  No financial statements were reviewed

 Old Business:        As discussed above

New Business:       None

Next Meeting:          August 14th to be held at the Port of Hoodsport Office

Adjourn:        Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, unanimously approved, meeting adjourned at 10:35 a.m.

 2019 Regular Port Commission Meetings are scheduled as follows:

 Wednesday’s at 9am

 August 14^th, August 28^th, September 11^th

 ________________________  _______________________  _____________________

Commissioner Petz                  Commissioner Brazil                Commissioner Booth

MINUTES FROM THE REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

July 10, 2019

Call to Order:   9:00am                                                    Adjourned:  10:10am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:                    Commissioner Petz – Commission Chair, Commissioner Brazil

Staff Present:           K. Wyatt, Port Operations Manager,B.Osborne – Director of Maintenance, S.Lindgren – Maintenance

Public:                         Karen Booth, local resident. Commissioner applicant

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Petz seconded, unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the Regular Port Commission minutes from June 26, 2019, it was unanimously approved.

Vouchers:   The following Vouchers/Warrants are for approval of payment: Commissioner Brazil made a motion to approve July 1o1 in the amount of $10,704.35, it was unanimously approved.

Public Communication:  Morgan said their schedules have been moving around as far as timing for spreading gravel around on the disc golf course parking area.  They determined a machine with rubber tires would work best so it doesn’t churn up the dirt under the gravel.  There is a work party scheduled for July 20^th for clean up and spreading chips.  They will start forming up the T-pads.  Commissioner Brazil asked what the logistics are for pouring concrete. Morgan they will clearing tributaries so they can drive through using a truck to haul the concrete, then will be pouring 4×8 pads if they can get within 100-200 feet with wheel barrels.  Commissioner Brazil asked how far out to pour concrete for the T-pads.  Morgan said they have prep work to do and they are about a month out.  Commissioner Brazil said he wants to talk about a trial opening to play the course.  Morgan said he will talk to the guys so a date can be defined and to make sure everything will be set up.  Morgan will send an email with several dates in mind.

Commissioner Reports:  Commissioner Brazil said he has spoken to many people and there is a definite increase in interest of the disc golf course.

Port Maintenance Reports:

Hoodsport Trail Park:  S. Lindgren said the parking lot was cleared of debris, leveled and a dangerous tree was removed in preparation for spreading gravel.  The gravel is scheduled to be spread on July 12^th and it’s all coming together.

Hoodsport Marina, Dock & Waterfront Park: B. Osborne said the Fjordin Crossin event was a big success, well organized and the best one ever.  Parking worked out for the event, portable restrooms were available, and the public restrooms were not an issue.  Residual trash from fireworks were neatly piled up near the trash cans along the waterfront park.

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialist and Mason County.  Readings on the septic tank gallonage is monitored during restroom usage days.  The septic system was pumped before the 4^th of July.  The septic system chamber and crust will be monitored to make sure the septic system is not stressed.

Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster.  B. Osborne and S. Lindgren both have App’s on their phones connected to the surveillance to watch the public restrooms, office, shed, parking lot, waterfront park and the dock.  B. Osborne purchased a basic laptop computer to run the dvr for the surveillance cameras.  He will set it up to go through the dvr and schedule the automatic back up on the external hard drive.

Port Operations Manager Report

The port administrator ran an ad in the local newspaper on June 27^th and July 3^rd for the replacement of the Port Commission position that is available after Commissioner O’ Laughlin resigned.  There were no applicants or inquiries received from the advertisement.  In the meantime, Karen Booth, a resident within the Port of Hoodsport’s tax district expressed the desire to fill the position and submitted a resume at the end of May.  After consideration by both Commissions Petz and Brazil, Commissioner Brazil made a motion to appoint Karen Booth for the open Commissioner Position #3 which expires on November 2021 to fill the position for the remaining term.  Commissioner Petz seconded the motion, it was unanimously approved.  Karen Booth was sworn in and assumed the office of Port of Hoodsport Commissioner position #3 on July 10, 2019.  The Certificate of Appointment along with these approved minutes will be submitted to the election’s office at Mason County after approval on July 24^th.  The Port administrator contacted Ben Blocker with DNR regarding access to the DNR gate by the Lake Cushman store for the ports access for ongoing maintenance and repairs to the Hoodsport Trail Park.  B. Blocker was on the agenda and slated to attend this regular port commission meeting to talk about an easement application and to bring the key, however he arrived after the meeting adjourned.  The Port administrator will be talking to the local business owners to find out when they are available to attend a public meeting to discuss the public restroom situation.  The date for the public meeting with the local business owners, the public and public entities who may enlighten the port on the situation will be tabled until it is determined whether the port is able to dig another septic drain field in the reserve area of the existing drain field area.  Commissioner Petz asked the port administrator to identify a piece of property owned by Mason county that is located close to the existing drain field and may possibly be utilized as an alternative.

