The Port Of Hoodsport

Port of Hoodsport – Regular Port Commission Meeting

ZOOM Meeting ID#  406 238 9936

AGENDA

Wednesday                                                                                  Port of Hoodsport Office

June 22, 2022                                                                24113 North Highway 101 Suite A

9:00 AM                                                                                      Hoodsport, WA 98548

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Kincannon -Chair    Commissioner Brazil – 2^nd Chair, Trustee     Commissioner Morris   

Approval of Regular Port Commission Meeting Agenda:    Dated: June 22, 2022

Speakers                                  Forest McCullough – NW Land & Tree 

                                                        
Public -Open public comment:                                                                                                Consent Agenda

                              Minutes:                Approval of the Regular Port Commission Meeting Minutes from May 11, 2022

                              Vouchers:            Voucher May 27,2022 in the amount of $8,982.53

Commissioners Reports                 Commissioner Kincannon – update HTP map/brochure/logo pdf

                                                            Commissioner Brazil –

                                                            Commissioner Morris –

PORT Maintenance Reports:   Maintenance Update

* Waterfront Park, Dock, Marina ~ moorage envelopes

* Office, Parking Area, Shed~

* Hoodsport Trail Park~ closed to hikers – CLOSED– tree removal update

* Disc Golf Course ~ closed to disc golfers – parking lot

Executive Director Reports                                                                                                                    

1. Commission nameplates
2. Mailed letter to YSS Dive shop
3. Contacted WA Fish & Wildlife regarding shellfish harvest signs
4. All Port meeting
5. Website updated
6. Small Ports meeting
7. Timesheet Q2

Budget                                Financial Statement – May 2022

Old Business                      Disc Golf Course parking area, Hazard trees & opening of the HTP     New Business:            

Next Meeting:    Port of Hoodsport’s regular port commission meetings can be attended remotely via virtual Zoom meeting room, for an invitation, please email portmail@hctc.com at least 48 hours prior to the port commission meeting.

2022 Regular Port Commission meeting dates:  July 20th, August 17^th, September 7th         Meeting Adjourned        

PORT OF HOODSPORT

24113 N. US Hwy 101 #A

P.O. Box 429

Hoodsport, WA 98548

email: portmail@hctc.com phone: 360.877.9350

2022 REGULAR PORT COMMISSION MEETINGS

Are Conducted Remotely in an online Virtual Zoom meeting room ID#406 238 9936

(For questions, contact the port office at portmail@hctc.com)

Upcoming scheduled Regular Port Commission meetings for 2022 are as follow:

Wednesdays via ZOOM Meeting Room

9:00 a.m.

February 9, 2022

March 9, 2022

April 13, 2022

May 11, 2022

PORT OF HOODSPORT

24113 N. US Hwy 101 #A

P.O. Box 429

Hoodsport, WA 98548

email: portmail@hctc.com phone: 360.877.9350

2021 REGULAR PORT COMMISSION MEETINGS

Are Conducted Remotely via online Zoom meeting venue ID#406 238 9936

(For questions, contact the port office at portmail@hctc.com)

Upcoming scheduled Regular Port Commission meetings are

Wednesday’s

9:00 a.m.

October 13, 2021

November 10, 2021

December 15, 2021  

Port of Hoodsport – Remote VIRTUAL Zoom meeting ZOOM Meeting ID#  406 238 9936

 Regular Port Commission Meeting

AGENDA

Wednesday                                                                                  Port of Hoodsport Office

August 11, 2021                                                                          24113 North Highway 101 Suite A

9:00 AM                                                                                      Hoodsport, WA 98548

Call to Order      of the regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Booth -Chair   Commissioner Kincannon -2^nd Chair    Commissioner Brazil – Trustee

Regular Port Commission Meeting

Approval of Regular Port Commission Meeting Agenda:    Dated: August 11, 2021

Public -Open public comment                       

Consent Agenda

               Minutes:                Approval of the Regular Port Commission Meeting Minutes from July 14, 2021

               Vouchers:            Voucher July 15, 2021 amount of $14.74 Q2PFML   July 31,2021 in the amount of $14,995.83

 Commissioners Reports               Commissioner Booth – contact Justin Johnson -Journal 2022 Mason Co. Visitors guide Commissioner Kincannon – HTP trail GPS or internet mapping, Breakwater information Commissioner Brazil –

PORT Maintenance Reports:   Update Commission on:

* Waterfront Park, Dock, Marina ~ repaint areas

* Office, Parking Area, Shed~

* Hoodsport Trail Park~ open to hikers, trail clean up, signs – CLOSED in Inclement weather

* Disc Golf Course ~ open to disc golfers – CLOSED in Inclement weather. Upgrade on parking area

Port Operations Manager Reports                                                                                                        

1. Assessment Audit -Exit
2. New Portable restroom
3. Port Parking signs/notices
4. Stumps on beach
5. Breakwater
6. Enduris property schedule, invoice
7. EV Charging Stations

Actions in Response to COVD-19 Outbreak as mandated per Governor Inslee

1. March 9, 2020 The Port of Hoodsport is operating at COVID-19 Precautionary Level . On March 20, 2020 the Port commission via an emergency meeting created Resolution 2020-01 authorizing emergency authority to the Executive Director, due to confined office space, port commission meetings continue via Zoom conference.

