AGENDA    – Regular Port Commission Meeting (hybrid) ZOOM Meeting ID# 406 238 9936

Wednesday                                                                      Port of Hoodsport Office

January 18, 2023                                                           24113 North Highway 101 Suite A

9:00 AM                                                                            Hoodsport, WA 98548

Call to Order of the Regular Port commission meeting for the Port of Hoodsport

Roll Call:   Commissioner Kincannon -Chair    Commissioner Brazil – 2^nd Chair, Trustee     Commissioner Morris   

Approval of Regular Port Commission Meeting Agenda:        Dated: January 18, 2023

Speakers:                                  Forest McCullough – NW Land & Tree 

Public -Open public comment:                                                                                     Consent Agenda:

            Minutes:       Approval of the Regular Port Commission Meeting Minutes from December 14, 2022

            Vouchers:        Voucher December 1of 1 in the amount of $12,037.68 and Q4 Commission Payroll in the amount of $3,695.66

Commissioners Report:          Commissioner Kincannon – purchasing agreement with State of WA

                                 Commissioner Brazil – container shed, Kiwanis volunteers.

                                 Commissioner Morris – facility use event fee, moorage rate, private source donations

PORT Maintenance Report:   Maintenance Update

* Waterfront Park, Dock, Marina ~

* Office, Parking Area, Shed~

* Hoodsport Trail Park – CLOSED for winter and clean up

* Disc Golf Course – intermittently open to disc golfers as weather permits

Executive Director Report:   

1. Kiwanis – volunteers
2. 2022 YTD comparison
3. Policy’s – Facility Use event fees, moorage rate, private source donation’s.
4. Move Funds for HTP after quotes for container shed, equipment.
5. 2023 IRS Mileage reimbursement 65.5 cents per mile

Budget :                       Financial Statement – December 2022

Old Business – New Business:

Next Meeting:  Port of Hoodsport’s regular port commission meetings can be attended remotely via virtual Zoom meeting room, for an invitation, please email portmail@hctc.com at least 48 hours prior to the port commission meeting.

2023 Regular Port Commission meeting dates:  February 8^th, March 8^th, April 12^th Meeting Adjourned     

Port of Hoodsport – Regular Port Commission Meeting (hybrid)

ZOOM Meeting ID# 406 238 9936

AGENDA

Wednesday                                                                   Port of Hoodsport Office

December 14, 2022                                                       24113 North Highway 101 Suite A

9:00 AM                                                                        Hoodsport, WA 98548

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Roll Call   Commissioner Kincannon -Chair    Commissioner Brazil – 2^nd Chair, Trustee   Commissioner Morris   

Approval of Regular Port Commission Meeting Agenda:    Dated: December 14, 2022

Speakers     Katherine Yackel – YSS Dive Shop,Forest McCullough – NW Land & Tree 

             Jan Morris – Fjordin Crossin

Public -Open public comment:    

Consent Agenda     Minutes:   Approval of the November 9, 2022, Budget Hearing minutes and the Regular Port Commission Meeting Minutes from November 9, 2022

                              Vouchers:            Voucher November 1of 1 in the amount of $9,358.40

Commissioners Reports  Commissioner Kincannon – WPPA conference, piggyback contracts, cigarette collector Commissioner Brazil – Kiwanis, Lions clubs, WPPA Semi Annual conference

Commissioner Morris – YSS Dive Shop

PORT Maintenance Reports:   Maintenance Update

* Waterfront Park, Dock, Marina ~ candy canes, Christmas tree, aluminum cans

* Office, Parking Area, Shed~

* Hoodsport Trail Park – CLOSED– tree removal update

* Disc Golf Course – intermittently open to disc golfers as weather permits, parking lot

Still looking for a second person to help Scott

Executive Director Reports   

1. Website update, schedule next meeting w/ web designer
2. Appointment of Chair, Trustee & Committee heads, port commission terms
3. Subscription to Shelton-Mason Journal
4. Requested WPPA Port Governance Management Guides (pdf & hard copies)
5. Q4 Commission Payroll & WPPA conference expense forms

Budget                                Financial Statement – November 2022

Old Business                      Disc Golf Course parking area, Hoodsport Trail Park     New Business:

Next Meeting:    Port of Hoodsport’s regular port commission meetings can be attended remotely via virtual Zoom meeting room, for an invitation, please email portmail@hctc.com at least 48 hours prior to the port commission meeting.