 Budget:                  June financial statements were reviewed

 Old Business:        As discussed above

New Business:       None

Next Meeting:          July 24th to be held at the Port of Hoodsport Office

Adjourn:         Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Petz seconded, unanimously approved, meeting adjourned at 10:10 a.m.

 2019 Regular Port Commission Meetings are scheduled as follows:

 Wednesday’s at 9am

 July 24^th, August 14^th, August 28^th, September 11^th

 ________________________  _______________________  _____________________

Commissioner Petz                           Commissioner Brazil               Commissioner Booth

MINUTES FROM THE REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

June 26, 2019

 Call to Order:   9:00am                                                    Adjourned:  11:07am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:      Commissioner Petz – Commission Chair, Commissioner Brazil

Staff Present:                    K. Wyatt, Port Operations Manager, B.Osborne – Director of Maintenance, S.Lindgren – Maintenance

Public:       Jan Morris – Hardware Distiller – Fjordin Crossin, Morgan Rothrock – Shelton Disc Golf Assn, Bill the Warden – Hoodsport Hills Disc golf course warden,Karen Booth, local resident

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Petz seconded, unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the Regular Port Commission minutes from June 12, 2019, it was unanimously approved.

Vouchers:   The following Vouchers/Warrants are for approval of payment: none to approve

Public Communication:  Jan Morris said everything was going well and on schedule for the Fjordin Crossin event on Saturday June 29^th.  She has a list that she will email to the port administrator detailing events minute by minute.  The Vendors will be parking behind the Landing building.  The Shelton Norwegian Elkhound Society of Puget Sound will be bringing little Norwegian elkhound dogs for people to pet.  Rachel Hansen will be there to have kids’ activities. Nina’s is cooking Swedish meatballs for 200 people.  The Tides restaurant will be serving chowder and skewers.  The weather is supposed to be about 68 degrees and there is a 40% chance of rain.  Jan said she may be forming a committee or subgroup branch of the Chamber of Commerce for the business owners in Hoodsport, which is intended to benefit our community.

Morgan said they were making headway on the 9-hole disc golf course, there are 3-4 people working on identifying how to move debris around which is what needs to be done before they can complete the disc golf course.  Once the 9-hole course is complete, they want to move over to the other side of the trail park to finish the 18-hole course.  Morgan said the best way to access that side of the park is to go through the DNR gate on the adjacent property, so they don’t have to go through Dow Creek Campground.  Commissioner Petz asked the port administrator to contact DNR regarding a gate key.  Commissioner Brazil reiterated that he would like to get the course finished and open this summer and hold a grand opening tournament.  Bill said he knows someone who is developing land, has a rubber track machine, is licensed and bonded and is willing to help the community by moving the piles on the course and move some of the large trees that came down over the winter.  Morgan endorses everything Bill suggests and said Bill is the course warden for Hoodsport Hills Disc Golf Course and is a member of the Shelton Mason County disc golf association.  Commissioner Petz asked Morgan what is remaining after all of the groundwork is done.  Morgan said once he gets the feedback from the players, they will figure out where to place the T pads and signage which is currently defined by stakes.  Commissioner Brazil wants to know when it will be playable so the Port can advertise.  The port administrator said there is $1200. left in the disc golf course budget for 2019 and they will need to figure out what the priority is.  Bill said it will cost $1200. for the guy and his dozer to do the remaining work needed.  Commissioner Petz and Brazil encouraged Bill to have his guy do the job.

Commissioner Reports:  Commissioner Brazil introduced Bill who is a resident of Lake Cushman, the course warden for the Hoodsport Hills disc golf course and an active volunteer with his time to develop the 9-hole disc golf course.  Bill is here to talk about the disc golf course improvements.  Commissioner Brazil said he would like to see them step up their efforts to get the 9-hole course finished and ready to play.  He has had a lot of feedback and discussion with residents who keep asking when the course will be playable.

Port Maintenance Reports:

Hoodsport Trail Park:  B. Osborne ordered 44 yards of gravel to top dress the parking area which will need to be spread around.  He’ll be installing 4×4’s, cable and locks to secure the family friendly disc golf parking area on the south side of State Rt 119.  Morgan has some other ideas to block off the roadway which will be looked at prior to purchasing the materials.