Budget                                Financial Statement – July  2021

Old Business                      Disc Golf Course parking area , dock evaluation           New Business: 

Next Meeting:                   Remote Virtual ZOOM meeting held in Port of Hoodsport’s Zoom meeting room

2021 Regular Port Commission future meeting dates:   September 15^th          Meeting Adjourned                                                                                    

MINUTES FROM THE PUBLIC HEARING 2021 BUDGET MEETING

OF THE PORT OF HOODSPORT COMMISSION

November 11, 2020

Call to Order: 9:10am                                                  Adjourned: 9:30 am

Roll Call:                                        Commissioner Brazil – Commission Chair

                                                            Commissioner Booth

Staff Present:                                   K Wyatt, Administrative Director

                                                            B Osborne, Port Maintenance

                                                            S Lindgren, Port Maintenance

Public:                                              Mike & Geri Purvis – Hood Canal Grocery

                                                           Jann Goodpastor – Hoodsport Resident

                                                            Lori Kincannon – Hoodsport Resident

                                   Heidi McCutchen – Mason County Chamber

                                                          Lisa Perry –                                         

A Public Hearing was held to consider testimony before adopting the FINAL 2021 Port of Hoodsport Budget. 

The Public was invited to speak, H McCutchen asked why the port spent more money on the Hoodsport trail park than was budgeted and was it justified, K Wyatt explained there were hazard trees that endangered the public which were removed. H McCutchen asked what about the dock, why did you spend additional money, K Wyatt explained there were areas of the dock that were dangerous to the public and needed repair. Commissioner Booth said the dock repairs were unexpected.  H McCutchen asked if the septic repair was removed from the budget at the direction of the commissioners, Commissioner Brazil said, yes, we do not have the money in our budget.  M Purvis said you are on the right course with the budget, we need to find another plan that does not affect your budget.                                                                   

M Purvis said I am willing to take a closer look at my septic system and the ports septic.  H McCutchen said you may want to bring M4 Real estate in the loop because they are having problems with their septic system.  M Purvis said there is no possibility of that in any way, we do not provide septic solutions, you can shut that down right away.  We will help the Port in any way we can to find a way to get creative beyond the Ports income. We have to bring together ourselves and other businesses who it benefits with state grants or an entity.  What about working with grants with the Indian nation, they are really great at grants, they may be a big help and can possibly aide us in writing a grant. H McCutchen said maybe a LID Local Improvement District or increase the spread on the business community.  Commissioner Brazil said we need help locally to pay for it.  M Purvis said it was a good suggestion which can be voted on by the people, the people need to approve it.  I am eager to help with a plan to pay for it because it is not in the Port’s budget.  We will find out where the drain field can go and look at the cost of the septic system then go out to the public to see if they want to pay for it.  I am willing to pay for the plan and hire a septic designer and pay them directly.  We need to find out if the people want a LID.  Commissioner Brazil said he was willing to go talk to the right people with M Purvis to find out about the LID. 

There were no other comments or questions, and the Public Hearing was closed.

Commissioner Brazil thanked the port director for her hard work on the Ports balanced 2021 budget. 

Commissioner Booth motioned to let the record reflect that the 2021 Budget is a balanced budget, and made a motion to accept the 2021 budget as prepared.  A motion was made by Commissioner Brazil to approve the 2021 Budget Resolution 2020-05 to reflect the Beginning Balance of $111,172.00, Income Revenue amount being $110,119.00 Expenditures $110,119.00 with the expected ending balance of $111,172.00; the motion was seconded by Commissioner Booth and it was unanimously approved.

The 2021 Budget hearing was adjourned at 9:30am

__________________     ___________________     _______________________

Commissioner Brazil     Commissioner Booth

MINUTES FROM THE REGULAR PORT COMMISSION MEETING

                       OF THE PORT OF HOODSPORT COMMISSION

December 11, 2019

Call to Order:   9:00am                                                    Adjourned:  10:58am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:            Commissioner Petz – Commission Chair (excused absence) Commissioner Brazil  Commissioner Booth

Staff Present:    K. Wyatt, Port Operations Manager B. Osborne – Director of Maintenance  S.Lindgren – Maintenance

Public:                              none

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as

written; Commissioner Booth seconded; it was unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes and a motion to approve the minutes from the Public Hearing to approve the 2020 Port of Hoodsport Budget meeting, both on November 13, 2019, Commissioner Booth seconded, they were unanimously approved.

