The Port Of Hoodsport

Port of Hoodsport – Remote VIRTUAL Regular Port Commission Meeting

ZOOM Meeting ID#  406 238 9936 AGENDA

Wednesday                                                                                  Port of Hoodsport Office

October 13, 2021                                                                        24113 North Highway 101 Suite A

9:00 AM                                                                                      Hoodsport, WA 98548

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Booth -Chair   Commissioner Kincannon -2^nd Chair    Commissioner Brazil – Trustee

Approval of Regular Port Commission Meeting Agenda:    Dated: October 13, 2021

Public -Open public comment        Tonia Buell -WSDOT (EV Charging stations)

Consent Agenda

            Minutes:                Approval of the Regular Port Commission Meeting Minutes from September 15, 2021

           Vouchers:            Voucher September 30,2021 in the amount of $8,874.24 & 3^rd Q Commission Payroll $1,374.68

 Commissioners Reports       Commissioner Booth – contact Justin Johnson -Journal 2022 Mason Co. for Visitors guide

                                               Commissioner Kincannon – HTP trail QR code or GPS mapping, 2022 visitors guide info

                                               Commissioner Brazil – signs at HTP, 2022 visitors guide info.

PORT Maintenance Reports:   Update Commission on:

* Waterfront Park, Dock, Marina ~ crosswalk flags

* Office, Parking Area, Shed~

* Hoodsport Trail Park~ open to hikers, trail clean up, signs – CLOSED in Inclement weather

* Disc Golf Course ~ open to disc golfers – CLOSED in Inclement weather. Gravel upgrade on parking area

Port Operations Manager Reports                                                                                                        

1. Breakwater – as per Corp of Engineer’s email suggestions, how does the Port commission want to proceed?
2. Port attorney regarding advertising a commissioner in his place of business, if he can take suggestions or concerns
3. Update, can County receive another form of payment for moorage
4. Fall Newsletter printed, posted at office, on website, submitted to Lake Cushman admin for publication
5. EV Charging Stations with public sector and grant funding (discussions with WSDOT)
6. Garbage pickup reduced to every other week as of October 12th for winter months
7. Removed one portable restroom with a washing station, reduced service to twice a week for winter months

Actions in Response to COVD-19 Outbreak as mandated per Governor Inslee

1. March 9, 2020 The Port of Hoodsport is operating at mandated COVID-19 Precautionary level. On March 20, 2020 the Port commission via an emergency meeting created Resolution 2020-01 authorizing emergency authority to the Executive Director.  On July 14, 2021 the Port commission motioned to continue with remote public meetings citing the small office space and noted increase in public participation.

Budget                                Financial Statement – September 2021

Old Business                      Disc Golf Course parking area, Breakwater evaluation  New Business:

Next Meeting:                   Remote Virtual ZOOM meeting held in Port of Hoodsport’s Zoom meeting room

2021 Regular Port Commission meeting dates:   November 10^th  and Public Hearing for 2022 Port Budget Meeting Adjourned                                                                                   

Port of Hoodsport – Remote VIRTUAL Regular Port Commission Meeting ZOOM Meeting ID#  406 238 9936

AGENDA Wednesday                                                       Port of Hoodsport Office

September 15, 2021                                                                    24113 North Highway 101 Suite A

9:00 AM                                                                                      Hoodsport, WA 98548

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Booth -Chair   Commissioner Kincannon -2^nd Chair    Commissioner Brazil – Trustee

Approval of Regular Port Commission Meeting Agenda:    Dated: September 15, 2021

Public -Open public comment                   

                                       George Blevins – Olympic Septic Company

                                       Cody Morris – Potlatch Brewing Company

                                       Nathan Jensen- Diver

Consent Agenda

                Minutes:                Approval of the Regular Port Commission Meeting Minutes from August 11, 2021

                Vouchers:            Voucher August 31,2021 in the amount of $9,750.28

 Commissioners Reports       Commissioner Booth – contact Justin Johnson -Journal 2022 Mason Co. for Visitors guide

                                              Commissioner Kincannon – HTP trail QR code or GPS mapping, 2022 visitors guide info

                                               Commissioner Brazil – signs at HTP, 2022 visitors guide info.