Hoodsport Marina, Dock & Waterfront Park: S. Lindgren pressure washed the dock and sidewalk area to get ready for the Fjordin Crossin event.  The abandoned paddle boat is still sitting on top of one of the fingers of the dock, there is another abandoned paddle boat on the North side of the port’s beach.  Commissioner Petz said that from a liability standpoint they both need to be removed and asked the port administrator to find out if they can be donated.  B. Osborne said a week ago 6 plants were stolen from the port’s planters.  He said a week before that, 2 plants were stolen.  S. Lindgren said the NO FIREWORKS signs were put up along the fence, around the waterfront park and on the dock.

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialist and Mason County.  B. Osborne and S. Lindgren both have App’s on their phones connected to the surveillance to watch the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster.  S. Lindgren re painted curbs and lines to identify parking areas for the Fjordin Crossin event.  B. Osborne & S. Lindgren installed the surveillance cameras which are up and running.  They both have Apps on their phones to observe the 4 cameras, there is a 48-hour continual loop in the cloud, however in order to save the information from the cameras the system will need a backup hard drive.  The Port administrator purchased an external hard drive to save surveillance information.  B. Osborne said a basic computer had to be purchased for the surveillance cameras to connect to.

Port Operations Manager Report

The Port administrator forwarded the email that was received from Dennis Engel WSDOT to Commissioner Kevin Shutty.  The email stated that WSDOT had two prices for flashing crosswalk beacon lights, one was connected to power and one was a solar power battery.  Commissioner Shutty said he received the email and he, along with the County public works department were working with WSDOT to find a solution for installing crosswalk beacons.  Dennis said WSDOT internally approved another crosswalk at the location of Schoolhouse Hill Rd and Hwy 101, and they would wait until fall when they received more funding to install the crosswalk.

There was discussion at the last regular port meeting on whether pumping of the septic tank chamber should be before or after events and major tourist week ends.  The port administrator asked B. Sund to discuss the situation further with Royal Flush so there were no questions as to the pumping schedule.  The port administrator was asked to contact the Washington Public Ports Administration regarding advertising the unfilled Commissioner position.  WPPA indicated transparency was the best rule and said to run an ad in the newspaper to find out if anyone else was interested in putting in a resume.  An ad was placed in the local newspaper and will run for two weeks.  The Port administrator forwarded the Port’s application to the state enterprise services so that supplies can be ordered at a state rate.  The application is pending approval on the state side.  The port administrator added S. Lindgren to all the Vendor accounts so he can purchase items needed for maintenance.  Two extra portable restrooms were ordered and verified to be delivered for the Fjordin Crossin event.  An external hard drive was purchased for the surveillance system to back up surveillance video.  A year to date comparison was presented to the port commission, the port is close to being right on track with the budget except in the septic system repair costs which will exceed the budgeted amount.  The port administrator asked the commissioners what date they would like to have a public meeting to discuss where the public wants to go with the public restrooms, they said to table it for after the 4^th of July and to put it on the agenda at the next regular port commission meeting.  The port administrator will ask the local business owners when they will have the time to discuss the public restrooms, then a date will be set.  The business owners, public, County Commission, WSDOT, WA Tourism will all be invited to discuss who should be the steward for the public restrooms.

Budget:                  April and May financial statements were reviewed

Old Business:        As discussed above

New Business:       None

Next Meeting:          July 10th to be held at the Port of Hoodsport Office

Adjourn:                Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Petz seconded, unanimously approved, meeting adjourned at 11:07 a.m.

 2019 Regular Port Commission Meetings are scheduled as follows:

 Wednesday’s at 9am

 July 10^th, July 24^th, August 14^th, August 28^th, September 11^th

________________________  _______________________

Commissioner Petz                  Commissioner Brazil

MINUTES FROM THE REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

June 12, 2019

Call to Order:   9:00am                                                    Adjourned:  10:40am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:          Commissioner Petz – Commission Chair,  Commissioner Brazil

Staff Present:           K. Wyatt, Port Operations Manager, B. Osborne – Director of Maintenance, S. Lindgren – Maintenance

Public:            Jan Morris – Hardware Distiller – Fjordin Crossin, Morgan Rothrock – Shelton Disc Golf Assn – via telephone, Karen Booth, local resident

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Petz seconded, unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the Regular Port Commission minutes from May 22, 2019 and the Pedestrian Traffic Safety Meeting Minutes, Commissioner Petz seconded, unanimously approved.

Vouchers:   The following Vouchers/Warrants are for approval of payment: June 1of1 in the amount of $8,565.68.