Vouchers:   The following Vouchers/Warrants are for approval of payment: Commissioner Brazil made a motion to approve the Voucher for December 1 of 1 in the amount of $8,145.20; Commissioner Booth seconded; it was unanimously approved.

Public Communication:  none

Commissioner Reports:  Commissioner Booth said one of the take a ways from attending the port directors seminar, was that when a commissioner will be out of town or out of cell phone range, they should notify the port administrator.  Commissioner Booth will be attending the January 8^th meeting via teleconference call.  Commissioner Brazil received paperwork in the mail from the Mason county elections office for him to swear into office in front of a notary as the incumbent and elected port commissioner for a new 6-year term.  An appointment was made to have Linda Turner, manager at Columbia Bank swear him in and notarize the paperwork.  The port administrator will then take the document to file at the county elections office.  Commissioner Brazil said he spoke to the owner of Doos Donuts, Christopher McNeely who was interested in setting up a live Christmas tree at the port’s waterfront park.  C. McNeely spoke to business owners in Hoodsport and said they would all chip in for the tree. The port administrator told him to talk to the Kiwanis and the ports maintenance department because they have an annual routine of putting up, decorating and lighting a structure that fits over and around the Japanese maple tree.  C. McNeely said he would contact them and discuss making a change if he and the business owners were planning on buying the tree, decorating, maintaining and taking it down.  C. McNeely was asked to attend a port commission meeting after his discussions and prior to the setup, to talk to the port commission. He would have to fill out an event on port property application and provide a certificate of liability. C. Mc Neely was not present at this meeting and sent an email to the port December 26th stating they decided not put up a tree this year, he said he planned on resurrecting the events committee to plan events throughout the year and would re visit erecting a live Christmas tree prior to December 2020.  Commissioner Brazil asked if Mason County Commissioner Shutty approved deeding the County property to the port for the alternative septic drain field.  The port administrator said Commissioner Shutty said he was going to take the request to the county commission for approval then get back to the port.  S. Lindgren said he dug a hole 2 feet deep on the county property to look at the soil, in his opinion, he thought it looked good for the type of soil needed for a drain field.  Commissioner Brazil said he noticed a tree leaning out on State Rt 119 at the Hoodsport Trail park across the street from the subdivision mailboxes.  B. Osborne said WSDOT just went through and cut trees on their easement that were leaning out toward State Rt 119. Commissioner Booth was curious as to how many trees were cut by WSDOT in their right of way along the Hoodsport trail park property.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  S. Lindgren roped off the area in the trail park where the bank sloughed off so hikers can avoid and walk around it.  Hiking trails are being maintained by S. Lindgren.  The trail park will be closed during inclement weather.

Hoodsport Marina, Dock & Waterfront Park: B. Osborne said the Kiwanis asked him to prune back the Japanese maple tree because it is growing too large for the Christmas tree structure.  He said they put it up quickly without damage to the maple tree.  B. Osborne and S. Lindgren will trim the maple when it is the right time of year.  S. Lindgren said there are several big logs that have washed up on the ports beach from winter storms.

Public Restrooms: Currently open to the public intermittently as directed by Mason County and the septic specialist.  Readings on the septic tank gallonage is monitored as required.  B. Osborne said texture on the floor in the public restrooms is in good condition, it will be re-applied again in the spring.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren both have App’s on their phones live streaming the surveillance cameras that cover the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port Operations Manager Report   The port administrator reminded the port commission that Mike Davies, forester for Department of Natural Resources (DNR) will be attending the January 8^th meeting.  M Davies will talk to the commission about walking the Hoodsport trail park and discussing his findings on the health of the trees in the trail park 8 years after trees that were identified with root rot were removed.  He said the bacteria is in the soil and will eventually kill the other trees that were left standing.  The Hoodsport trail park was reforested in 2013 with 16,500 trees that were not as prone to root rot as the trees that were removed from the park.  The port administrator spoke to James Thompson, executive director for the Washington Public Ports Assn regarding per diem for the Commissioners.  The Port of Hoodsport commissioners do not receive a salary like most all other ports, they only receive per diem.  J. Thompson said the ports RCW’s recite port commissioners can receive up to $10, 500.00 per commissioner per year which covers meetings attended and is limited to one meeting per day.  He said port seminars, meals and travel are reimbursed separately.  J. Thompson asked the port administrator if she could attend the Directors seminar this July which will be held at the Alderbrook resort.  Commissioner Brazil said he was in favor or the port administrator attending the Directors meeting in July 2020.  The port administrator collected port commissioner time sheets for October through December to submit to the CPA.  The port administrator asked if the commission would be opposed to changing the February 2020 meeting to the 5^th instead of the 12^th, Commissioners Brazil and Booth were fine with the change.  The port administrator spoke to Gerry O’Keefe from the Washington Public Ports Assn. who met with Commissioner Booth during one of the port seminars.  Gerry was filled in with the history of the public restrooms and suggested talking to the state legislators to determine what can be done to save the public restrooms and unburden the port of the ongoing responsibilities.  The public restrooms are a necessity to support the local economy, however it is not where the Port district adds value to the community.  Gerry suggested meeting with the senate and house representatives on January 28^th , which is Port day at the state capital. In talking to the representative’s assistants about their schedules on Port day, there are no appointments left.  The port administrator will call to schedule individual meetings with Senator Tim Sheldon, House Representatives Dan Griffey and Drew McEwan.