2023 Regular Port Commission meeting dates: January 18^th, February 8^th, March 8^th, April 12^th

Meeting Adjourned                                                                                   

Port of Hoodsport – 2023 Budget Hearing & Regular Port Commission Meeting (hybrid)

ZOOM Meeting ID# 406 238 9936

AGENDA

Wednesday                                                                   Port of Hoodsport Office

November 9, 2022                                                         24113 North Highway 101 Suite A

9:00 AM                                                                        Hoodsport, WA 98548

Call to Order      of the 2023 Budget Hearing meeting for the Port of Hoodsport

Roll Call 

Commissioner Kincannon -Chair    Commissioner Brazil – 2^nd Chair, Trustee     Commissioner Morris   

Approval of the Budget Hearing and Regular Port Commission Meetings Agenda:  

Dated: November 9, 2022

PUBLIC HEARING:

A Public Hearing is being held to consider testimony before adopting the FINAL 2023 Port of Hoodsport’s Budget.

This hearing is scheduled prior to the Port of Hoodsport’s Regular Port Commission Meeting.

Present 2023 Budget testimony

Budget Hearing meeting Adjourned

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Speakers              Forest McCullough – NW Land & Tree

Public -Open public comment:                                                                                     Consent Agenda

Minutes:              Approval of the Regular Port Commission Meeting Minutes from October 12, 2022

Vouchers:            Voucher October 1of 1 in the amount of $9,064.15

Commissioners Reports  

Commissioner Kincannon – updates to website Commissioner Brazil – Commissioner Morris

PORT Maintenance Reports:   Maintenance Update

* Waterfront Park, Dock, Marina ~

* Office, Parking Area, Shed~

* Hoodsport Trail Park  – CLOSED– tree removal update

* Disc Golf Course – intermittently open to disc golfers as logging project permits

Executive Director Reports   

1. Mission Statement grammatical revision
2. WPPA Annual Meeting seminar
3. Schedule regular port commission meetings Jan-April 2023
4. WPPA Trustee meeting December 9^th 

Budget          Financial Statement – October 2022

Old Business Disc Golf Course parking area, Hazard trees in Hoodsport Trail Park     New Business:            

Next Meeting:    Port of Hoodsport’s regular port commission meetings are hybrid and can be attended remotely via virtual Zoom meeting room, for an invitation, please email portmail@hctc.com at least 48 hours prior to the port commission meeting.

2022 Regular Port Commission meeting dates:  December 14^th

Meeting Adjourned

 Port of Hoodsport – Regular Port Commission Meeting (hybrid) ZOOM Meeting ID# 406 238 9936

AGENDA

Wednesday                                                                   Port of Hoodsport Office

October 12, 2022                                                          24113 North Highway 101 Suite A

9:00 AM                                                                        Hoodsport, WA 98548

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Kincannon -Chair    Commissioner Brazil – 2^nd Chair, Trustee     Commissioner Morris   

Approval of Regular Port Commission Meeting Agenda:    Dated: October 12, 2022

Speakers           Katherine Yackel – YSS Dive Shop, Forest McCullough – NW Land & Tree 

Public -Open public comment:                                                                                                Consent Agenda

Minutes:                Approval of the Regular Port Commission Meeting Minutes from September 7, 2022

Vouchers:            Voucher September 1of 1 in the amount of $7,827.50 Q3 Commission payroll $2,058.46

Commissioners Reports        -Commissioner Kincannon –Commissioner Brazil –-Commissioner Morris – YSS Dive Shop

PORT Maintenance Reports:   Maintenance Update

* Waterfront Park, Dock, Marina ~ reduced dumpster pick up to every other week

* Office, Parking Area, Shed~ Reduced portable restrooms two at public restrooms – service twice per week