Public Communication:  Jan Morris had the Fjordin Crossin advertisement sign put up over Highway 101 in downtown Hoodsport.  She checked out a spot under the dock and found a great place to set up the AquaVit Grotto Bar.  As far as Vendors who will be at the event, the Salmon Center will be bringing reading material for the preservation of the Hood Canal.  Nina’s restaurant will be selling Swedish meatballs, the Tides restaurant will be serving clam chowder, the friends of the library will be having a used book sale and the Sons of Norway will be dressed in costume.  There will be a small parade of Vikings making their way to the dock with music between 12:30-12:45, they will be walking along the sidewalk from the Distillery to the boat dock. Regarding parking, there will be 10 spaces available at the Library in the overflow parking lot.  There will be an additional 62 parking spaces at the Church & Bank, 14 spaces at the Port parking area, spaces are available behind the Landing building and Laurie’s is donating a few spaces as well.  We will be having joyful music going on during the launch of the boat taking the AquaVit across the Fjord.  We are renting a grill to cook oysters, chairs, tables & umbrellas for the Aqua Vit bar. Could we store those items in the Port office? Commissioner Petz said yes, B. Osborne will put the items in the office and open it up so Jan can access them the morning of the event.  K. Booth asked if there was power at the waterfront park for vendors to use.  Jan said last year the Dive shop let them use their power and extension cords, they will ask them again this year.  The event will be setting up Saturday June 29^th at 7:30am, the festivities will be starting at noon.  The Port administrator reminded Jan that Hood Canal Adventures Certificate of Liability for the Hood Canal events has not been received, Jan said she will email it as soon as possible.  Commissioner Brazil asked if they had security, Jan said the State Patrol will be in attendance if they don’t have somewhere else to be.  She said Kerry mentioned the Coast Guard will be in attendance as security on the water.  The port administrator asked if Jan contacted Hama Hama Oyster company to ask to borrow their event ‘traffic ahead’ signs.  The port administrator will be verifying the dates and location of the two portable restrooms for the event and have them contact B Osborne for placement.  Jan said they will have trash cans around the waterfront park and asked if she could use the Ports dumpster.  The port commission said yes, the administrator said that Hood Canal Grocery has a trash compactor if the dumpster was full and there was nowhere else to dump the trash.  Morgan Rothrock gave the port commission an update on the 9-hole disc golf course via telephone.  He said primarily the layout and baskets are installed on the 9hole disc golf course side.  The feedback from the players has been positive and they may not change the layout too much.  Commissioner Brazil asked when the volunteer work parties will be working, because he has had numerous individuals asking if they can get involved to help.  Morgan said volunteer work parties have been working on the weekends arriving between 9-10am.  The next one is scheduled for June 15^th.  Commissioner Brazil said he would put the word out.  Morgan said Holes 3-4 look pretty good, the only issue is moving the big piles of debris which is their number one priority.  Also, there are many trees that were planted densely which are now 4-5 feet tall, they brought water and fertilizer to transplant quite a few trees moving them off the course.  The goal is to get the course roughed in and the pads down so they can set up a rotation during the summer every other weekend from 10am-1pm for local people to show up so they can be informed on how to use the course.  Commissioner Brazil said he would really like to have a Grand Opening event serving hot dogs and refreshments.  He said there are many very interested people at lake Cushman who are coming out of the woodwork to play disc golf.  He said it should not be a problem to set up repetitive blocks of time to help people new to the sport, get started.  Morgan said with 15 minutes of instruction, people and their families will be able to get started and play the course in one hour.  Commissioner Petz asked Morgan what he wanted to name the 9-hole disc golf course.  He said the club came up with 3-4 names to call the two different courses.  There is the Region name which is ‘Hoodsport Hills’, then as course identifiers, each course will have a unique moniker, the 18-hole side will have a name and the 9-hole side will be named.  One of the suggested names for the 9-hole side currently is the Cushman Crawl.  Karen Booth asked the commission how they are coming along with appointing another port commissioner.  Commissioner Brazil said Commissioner O’ Laughlins resignation is dated May 22^nd and they have 90 days to appoint a new commissioner.  The commissioners asked the port administrator to find out exact protocol from the WPPA to make sure the port is transparent and everyone who may be interested will know that they have an equal opportunity.

Commissioner Reports:  Commissioner Brazil has talked to a lot of people at lake Cushman who are excited, like and want to play disc golf.  Commissioner Brazil wants the Port to have a Grand opening at the 9-hole disc golf course and would like to invite the Shelton and Olympia disc golf players to the opening.  The port will be hosting the event with hot dogs, chips, soda’s and water.  S. Lindgren has been playing the course and said the 9-hole disc course is almost finished.  S. Lindgren and B. Osborne will move one of the cement trash cans from the Hoodsport trail park to the 9-hole disc golf course parking area.  Commissioner Brazil said there was someone shooting a gun somewhere around the Hoodsport Trail Park, so he got in his truck and drove around to find out who it was.  He never was able to find anyone but could hear gun shots by Dow Creek.  S. Lindgren said he heard them while he was playing disc golf and looked for them as well but could not find anyone either.  The port administrator will be ordering a ‘No Shooting’ sign for the trail park kiosk.  Commissioner Brazil said he would not be present at the August 28^th meeting. Commissioner Petz said they may cancel if we don’t need two meetings in August.