 Budget:                  November 2019 financial statement was reviewed.

 Old Business:        As discussed above  New Business:       None

Next Meeting:          January 8, 2020 to be held at the Port of Hoodsport Office

Adjourn:   Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:58 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am

January 8^th, February 5^th

 Commissioner Petz                  Commissioner Brazil                Commissioner Booth

MINUTES FROM THE PUBLIC HEARING 2020 BUDGET MEETING

OF THE PORT OF HOODSPORT COMMISSION

November 13, 2019

Call to Order: 9:00am            Adjourned: 9:11am

Roll Call:                               Commissioner Petz – Commission Chair

Commissioner Brazil – present via telephone

Commissioner Booth

Staff Present:                        K Wyatt, Port Operations Manager

B Osborne, Port Maintenance

S Lindgren, Port Maintenance

Public:                                    Jan Morris – Hardware Distillery

A Public Hearing was held to consider testimony before adopting the FINAL 2020 Port of Hoodsport Budget.

The Public was invited to speak, Jan noticed the projected ending balance had a 2019 date instead of a 2020 date, it was noted to change the final copy.

Commissioner Brazil acknowledged the ‘Security’ Line item that was discussed at the October meeting was not inserted in the budget. Commissioner Petz asked the port administrator to remove $100.00 from each commissioner per Diem line to insert into a created ‘Security’ line to show $300.00 in the ‘Security’ budget as discussed at the previous meeting. Changes to be made on the final copy of the 2020 Budget.

Commissioner Brazil acknowledged and gave K Wyatt credit on the incredible effort put into the balanced 2020 budget.

There were no other comments or questions and the Public Hearing was closed.

Commissioner Petz motioned to let the record reflect that the 2020 Budget with the changes, is a balanced budget, Commissioner Brazil seconded, unanimously approved.

A motion was made by Commissioner Brazil to approve the 2020 Budget Resolution R19-01 to reflect the Beginning Balance of $121,088.00, Income Revenue amount being $179,154.00 which includes a transfer from the investment account of $60,000.00 for septic drain field repairs, Expenditures $179,154.00 with the expected ending balance of $121,088.00; the motion was seconded by Commissioner Booth and it was unanimously approved.

Commissioner Booth motioned to close the Public Hearing for the 2020 Budget, Commissioner Brazil seconded, it was unanimously approved.

Commissioner Petz            Commissioner Brazil           Commissioner Booth

MINUTES FROM THE REGULAR PORT COMMISSION MEETING
OF THE PORT OF HOODSPORT COMMISSION
November 13, 2019

Call to Order: 9:12am Adjourned: 10:35am

Meeting Held at: Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call: Commissioner Petz – Commission Chair
Commissioner Brazil – present via telephone
Commissioner Booth

Staff Present: K. Wyatt, Port Operations Manager
B. Osborne – Director of Maintenance
S. Lindgren – Maintenance

Public: Jan Morris – Hardware Distillery

Approval of Agenda: Commissioner Booth made a motion to approve the agenda as
written; Commissioner Brazil seconded; it was unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the minutes from October 9,2019, Commissioner Booth seconded, it was unanimously approved.

Vouchers: The following Vouchers/Warrants are for approval of payment: Commissioner Booth made a motion to approve November 1 of 1 in the amount of $7,514.58; Commissioner Brazil seconded; it was unanimously approved.

Public Communication: J. Morris said Captain Lee Geist wanted to check the status of the dock for next years Fjordin Crossin event. Commissioner Petz said we will know more after the winter storms. Jan said she will be asking the Alderbrook Resort to help sponsor her event next year. She said as for the new sidewalk crossing on Highway 101 from Old Mill Hill Rd. recently installed by WSDOT; she wants to create a crosswalk waiting area by the library. Creating a pedestrian crosswalk waiting area that could be attractive would increase the curb appeal. She spoke to Dennis Engel from WSDOT who said she would need permits and funds to build it. Jan will be talking to County Commission Sharon Trask for funding ideas.