* Hoodsport Trail Park  – CLOSED– tree removal update

* Disc Golf Course – intermittently open to disc golfers as logging project permits

Executive Director Reports   

1. Fall Newsletter
2. DNR application & survey
3. Update on logging and timeline at Hoodsport Trail Park
4. Discuss 2023 Budget and hearing
5. Upcoming Small Ports Seminar

Budget                                Financial Statement – September 2022

Old Business                      Disc Golf Course parking area, Hazard trees in Hoodsport Trail Park     New Business:            

Next Meeting:    Port of Hoodsport’s regular port commission meetings can be attended remotely via virtual Zoom meeting room, for an invitation, please email portmail@hctc.com at least 48 hours prior to the port commission meeting.

2022 Regular Port Commission meeting dates:  November 9^th , December 14^th

2023 Budget Hearing meeting 9am November 9thMeeting Adjourned

     Port of Hoodsport – Regular Port Commission Meeting

ZOOM Meeting ID#  406 238 9936

AGENDA

Wednesday                                                                   Port of Hoodsport Office

August 17, 2022                                                            24113 North Highway 101 Suite A

9:00 AM                                                                        Hoodsport, WA 98548

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Kincannon -Chair    Commissioner Brazil – 2^nd Chair, Trustee     Commissioner Morris   

Approval of Regular Port Commission Meeting Agenda:    Dated: September 7, 2022

Speakers                                  Forest McCullough – NW Land & Tree 

Public -Open public comment:                                                                                                Consent Agenda

                              Minutes:                Approval of the Regular Port Commission Meeting Minutes from August 17, 2022

                              Vouchers:            Voucher August 1of Commission in the amount of $15,755.60

Commissioners Reports          Commissioner Kincannon – Commissioner Brazil – Commissioner Morris –

PORT Maintenance Reports:   Maintenance Update

* Waterfront Park, Dock, Marina ~

* Office, Parking Area, Shed~

* Hoodsport Trail Park~ closed to hikers – CLOSED– tree removal update

* Disc Golf Course ~ intermittently open to disc golfers as logging project permits – parking lot

Executive Director Reports   

1. Discuss application for dock lease renewal
2. Discuss email for other dive events
3. Discuss proposal for digital presence
4. Update on logging and timeline at Hoodsport Trail Park

Budget                                Financial Statement – August 2022

Old Business                      Disc Golf Course parking area, Hazard trees in Hoodsport Trail Park     New Business:            

Next Meeting:    Port of Hoodsport’s regular port commission meetings can be attended remotely via virtual Zoom meeting room, for an invitation, please email portmail@hctc.com at least 48 hours prior to the port commission meeting.

2022 Regular Port Commission meeting dates:  October 12^th, November 16^th, December 14^th Meeting Adjourned        

Port of Hoodsport – Regular Port Commission Meeting

ZOOM Meeting ID#  406 238 9936

AGENDA

Wednesday                                                                   Port of Hoodsport Office

August 17, 2022                                                            24113 North Highway 101 Suite A

9:00 AM                                                                        Hoodsport, WA 98548

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Kincannon -Chair    Commissioner Brazil – 2^nd Chair, Trustee     Commissioner Morris   

Approval of Regular Port Commission Meeting Agenda:    Dated: August 17, 2022

Speakers           Forest McCullough – NW Land & Tree       Katherine -YSS Dive  Shop                                                     

Public -Open public comment:                                                                                                Consent Agenda

                              Minutes:                Approval of the Regular Port Commission Meeting Minutes from July 20, 2022

                              Vouchers:            Voucher July 1of2 Commission Q2 Payroll in the amount of $3,168.58

                                                            Voucher July 2of2 in the amount of $7,776.37

Commissioners Reports                 Commissioner Kincannon – Commissioner Brazil – Commissioner Morris –