Port Maintenance Reports:

Hoodsport Trail Park:  B. Osborne and S. Lindgren are coordinating with the disc golf association on mutual directional trail signs to be placed at trail intersections at the trail park and the 9-hole disc golf course.  Signs will be placed on the upper area of the trail park first then the 9-hole side.  S. Lindgren continues to remove branches and clear debris on the trail.  S. Lindgren said all three trash cans are always full at the trail park.  B. Osborne said he is looking for another source to dump a load of gravel to top dress the parking area.  He will be installing 4×4’s, cable and locks to secure the family friendly disc golf parking area on the south side of State Rt 119.

Hoodsport Marina, Dock & Waterfront Park: S. Lindgren will be periodically pressure wash the dock and will keep an eye on the fascia board affixed to the outer edge of the dock.  The paddle boat is still laying on top of the dock.   B. Osborne said the weed eater is in the shop for repair.

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialists and Mason County.  B. Osborne said they will be running the wire and setting the surveillance cameras.  There will be an app on the maintenance contractors’ phones to watch the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster.  S. Lindgren will be re painting curbs and lines to identify parking areas.  B. Osborne & S. Lindgren installed the surveillance cameras which are up and running.  They both have Aps on their phones to observe the 4 cameras, there is a 48-hour continual loop in the cloud, however in order to save the information from the cameras the system will need a backup hard drive.  The Port administrator will be purchasing an external hard drive to save the information.

Port Operations Manager Report

The Port administrator gave the Commission binders with the finished annual state audit Schedule 22 for 2018.  The septic pumping company Royal Flush was asked if they could enter into a contract to pump the septic system chamber and not the tank before each event and more frequently during the summer to take the strain off the septic system. He was asked to re-negotiate his fee and contract since there the system will be pumped more frequently.  He suggested pumping after each event and was asked to consult with the septic designer for detailed instruction.  The port administrator will be adding S. Lindgren to the port’s maintenance vendor accounts.  S. Lindgren was asked to paint Port and West Realty on each parking space around the Ports Office and parking area to delineate who can park in the spaces.  The port administrator was asked to contact the Director at the Washington Public Ports administration to find out if the Port can accept donations or contributions to help defray rising costs with the public restrooms.  The port commission discussed the email that was received from Dennis Engel, WSDOT PE Region manager regarding the cost of Rectangular Rapid Flashing Beacons (RRFB) for crosswalks.  Dennis indicated it would cost $9,400. for a hard wired RRFB and $11,000. each for Solar, which is only the cost for purchasing the equipment.  He said their traffic office was willing to install them at WSDOT’s expense.  The County Commission (who this project was turned over to in the Charette meeting) will need to enter into an agreement to maintain the equipment. And if they chose to hard wire, the county or community would have to pay for the electric bill and if solar, someone would have to purchase a new battery every two years.  He said they would not allow for a crosswalk mid-block but a crosswalk at the intersection near the library at N Schoolhouse Hill Rd. would be allowable.  WSDOT agreed that they would install the crosswalk at no cost to the county or the community, this will be done in late summer because they are waiting for new funding after July 1^st.  He also said they are working on the draft report which will be compiled from the Charette meeting discussion. The port administrator reminded the commission and maintenance department that Fish and Wildlife extended Shrimping days to Friday June 21^st and Saturday June 22^nd from noon to 4pm so the docks should be cleaned, monitored and checked for overnight moorage fees.  Denis Engel had someone in their WSDOT office send information and an application from the Department of Enterprise Services so the Port may inquire about buying supplies through a Master contract which can save the port money on supplies for the public restrooms.  The port received bids to replace a drain field for the septic system from contractors under the MRSC small works roster which were under the limit allowed before the port would have to put the job out to bid.  Commissioner Petz asked if the port administrator could have the bids and scope of work reviewed and to find out if there was anything else to consider by the septic designers’ consultant.

Budget:                  No financial reports were reviewed. April and May will be reviewed at the June 26^th meeting

Old Business:        As discussed above

New Business:       None

Next Meeting:          June 26th to be held at the Port of Hoodsport Office

Adjourn:       Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Petz seconded, unanimously approved, meeting adjourned at 10:40 a.m.