PORT Maintenance Reports:   Update Commission on:

* Waterfront Park, Dock, Marina ~ paint, signs

* Office, Parking Area, Shed~ paint, signs

* Hoodsport Trail Park~ open to hikers, trail clean up, signs – CLOSED in Inclement weather

* Disc Golf Course ~ open to disc golfers – CLOSED in Inclement weather. Upgrade on parking area

Port Operations Manager Reports                                                                                                        

1. November election – Port Commission positions
2. New Commissioner Training TBA
3. Q3 Commissioner Per diem timesheets
4. Port Parking and trail park signs
5. Breakwater
6. EV Charging Stations

Actions in Response to COVD-19 Outbreak as mandated per Governor Inslee

1. March 9, 2020 The Port of Hoodsport is operating at COVID-19 Precautionary Level. On March 20, 2020 the Port commission via an emergency meeting created Resolution 2020-01 authorizing emergency authority to the Executive Director.  On July 14, 2021 the Port commission motioned to continue with remote public meetings citing the small office space and noted increase in public participation.

Budget                                Financial Statement – August 2021

Old Business                      Disc Golf Course parking area, dock evaluation            New Business: 

Next Meeting:                   Remote Virtual ZOOM meeting held in Port of Hoodsport’s Zoom meeting room 2021 Regular Port Commission future meeting dates:   October 13^th               Meeting Adjourned

Port of Hoodsport – VIRTUAL Regular Port Commission Meeting held in Zoom Meeting Room

July 14, 2021 Regular Port Commission Meeting via ZOOM Meeting ID#  406 238 9936

AGENDA

Wednesday                                                                                  Port of Hoodsport Office

July 14, 2021                                                                               24113 North Highway 101 Suite A

9:00 AM                                                                                      Hoodsport, WA 98548

Call to Order      of the regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Booth -Chair   Commissioner Kincannon -2^nd Chair    Commissioner Brazil – Trustee

Regular Port Commission Meeting

Approval of Regular Port Commission Meeting Agenda:    Dated: July 14, 2021

Public -Open public comment                       

Consent Agenda

   Minutes:                Approval of the Regular Port Commission Meeting Minutes from June 15, 2021

   Vouchers:            Voucher June 28, 2021 amount of $8,756.39   2^nd Q payroll in the amount of $1,389.61

 Commissioners Reports               Commissioner Booth –Commissioner Kincannon –Commissioner Brazil – trail signs

PORT Maintenance Reports:   Update Commission on:

* Waterfront Park, Dock, Marina ~ Replace valves on fire lines and irrigation.

* Office, Parking Area, Shed~

* Hoodsport Trail Park~ open to hikers, trail clean up, signs – CLOSED in Inclement weather, Story book trail

* Disc Golf Course ~ open to disc golfers – CLOSED in Inclement weather. Upgrade on parking area,

Port Operations Manager Reports                                                                                                        

1. Timberland Library -new story installed
2. Port Parking signs/notices
3. Remote Board meetings
4. Upcoming Bi annual Audit

Actions in Response to COVD-19 Outbreak as mandated per Governor Inslee

1. March 9, 2020 The Port of Hoodsport is operating at COVID-19 Precautionary Level . On March 20, 2020 the Port commission via an emergency meeting created Resolution 2020-01 authorizing emergency authority to the Executive Director, due to confined office space, port commission meetings continue via Zoom conference.

Budget                                Financial Statement – June  2021

Old Business                      Disc Golf Course parking area , dock evaluation           New Business: 

Next Meeting: Remote Virtual ZOOM meeting held in Port of Hoodsport’s Zoom meeting room

2021 Regular Port Commission future meeting dates:   August 11^th, September 15^th   Meeting Adjourned

Port of Hoodsport – VIRTUAL Port Commission Meetings

April 15, 2021 Regular Port Commission Meeting

ZOOM Meeting ID#  406 238 9936

AGENDA

Tuesday                                           Port of Hoodsport Office

June 15, 2021                             24113 North Highway 101 Suite A

9:00 AM                                     Hoodsport, WA 98548

Call to Order  of regular Port commission meeting for the Port of Hoodsport

Roll Call   Commissioner Booth -Chair   Commissioner Kincannon -2^nd Chair    Commissioner Brazil – Trustee

Regular Port Commission Meeting

Approval-Regular Port Commission Meeting Agenda: June 15, 2021

Public -Open public comment                       

 Consent Agenda

Minutes:                Approval of the Regular Port Commission Meeting Minutes from May 18, 2021

Vouchers:            Voucher 1of1 May 28, 2021 in the amount of $8,166.72

 Commissioners Reports               Commissioner Booth – Commissioner Kincannon – Commissioner Brazil

PORT Maintenance Reports:   Update Commission on:

* Waterfront Park, Dock, Marina ~ Replace valves on fire lines and irrigation. Shrimping schedule 9am-1pm May 19, May 22, June 2, June 5, and June 16 in 2021. Additional dates may be added if quota remains.