Commissioner Reports: Commissioner Booth recently attended the ‘Small Ports’ seminar in Leavenworth and made some good port and port affiliate contacts. She said some of the laws have changed in 2019 and particularly noted the bid threshold for upcoming projects was raised from $40,000.00 to $50,000.00 for port projects and bids can now be faxed, emailed using the small works roster from MRSC. Commissioner Booth met with someone who talked about boating some of the grants for boating and infrastructure. There are currently grants that require a 25% match, the matching funds are required to be banked. She suggested the money for the 25% match could be budgeted for as time goes on. Commissioner Petz asked Commissioner Booth if she would do some research to find out which grant accept a 25% match. He also asked her to talk to the County and Tribe to find out if they are willing to help with matching funds. He suggested the port administrator ask WPPA if the Port can accept outside funds for projects. Commissioner Booth spoke to Joe Davis, an insurance adjuster with Enduris Insurance company who has a revised contract and suggested the Port could increase boat slip revenue by renting reserved slips. She suggested marketing to boaters during peak seasons such as shrimping and crabbing season, a database could be created from past shrimpers and crabbers who wrote their information on the moorage envelope, a reservation system could be set up online and someone from the Port could greet the boaters. Commissioner Booth said the Port could get help through the technicians at the Washington Public Port Assn with updating their website. The Port of Kingston links local merchants’ website pages on their port website. She said the port can promote the disc golf course on the website. Commissioner Booth met with WPPA ports attorney Frank Chmelki, who specializes in reviewing lease agreements. She suggested he review the ports lease agreements. Another law that changed was small ports can have an ongoing maintenance contract, for instance; in an annual repair of asphalt, the contract between the Port and the vendor could roll over for 3 years without having to be renewed. Commissioner Brazil said Randy Bruff, the maintenance supervisor for Lake Cushman water and utilities district had a concern with leaning trees on the Lake Cushman maintenance property and wanted permission from the port to use a portion of the Hoodsport Trail park on the South side of State Rt 119 if needed for trees that were fallen.

Port Maintenance Reports:
Hoodsport Trail Park & Disc Golf Park: S. Lindgren walked the trail park to look at the trees, bridges and trails. There is an area that has sloughed off by a bank. S. Lindgren and B. Osborne will re route the trail away from the bank. S. Lindgren suggested a forester look at the health of the trees. Disc golfers are still playing, trash cans are not being abused and the Sani cans at the disc golf parking area are still being used. B. Grondin, warden of the Hoodsport Hills disc golf park said they currently do not need additional bark for the parking area. B. Grondin to determine when and the Sani cans should be removed until next spring. B. Osborne has talked to B. Grondin about becoming a backup contracted maintenance person for the port, they are working on his business license. B. Osborne said all three of the trail park parking areas will need another coating of gravel in 2020. The port administrator will call public works as there is an interlocal agreement with them and they re coated the parking areas two years prior.
Hoodsport Marina, Dock & Waterfront Park: S. Lindgren identified the fishing boat moored at the dock that has been moored as the ‘Dirty Oar’. He placed notes on the window for the owner to pay moorage and move the boat, the boat was gone as of November 12th. The hanging flower baskets have been removed from the poles along the sidewalk at the waterfront park and the irrigation system has been winterized.
The dinghy is still bobbing on the beach, there are a lot of big logs on the beach that were brought in during one of the high tides. Another fascia board disappeared during stormy weather.
Public Restrooms: Currently open to the public intermittently as directed by Mason County and the septic specialist. Readings on the septic tank gallonage is monitored as required. B. Osborne looked at the state contract Enterprise services webpage and will contact someone to identify supplies used to determine if their cost is discounted. Commissioner Petz asked S. Lindgren to dig a small hole on the County property to determine what the soil looks like as a precursor to having a perc hole dug in the spring.
Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren both have App’s on their phones live streaming the surveillance cameras that cover the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port Operations Manager Report
The letter from the Mason County Support services stating they were soliciting comments from the City of Shelton and port districts in Mason County for comments on applications that were received for distribution of the Mason County Rural County Sales and Use Tax fund. They received applications from Mason County for the Belfair sewer and from the Economic Development council. Mason County public works has a project for the Belfair wastewater treatment and water reclamation project, phases 1-4 and capital infrastructure development. They are requesting money for Phases 3-4 as their project cost for phases 1-2 is $53.3 million dollars, in which they have raised the $53.3 million are asking for $450,000.00 per year for years 2020-2021 for annual expenditures related to a treatment and wastewater reclamation facility and the debt service. The Economic development council is requesting $70,040.00 to promote economic well being by actively recruiting new employers and supporting the growth of existing employers. After discussion, the commission asked the port administrator to draft a letter to the Mason County Support Services stating they are opposed to the money going to Mason County public works for the Belfair wastewater treatment and water reclamation project because the money is bed tax money slated for economic development and tourism in rural areas.
Enduris Insurance company sent the port commission 2020 calendars which were distributed. An email was sent to Commissioner Shutty requesting a transfer of the County property above the septic drain field as an alternative drain field for the public restrooms septic system. An email was sent back from Commissioner Shutty stating he would bring it up at the commission meeting and inform the port as to their decision. The port received a letter from the Washington Public Port Association stating the annual membership dues for 2020 will be $600.00. The port administrator spoke to Mike Davies, forester for DNR. Mike agreed to walk the Hoodsport Trail park to give his, ‘opinion only’ at the next port commission meeting.