 2019 Regular Port Commission Meetings are scheduled as follows:

 Wednesday’s at 9am

 June 26^th, July 10^th, July 24^th, August 14^th, August 28^th, September 11^th

________________________  _______________________  _____________________

Commissioner O’ Laughlin        Commissioner Petz                  Commissioner

MINUTES FROM THE PEDESTRIAN & TRAFFIC SAFETY MEETING & WORKSHOP

 Wednesday May 22, 2019

 Call to Order:   1:35pm                                                    Adjourned: 3:15pm

Meeting Held at:    Hoodsport Timberland Library – Hoodsport, WA 98548

Port Attendance:   Commissioner Petz- Chair, Commissioner Brazil, K. Wyatt, Port Operations Manager, B. Osborne, Port Maintenance, S. Lindgren, Port Maintenance

Speakers:     Commissioner Mike Petz – Port of Hoodsport, Dennis Engel, WSDOT P.E. Multimodal Planning Manager, Loretta Swanson, Dave Smith -Mason County Public Works

Public:           Jan Morris-Hardware Distillery, Barbara Gray, Ruth B. Hoodsport Coffee Company, Donna Feldman & Kelly Hart-Hoodsport Library and others

Summation: The Port of Hoodsport arranged a Forum on behalf of WSDOT who asked if they could conduct a “Charette” workshop where concerned citizens and business owners could address specific Pedestrian Safety concerns affecting the downtown Hoodsport Hwy 101 thoroughfare.  The purpose of the ‘Charette’ workshop is to collect information based on concerns expressed by the community, proposed solutions by everyone, concluded with a summary report that can be used as a formal informational attachment for an application to obtain funding.  WSDOT brought large Google earth maps of the Hwy 101 corridor going through downtown Hoodsport so the public could identify problem areas and mark on the map with pens and post its what their concerns, opinions and suggestions were.

Port Commissioner Petz thanked WSDOT for the work they have done since our meetings started in 2012 on Highway 101 in the downtown Hoodsport corridor. In the last 8 years, WSDOT posted 2-hour parking signs, trimmed bushes along Hwy 101 in front of the library to allow for parking and a walkway for pedestrians; and moved the crosswalk from in front of the Model T restaurant to the North side of State Rt 119 in front of the Burger Stand.

The Port of Hoodsport’s commission along with the community have been in discussion with WSDOT regarding traffic calming & pedestrian crosswalk devices since for 7 years.  Most recently, Pedestrian & Speed concerns have been brought to the attention of Mason County Public Works and the Mason County Commission after a long-time local resident was hit by a car while crossing Hwy 101 in a crosswalk.  As the Port of Hoodsport has exhausted all efforts and does not have funding nor the staff to pursue traffic calming device implementation; Commissioner Petz officially handed over the task of overseeing the pedestrian safety issue with WSDOT to the Mason County Commission, Sharon Trask and Kevin Shutty who will pick up where the port left off.

Dennis Engel said the report from the Charette would be done within two months, they would send it to the Port commission for accuracy then release it to the County Commission for future use in obtaining funding for traffic calming devices.  Dennis also suggested to the public that they go through the ‘Adopt a Highway’ program so they could maintain a portion of the highway.

Adjourn: Commissioner Brazil made a motion to adjourn the Pedestrian Safety workshop, Commissioner Petz seconded, it was unanimously approved, meeting adjourned at 3:15pm.

 ________________________  _______________________

Commissioner Petz                  Commissioner Brazil

MINUTES FROM THE REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

May 22, 2019

 Call to Order:   9:00am                                                    Adjourned:  11:00am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:                           Commissioner Petz – Commission Chair   Commissioner O’ Laughlin – excused absence  Commissioner Brazil

Staff Present:                    K. Wyatt, Port Operations Manager, B. Osborne – Director of Maintenance, S. Lindgren – Maintenance

Public:                              Mike Purvis-Hood Canal Grocery, Brian Sund – Septic Designer, Karen Booth, local resident

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Petz seconded, unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the Regular Port Commission minutes from April 17, 2019, Commissioner Petz seconded, unanimously approved.

Vouchers:   The following Vouchers/Warrants are for approval of payment: May 1of1 in the amount of $5,481.89.