* Office, Parking Area, Shed~

* Hoodsport Trail Park~ open to hikers, trail clean up, signs – CLOSED in Inclement weather, Story book trail

* Disc Golf Course ~ open to disc golfers – CLOSED in Inclement weather. Upgrade on parking area,

Port Operations Manager Reports                                                                                                        

1. Schedule 22 Annual Audit submitted to State Auditor
2. Commissioner 2^nd Q per diem time sheets
3. Port parking – signs?  Email from YSS Dive shop
4. Port commission meeting dates August – November
5. Richard Beckman Real Estate Ribbon cutting ceremony in Hoodsport

Actions in Response to COVD-19 Outbreak as mandated per Governor Inslee

1. March 9, 2020 The Port of Hoodsport is operating at COVID-19 Precautionary Level . On March 20, 2020 the Port commission via an emergency meeting created Resolution 2020-01 authorizing emergency authority to the Executive Director, due to confined office space, port commission meetings continue via Zoom conference.
2. Kiosks at the waterfront park, Dock, Hoodsport Trail Park & Disc Golf Park remain open encouraging social distancing guidelines.

Budget    Financial Statement – May 2021

Old Business Disc Golf Course parking ,dock evaluation New Business: Next Meeting:                   Virtual – internet ZOOM conference meeting held in Port of Hoodsport’s Zoom meeting room 2021 Regular Port Commission future meeting dates:   July 14^th                      Meeting Adjourned

Port of Hoodsport – 2021 Regular Port Commission Meeting

Virtual ZOOM Meeting ID#  406 238 9936

Tuesday     Port of Hoodsport Office

May 18, 2021       24113 North Highway 101 Suite A

9:00 AM               Hoodsport, WA 98548

Call to Order      of the regular Port commission meeting for the Port of Hoodsport

Roll Call  Commissioner Booth -Chair   Commissioner Kincannon -2^nd Chair    Commissioner Brazil – Trustee

Regular Port Commission Meeting

Approval of Regular Port Commission Meeting Agenda:    Dated: May 18, 2021

Public -Open public comment                       

Consent Agenda Minutes: Approval of the Public Hearing Minutes and  Regular Port Commission Meeting Minutes from April 14, 2021

 Vouchers:            Voucher 1of1 April , 2021 in the amount of $11,462.84

Commissioners Reports    Commissioner Booth – Commissioner Kincannon – Commissioner Brazil

PORT Maintenance Reports:   Update Commission on:

* Waterfront Park, Dock, Marina ~ Fire department tested lines on dock. Replace valves. Shrimping scheduled 9am-1pm May 19, May 22, June 2, June 5, and June 16 in 2021. Additional dates may be added if quota remains.

* Office, Parking Area, Shed~

* Hoodsport Trail Park~ open to hikers, trail clean up, signs – CLOSED in Inclement weather, Story book trail

* Disc Golf Course ~ open to disc golfers – CLOSED in Inclement weather, update on French drain prior to regrading and re graveling parking area,

Port Operations Manager Reports                                                                                                        

1. Schedule 22 Annual Audit in progress – due to State of WA 5-30-2021
2. Email from Serena Haskell – Farmers market
3. Email from Hoodsport Fire Chief Ron Satterfield
4. Public restrooms removed from the port’s assets on Enduris insurance property schedule a $229. Credit for 9.1-8.31
5. Election postage cost
6. Hazard tree removed at HTP
7. Doug WA Fish & Wildlife May 15 – shellfish survey, signs to harvest/cook shellfish

Actions in Response to COVID-19 Outbreak as mandated per Governor Inslee

1. March 9, 2020 The Port of Hoodsport is started operating at COVID-19 Precautionary Level 2. The regular port commission meeting scheduled for Wednesday March 11, 2020 was cancelled and tentatively rescheduled for Wednesday March 25, 2020, that meeting was cancelled and rescheduled for April via Zoom internet conference. March 20, 2020 the Port commission via an emergency meeting created Resolution 2020-01 authorizing emergency authority to the Executive Director. To keep our Commission, personnel and the public safe, meetings are conducted via Zoom conference.
2. Meeting and Social Distancing Notices are posted on the Ports website, Port office window, Kiosks at the waterfront park, Dock, Hoodsport Trail Park & Disc Golf Park which remain open with posted social distancing guidelines.
3. March 20, 2020 the Public restrooms were closed to the public, two portable restrooms with hand washing stations are available to accommodate the public