Budget: October 2019 financial statement was reviewed.

Old Business: As discussed above

New Business: None

Next Meeting: December 11, 2019 to be held at the Port of Hoodsport Office

Adjourn: Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:48 a.m.

2019 Regular Port Commission Meetings are scheduled as follows:
Wednesday’s at 9am
December 11th,
2020 Meetings
January 8th, February 5th

Commissioner Petz Commissioner Brazil Commissioner Booth

MINUTES FROM THE REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

July 24, 2019

Call to Order:   9:00am                                                    Adjourned:  10:35am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:       Commissioner Petz – Commission Chair, Commissioner Brazil, Commissioner Booth

Staff Present:    K. Wyatt, Port Operations Manager, B.Osborne – Director of Maintenance, S. Lindgren – Maintenance

Public:      Mike & Geri Purvis, owners of Hood Canal Grocery, Morgan Rothrock – Mason County Disc Golf Assn, Jan Morris, owner of the Hardware Distillery

Bill Grondin – MCDGA – Warden Hoodsport Disc Golf Course

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded, unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the Regular Port Commission minutes from July 10, 2019, Commissioner Booth seconded, it was unanimously approved.

Vouchers:   No Vouchers were submitted for approval

Public Communication:  Jan recapped the Fjordin Crossin event and said most everyone had a good time. The library allowed people to park in their parking lot since they sold books at a Vendor booth, there were 42 parking spaces between the bank and the church, and parking behind the Landing building.  There was a great Aquavit Grotto on the beach under the pier, everyone loved petting the Norwegian elk-hounds.  We did well income wise this year but are not yet back in the black as there were some big expenses such as photography, insurance and radio.  Jan received the email from Dennis Engel regarding the crosswalk that is slated to be installed on the north side of Schoolhouse Hill Road.  Jan talked to Jeanne and Margaret because they will be impacted by the ‘No Parking’ areas.  They are hoping WSDOT takes only one parking spot since parking is at a premium.  Commissioner Petz said he will continue talking to Commissioner Shutty regarding the flashing crosswalk beacons.  Commissioner Shutty is working with WSDOT and Public Works to get the beacons installed by fall.  M. Purvis said those are nice but by the time drivers see it, its too late, he says it would be better to have traffic calming devices.  Commissioner Petz said Commissioner Shutty will be talking to the Sheriffs department for portable radar speed feedback signs, M. Purvis said that is a deterrent and would be most effective.  M. Petz said the tribe put a radar speed feedback sign up and its been turned off.  S. Lindgren said people got used to it and they don’t see it anymore.  Commissioner Petz said the septic designer was supposed to be here to talk with M. Purvis but has not shown up.  M. Purvis said he wonders if we can dig both laterals at the same time, so a machine doesn’t need to dig or put more pressure on top of the new laterals.  Commissioner Petz said we will contact B. Sund to find out when we can all meet as soon as possible.  Morgan said the machine work is done, the disc golf course is looking good and coming together, he likes the feeling it evokes.  Holes one, two and three are really nice and people will enjoy playing the course.  Commissioner Brazil asked if he could start telling people its open.  Morgan said yes, lets get another weekend of work in, I would like to have 12–15 people with rakes walk it, we need one last big push before we open.  We will need a truckload of chips, 3-6 dump loads, Bill and my dad can get it spread out.  Commissioner Brazil asked Morgan if he can get the club to play it on August 3^rd.  Morgan said they have picked out a format and will pick a date.  He wants to start Saturday morning workshops and will publicize it once all of the people have committed to teaching.  Commissioner Booth asked if you can have people working while people are playing?  Morgan said it should not be a conflict because most of the holes are short enough for good visibility.  Morgan is building the T boxes and markers at his house, he needs to finish putting them together, then they will be painted.  B. Grondin said it was his opinion that the grand opening should be August 10^th.  He wants to announce its opening when its ready for play.  They had a work party last Saturday and everyone played the course instead of working, he believes it’s the most fun 9-hole course in the state.  Everyone enjoyed the course from beginning to the end.  Commissioner Brazil said we need a map for the hole from start to finish.  Morgan said he wants a workshop on August 3^rd from 9-noon and he wants to play a Birdie Bash on August 10^th,  it is an event where people can play with friends, score aces and birdies to experience the course and have fun.  They will come up with the extra discs for beginners to use.  Morgan is working on a map and flyer right now, he will email it to the port administrator as soon as it is finished.  S. Lindgren asked why the goals are galvanized gray, why can’t they be safety orange.  Morgan said to buy them in color, they cost a $100. more per basket.  What we will do is put toppers with branding decals for garnish and a burst of color, you can use flags so you can see them when the wind is blowing or steel inserts, there are visual things you can do for visual effect from long distances.  They will be putting markers spiked into the earth with the hole number and distance.  The name has been established for the 9-hole course as ‘The Cushman Cruise’.  The overall Disc Golf Couse (both sides of the road) is called Hoodsport Hills Disc Golf Park.  Commissioner Petz asked what the parking capacity is?  B. Grondin said there is a total of 40-50 parking spaces, if there is a big event, they can guide people.  B. Osborne said he can spray paint lines.   Commissioner Petz said we need to look at the parking situation, once the disc golf course is well known, there will be lots of people.  B. Grondin said he can do center parking with two sides that can have about 60 parking spaces.  Morgan said he has a 12-15’ fir to take down and will use a good portion of the log for one of the baskets.  B. Grondin will be putting up a sign using blue and gold because they are the Ports logo colors.  B. Osborne will be moving a picnic table, trash can and sign at the disc golf parking area. B. Grondin said he can open and close the gate every day for the workers. B. Sund came into the meeting and said he wants to talk about the drain field situation, he will find a good time to get together with M. Purvis to discuss it.