Public Communication:  M Purvis said we need to maintain hours of operation when the public restrooms are back up and running.  He said if we can’t open, we need to close.  He has had numerous complaints from people in town.  He said he realizes what a monetary strain on the Port the public restrooms have become, he believes the downtown core benefits from the public restrooms and should be helping the Port with its public restroom facility costs to supply and maintain them or come up with a solution.  For the Port of Hoodsport to initially purchase and install the Public restrooms in 2013, the Purvis’ donated valuable land for the septic drain field, septic system and the public restrooms. They also gave up valuable real estate and parking spaces to place portable restrooms which could be generating income for them daily so that the port could build and maintain a public restroom facility in the downtown core area.  All the town benefit from the public restrooms but no one has stepped up to help pay for anything except for the Purvis’ who helped with generous land, initial and now ongoing costs.  The usage has surpassed what anyone could imagine and has overwhelmed the port with supplies, constant supervision and maintenance. Due to the overwhelming usage, the septic drain field failed last year.  The Mason County environmental health department restricted usage of the public restrooms. The port has had to rent portable restrooms to keep up with the ever-increasing public usage.  To remedy the situation, the Port will now have to dig an additional septic drain field on Purvis’ land and will need to pump the septic chambers monthly to help maintain the septic drain field in order to alleviate over usage.  These are All additional costs that are not normal operational costs or a usual budgeted item.   As it is, the port is now spending over half its budget to maintain the public restrooms. M. Purvis said the public restrooms created a traffic zone where people are attracted to the public restroom.  The public restroom is very important to State Highway 101 and they truly should be helping with the cost.  The port has asked for help from WSDOT who say they have no extra money and are struggling monetarily with their I-5 highway rest stop area restrooms even though our public restroom facility is a tourist rest stop along their highway 101 corridor.  M Purvis said there are only two people who are involved in supporting the public restrooms, other businesses bring people into town and offer nothing to help support the public restrooms.  He suggested having a public meeting, inviting the locals and business owners.  Commissioner Petz said that is a good point and the Port will host a Public meeting in the fall to discuss this issue. He suggested the Port ask the North Mason Chamber of commerce, the tourism board and the business owners in the upcoming public meeting if they can assist with the absorbent rising costs to keep the public restroom open. M Purvis said it is a possibility to raise the Port tax levy to help maintain the restrooms.  The Port has not raised the tax levy during this commission in the last 10 years.  M. Purvis said in a town meeting in 2008 when public survey was sent out, the #1 desire was to build a public restroom facility.  K Booth asked if the post office and visitors center could help with the public restroom needs.  B Sund said their septic systems are across the street and it’s been a problem for 40 years.  B Sund said years ago, Jim Goodpasture was going to donate land and had a million dollars to do it.  They proposed it three times and it failed.  M Purvis said someday the town will be forced to put in a septic system to support everyone.  B Sund said, unlimited hours to open the public restrooms are a recipe for overloading the system, attracting transients and low life people who use the restrooms for everything, it will cost more money, more work and be open to more failures.  We have high strength waste with low volume toilets.  The county wanted a treatment tank with gravel and filters that do a great job.  If the BOD’s and pollutants are at low levels someone could be using the effluent for watering plants.  M Purvis said that beyond the piece of property where the road comes in, there is property owned by the County that could possibly be used for the drain field.  The port administrator said she will check with the County to find out if that piece of property could be donated to the Port for the drain field. B Sund said the problem with the system is to discharge treated water you need to have soil, if its hard pan you cannot perk through it.  M Purvis asked if we could put a sand filter in, B Sund said you still need a foot of soil to let it filter through the sand.  It needs a foot of soil then sand interfaces, it goes through sand, then the sump, then into the ground.  You need clean sand to make it work.  Silt won’t let water go through sand; too fine of sand plugs up the filter.  Coarser sand that is clean is what works best.  B Sund said July-August is the ideal time to install an additional septic drain field.  M Purvis said what about putting a gravel filtration system behind the current system.  How much would it costs to dig and fill it in with pea gravel?  B Sund said a treatment tank could always be added.  M Purvis said if there’s a BOD of standard level, would it drive it down to 100, what effect could it have?  B Sund said by having two drain fields and alternating them it could be way better than before.  It would be alternated 1 to 2 times per year.  We could see how it piles when we rest it during the dry season, it is way more beneficial.  M Purvis said the drain field was contoured wrong.  B Sund said it was originally dug way too deep, but we could notch into the hard pan which would help.   Commissioner Petz said how could we raise the laterals? B Sund said we would dig over the top or adjacent shallow over the top and leave the soil on top.  He said he would talk to Alex about raising a couple up.  M Purvis said once the drain field is good, he would like to see the port be conscious of opening the public restrooms in accordance to events like 3-day weekends, Holidays, shrimping days, when there are a lot of boaters, special events, etc.  He would like to see the open hours in summer be 8am – 8pm, any earlier is problematic.  B Sund said the septic pumper should not pump the septic tank until there is 18 inches of crust, only pump the chamber and pump it after each event and twice as often as normal to keep up with the usage.  The crust is where the living organisms are that break down the sewage, it should Only be pumped when necessary.  Commissioner Brazil said we need to make a new schedule with the septic pumper to pump around events and ask it the pumper can do it for less since we now need to pump 4-6 time more.  Commissioner Petz asked if B Sund could be for hire to oversee the digging and installation of the new drain field.  Commissioner Brazil made a motion to hire B Sund to oversee the septic tank clearing and installation of the new septic drain field.  Commissioner Petz seconded the motion, it was unanimously approved.  Current hours of operation are 8am to 6pm Friday – Monday in accordance with Mason County Environmental health.  M Purvis suggested keeping a log of how many gallons cycle through per day possibly on Thursday and Monday evenings.  B. Osborne said he currently logs every Tuesday.  M Purvis asked if the Port can accept money from businesses or groups of people.  The port administrator will check with the Washington Public Ports Assn. to find what the rules are and find out how the Port can share costs if the opportunity arises.