Budget                                Financial Statement – April 2021

Old Business           Disc Golf Course, dock evaluation    New Business: 

Next Meeting:     Virtual – internet ZOOM conference meeting held in Port of Hoodsport’s Zoom meeting room

2021 Regular Port Commission future meeting dates:    June 16^th, July 14th

Meeting Adjourned                                                                                   

Port of Hoodsport – VIRTUAL Meetings

Public Hearing and April 14, 2021 Regular Port Commission Meeting

ZOOM Meeting ID#  406 238 9936

Wednesday           April 14, 2021                   

Port of Hoodsport  24113 North Highway 101 Suite A Hoodsport, WA 98548

9:00 AM                     

Call to Order     

Roll Call     Commissioner Booth -Chair   Commissioner Kincannon -2^nd Chair    Commissioner Brazil – Trustee

PUBLIC HEARING:

A Public Hearing is being held to consider testimony to Surplus the Public Restrooms to the Purvis LLC

This hearing is scheduled prior to and concurrent with the Port of Hoodsport’s Regular Port Commission Meeting.  Public comments are welcome and limited to 2 minutes

Regular Port Commission Meeting

Approval of Regular Port Commission Meeting Agenda:    Dated: April 14, 2021

Public -Open public comment                 
Mike & Geri Purvis - HCG 

Annie Bowers – Timberland Library 

Jan Goodpaster – Hoodsport Resident 

Skip Houser – Port of Hoodsport Attorney 

Heidi McCutchen – Mason County Chamber of Commerce
Consent Agenda:
Minutes:               Approval of the Regular Port Commission Meeting Minutes from March 10, 2021

Vouchers:     Voucher 1of1 March 31, 2021 in the amount of $8027.95

Commissioners 1^st Quarter payroll in the amount of $1,389.61

Commissioners Reports                Commissioner Booth – Commissioner Kincannon – Commissioner Brazil

Commissioner Booth address  B. Osborne email request

PORT Maintenance Reports:   Update Commission on:

* Waterfront Park, Dock, Marina ~ fire extinguishers serviced,

* Office, Parking Area, Shed~

* Public R/R~ Public Restrooms closed, portable restrooms with hand washing stations serviced M, F

* Septic Drain field ~

* Hoodsport Trail Park~ open to hikers, trail clean up, signs – CLOSED in Inclement weather, Story book trail

* Disc Golf Course ~ open to disc golfers – CLOSED in Inclement weather, update on French drain prior to regrading and re graveling parking area, squatters,

Port Operations Manager Reports                                                                                                        

1. Update on storybook trail with Annie Bowers
2. Schedule 22 Annual Audit in progress – due to State of WA 5-30-2021
3. Next Port meeting dates

Actions in Response to COVID-19 Outbreak as mandated per Governor Inslee

1. March 9, 2020 The Port of Hoodsport is started operating at COVID-19 Precautionary Level 2. The regular port commission meeting scheduled for Wednesday March 11, 2020 was cancelled and tentatively rescheduled for Wednesday March 25, 2020, that meeting was cancelled and rescheduled for April via Zoom internet conference. March 20, 2020 the Port commission via an emergency meeting created Resolution 2020-01 authorizing emergency authority to the Executive Director. To keep our Commission, personnel and the public safe, meetings are conducted via Zoom conference.
2. Meeting and Social Distancing Notices are posted on the Ports website, Port office window, Kiosks at the waterfront park, Dock, Hoodsport Trail Park & Disc Golf Park which remain open with posted social distancing guidelines.
3. March 20, 2020 the Public restrooms were closed to the public, two portable restrooms with hand washing stations are available to accommodate the public

Budget                                Financial Statement – March 2021

Old Business                      Disc Golf Course, dock evaluation    New Business: 

Next Meeting:                   Virtual – internet ZOOM conference meeting held in Port of Hoodsport’s Zoom meeting room

2021 Regular Port Commission meetings:   May 19^th, June 16^th, July 14^th,      Meeting Adjourned