Commissioner Reports:  Commissioner Brazil said he has spoken to many people and there is a definite increase in interest of the disc golf course.  Commissioner Booth said she will be in touch with Laura at the Washington Public Ports Association to learn the role of Port commissioner and take the required classes that are offered online.  The port administrator ordered her name plate and contacted the telecommunications company so she can set up her port mail.  Commissioner Petz spoke to Commissioner Shutty, he suggested helping the port with access to tourism money which is governed by the tourism board who then disperses money.  Commissioner Shutty said he considers the public restrooms a huge support of tourism in Hoodsport.  Commissioner Shutty said he may be able to help defray the cost of the drain field.

Port Maintenance Reports:

Hoodsport Trail Park:  B. Osborne said he will be ordering a load of bark for the T pads

Hoodsport Marina, Dock & Waterfront Park: S. Lindgren said people have been asking if they can pay for moorage for 5 days in a row.  Commissioner Petz said it’s a 72 hour limit, paid daily on a first come first serve basis.  S. Lindgren said he got rid of one of the peddle boats.

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialist and Mason County.  Readings on the septic tank gallonage is monitored during restroom usage days.  S. Lindgren said HCG disconnected their water line from the Public restrooms.

Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster.  B. Osborne and S. Lindgren both have App’s on their phones connected to the surveillance to watch the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port Operations Manager Report

The port administrator ordered Commissioner Booths nameplate and will submit todays signed minutes, the certificate of appointment and John O’ Laughlins resignation letter to the elections office so she will officially be considered a Port Commissioner with the County elections department.  The port administrator met with Ben Blocker who works with DNR, he gave the port a key to the gate by Lake Cushman store to access the Hoodsport Trail Park for regular maintenance and repair of the park’s trails and disc golf course.  The Port administrator obtained the information for the County property that is close to the public restrooms drain field for possible use in the future.  The port administrator will talk to the business owners in Hoodsport to find out when it would be the best time to have a public meeting to discuss the public restroom situation.

 Budget:                  No financial statements were reviewed

 Old Business:        As discussed above

New Business:       None

Next Meeting:          August 14th to be held at the Port of Hoodsport Office

Adjourn:        Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, unanimously approved, meeting adjourned at 10:35 a.m.

 2019 Regular Port Commission Meetings are scheduled as follows:

 Wednesday’s at 9am

 August 14^th, August 28^th, September 11^th

 ________________________  _______________________  _____________________

Commissioner Petz                  Commissioner Brazil                Commissioner Booth

MINUTES FROM THE REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

July 10, 2019

Call to Order:   9:00am                                                    Adjourned:  10:10am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:                    Commissioner Petz – Commission Chair, Commissioner Brazil

Staff Present:           K. Wyatt, Port Operations Manager,B.Osborne – Director of Maintenance, S.Lindgren – Maintenance

Public:                         Karen Booth, local resident. Commissioner applicant

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Petz seconded, unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the Regular Port Commission minutes from June 26, 2019, it was unanimously approved.