Commissioner Reports:  Commissioner Brazil asked it there was a Burn pile at the trail park.  B. Osborne said there was a chip pile and there is currently a burn ban.  Commissioner Petz asked how much work was remaining on the 9 hole disc golf course.  S. Lindgren said it was staked out for placement of the baskets.  Commissioner Brazil asked if Morgan Rothrock could attend the next regular port commission meeting.  The port administrator said she has invited him to give the port commission an update at the next meeting.  Commissioner Brazil said when the family friendly disc golf course is complete, he wants to have a Grand opening. The Port will invite the public, Shelton disc golf organization and the store owners.

Port Maintenance Reports:

Hoodsport Trail Park:  B. Osborne is coordinating with the disc golf association on mutual directional trail signs to be placed at trail intersections at the trail park.  Signs will be placed on the upper area of the trail park first then the family friendly side.  S. Lindgren continues to remove branches and clear debris on the trail.  S. Lindgren said all three trash cans are always full at the trail park.  B. Osborne said he is looking for another source to dump a load of gravel to top dress the parking area.  He will be installing 4×4’s, cable and locks to secure the family friendly disc golf parking area on the south side of State Rt 119.

Hoodsport Marina, Dock & Waterfront Park: S. Lindgren pressure washed the dock and is keeping an eye on the fascia board affixed to the outer edge of the dock.  Commissioner Petz suggested possibly hinging external laterals.   The paddle boat is still laying on top of the dock

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialists and Mason County.  B. Osborne said they will be running the wire and setting the surveillance cameras.  There will be an app on the maintenance phones to watch the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster.  The same people who drive nice cars have been reportedly regular personal garbage dumpers.

Port Operations Manager Report

The Port administrator added 2 portable restrooms to be placed in the parking lot, next to the Public restrooms. A portable restroom was placed at the upper trail park in the parking area for hikers and disc golf players.  Two portable restrooms were ordered to be placed across from the Ports waterfront park in the parking area for anticipated high volumes of public use during the weeks of the Fjordin Crossin event and 4^th of July vacationers.  The Ports dumpster pick up was changed to once per week for the summer season. The Washington State Fish and Wildlife environmental department sent new beach ‘CLOSED TO SHELLFISH HARVEST’ signs.  They also left giveaways for people who are attending the Fjordin Crossin event such as pencils, magnets and informational sheets on shellfish identification. The port administrator and Wittenberg CPA are currently working on gathering information for the 2018 Schedule 22 state Audit.  Hanging Flower baskets have been ordered through the Chamber of Commerce membership discount program from Toziers Bros. in Shelton.  They will be ready for pick on Thursday May 23rd by the Ports maintenance department.  The Port of Hoodsport received a ‘Letter of Resignation’ from Port Commissioner John O’ Laughlin effective May 22, 2019.  Johns service as a Port commissioner for the Port of Hoodsport dates to 2009, 10 years. The Port commission, contracted employees and those present all acknowledged the extraordinary value John brought to the Port commission. John’s expertise in traffic safety consulting worldwide, his service and experience in the Washington State Patrol, his service in the military all contributed to  Johns ability to take action.  John was instrumental in many projects and his contribution of his valuable opinion was appreciated and will be missed immensely.  A copy of the letter will be attached to these minutes.  Harro Schaubur, an artist called and spoke to the ports administrator, he wanted the Port commission to know he painted the Octopus mural on the side of a building in downtown Hoodsport and was planning to paint another theme on the side of the dive shop building adjacent to the Ports waterfront park.  He said he was told to call the Port because the Port may be interested in a monetary donation.  The Port administrator invited him to attend a regular port commission meeting to talk about his endeavors and directed him to the Chamber of Commerce and possibly the Tourism alliance.

Budget:                  No financial reports were reviewed

Old Business:        As discussed above

New Business:       None

Next Meeting:          June 12th to be held at the Port of Hoodsport Office

Adjourn:           Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Petz seconded, unanimously approved, meeting adjourned at 11:00 a.m.

 2019 Regular Port Commission Meetings are scheduled as follows:

 Wednesday’s at 9am

 June 12^th, June 26^th, July 10^th, July 24^th, August 14^th, August 28^th, September 11^th

________________________  _______________________  _____________________

Commissioner O’ Laughlin        Commissioner Petz                  Commissioner Brazil