Vouchers:   The following Vouchers/Warrants are for approval of payment: Commissioner Brazil made a motion to approve July 1o1 in the amount of $10,704.35, it was unanimously approved.

Public Communication:  Morgan said their schedules have been moving around as far as timing for spreading gravel around on the disc golf course parking area.  They determined a machine with rubber tires would work best so it doesn’t churn up the dirt under the gravel.  There is a work party scheduled for July 20^th for clean up and spreading chips.  They will start forming up the T-pads.  Commissioner Brazil asked what the logistics are for pouring concrete. Morgan they will clearing tributaries so they can drive through using a truck to haul the concrete, then will be pouring 4×8 pads if they can get within 100-200 feet with wheel barrels.  Commissioner Brazil asked how far out to pour concrete for the T-pads.  Morgan said they have prep work to do and they are about a month out.  Commissioner Brazil said he wants to talk about a trial opening to play the course.  Morgan said he will talk to the guys so a date can be defined and to make sure everything will be set up.  Morgan will send an email with several dates in mind.

Commissioner Reports:  Commissioner Brazil said he has spoken to many people and there is a definite increase in interest of the disc golf course.

Port Maintenance Reports:

Hoodsport Trail Park:  S. Lindgren said the parking lot was cleared of debris, leveled and a dangerous tree was removed in preparation for spreading gravel.  The gravel is scheduled to be spread on July 12^th and it’s all coming together.

Hoodsport Marina, Dock & Waterfront Park: B. Osborne said the Fjordin Crossin event was a big success, well organized and the best one ever.  Parking worked out for the event, portable restrooms were available, and the public restrooms were not an issue.  Residual trash from fireworks were neatly piled up near the trash cans along the waterfront park.

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialist and Mason County.  Readings on the septic tank gallonage is monitored during restroom usage days.  The septic system was pumped before the 4^th of July.  The septic system chamber and crust will be monitored to make sure the septic system is not stressed.

Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster.  B. Osborne and S. Lindgren both have App’s on their phones connected to the surveillance to watch the public restrooms, office, shed, parking lot, waterfront park and the dock.  B. Osborne purchased a basic laptop computer to run the dvr for the surveillance cameras.  He will set it up to go through the dvr and schedule the automatic back up on the external hard drive.

Port Operations Manager Report

The port administrator ran an ad in the local newspaper on June 27^th and July 3^rd for the replacement of the Port Commission position that is available after Commissioner O’ Laughlin resigned.  There were no applicants or inquiries received from the advertisement.  In the meantime, Karen Booth, a resident within the Port of Hoodsport’s tax district expressed the desire to fill the position and submitted a resume at the end of May.  After consideration by both Commissions Petz and Brazil, Commissioner Brazil made a motion to appoint Karen Booth for the open Commissioner Position #3 which expires on November 2021 to fill the position for the remaining term.  Commissioner Petz seconded the motion, it was unanimously approved.  Karen Booth was sworn in and assumed the office of Port of Hoodsport Commissioner position #3 on July 10, 2019.  The Certificate of Appointment along with these approved minutes will be submitted to the election’s office at Mason County after approval on July 24^th.  The Port administrator contacted Ben Blocker with DNR regarding access to the DNR gate by the Lake Cushman store for the ports access for ongoing maintenance and repairs to the Hoodsport Trail Park.  B. Blocker was on the agenda and slated to attend this regular port commission meeting to talk about an easement application and to bring the key, however he arrived after the meeting adjourned.  The Port administrator will be talking to the local business owners to find out when they are available to attend a public meeting to discuss the public restroom situation.  The date for the public meeting with the local business owners, the public and public entities who may enlighten the port on the situation will be tabled until it is determined whether the port is able to dig another septic drain field in the reserve area of the existing drain field area.  Commissioner Petz asked the port administrator to identify a piece of property owned by Mason county that is located close to the existing drain field and may possibly be utilized as an alternative.

 Budget:                  June financial statements were reviewed

 Old Business:        As discussed above

New Business:       None

Next Meeting:          July 24th to be held at the Port of Hoodsport Office

Adjourn:         Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Petz seconded, unanimously approved, meeting adjourned at 10:10 a.m.

 2019 Regular Port Commission Meetings are scheduled as follows:

 Wednesday’s at 9am

 July 24^th, August 14^th, August 28^th, September 11^th

 ________________________  _______________________  _____________________

Commissioner Petz                           Commissioner Brazil               Commissioner Booth