PORT Maintenance Reports:   Maintenance Update

* Waterfront Park, Dock, Marina ~

* Office, Parking Area, Shed~

* Hoodsport Trail Park~ closed to hikers – CLOSED– tree removal update

* Disc Golf Course ~ intermittently open to disc golfers as logging project permits – parking lot

Executive Director Reports   

1. Verify scheduling upcoming regular port commission dates for end of year
2. Received application & deposit from Jan Morris-Fjordin Crossin event 6.17.2023 to use dock, beach waterfront park
3. Discuss application for dock lease renewal
4. Update on logging and timeline at Hoodsport Trail Park

Budget                                Financial Statement – July 2022

Old Business                      Disc Golf Course parking area, Hazard trees in Hoodsport Trail Park     New Business:            

Next Meeting:    Port of Hoodsport’s regular port commission meetings can be attended remotely via virtual Zoom meeting room, for an invitation, please email portmail@hctc.com at least 48 hours prior to the port commission meeting.

2022 Regular Port Commission meeting dates:   September 7^th, October 12^th, November 16^th, December 14^th Meeting Adjourned        

Port of Hoodsport – Regular Port Commission Meeting

ZOOM Meeting ID#  406 238 9936

AGENDA

Wednesday                                                                Port of Hoodsport Office

July 20, 2022                                                       24113 North Highway 101 Suite A

9:00 AM                                                                         Hoodsport, WA 98548

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Kincannon -Chair    Commissioner Brazil – 2^nd Chair, Trustee     Commissioner Morris   

Approval of Regular Port Commission Meeting Agenda:    Dated: July 20, 2022

Speakers                                  Forest McCullough – NW Land & Tree 

Public -Open public comment:                                                                                                Consent Agenda

                              Minutes:                Approval of the Regular Port Commission Meeting Minutes from June 22, 2022

                              Vouchers:            Voucher June 1of1 in the amount of $11,053.49

Commissioners Reports                 Commissioner Kincannon –Commissioner Brazil –Commissioner Morris –

PORT Maintenance Reports:   Maintenance Update

* Waterfront Park, Dock, Marina ~ * Office, Parking Area, Shed~ * Hoodsport Trail Park~ closed to hikers – CLOSED– tree removal update * Disc Golf Course ~ closed to disc golfers – parking lot

Executive Director Reports        

1. Update and field trip to Hoodsport Trail Park
2. New store owners
3. YSS to join the August meeting
4. Small Ports Meeting October
5. Reschedule September meeting
6. Reminder to Commission to sign documents in office

Budget                                Financial Statement – June 2022

Old Business                      Disc Golf Course parking area, Hazard trees in Hoodsport Trail Park     New Business:            

Next Meeting:    Port of Hoodsport’s regular port commission meetings can be attended remotely via virtual Zoom meeting room, for an invitation, please email portmail@hctc.com at least 48 hours prior to the port commission meeting.

2022 Regular Port Commission meeting dates:  August 17^th, September 7th         Meeting Adjourned

Port of Hoodsport – Regular Port Commission Meeting

ZOOM Meeting ID#  406 238 9936

AGENDA

Wednesday                                                                                  Port of Hoodsport Office

June 22, 2022                                                                24113 North Highway 101 Suite A

9:00 AM                                                                                      Hoodsport, WA 98548

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Kincannon -Chair    Commissioner Brazil – 2^nd Chair, Trustee     Commissioner Morris   

Approval of Regular Port Commission Meeting Agenda:    Dated: June 22, 2022

Speakers                                  Forest McCullough – NW Land & Tree 

                                                        
Public -Open public comment:                                                                                                Consent Agenda

                              Minutes:                Approval of the Regular Port Commission Meeting Minutes from May 11, 2022

                              Vouchers:            Voucher May 27,2022 in the amount of $8,982.53

Commissioners Reports                 Commissioner Kincannon – update HTP map/brochure/logo pdf

                                                            Commissioner Brazil –

                                                            Commissioner Morris –

PORT Maintenance Reports:   Maintenance Update

* Waterfront Park, Dock, Marina ~ moorage envelopes

* Office, Parking Area, Shed~

* Hoodsport Trail Park~ closed to hikers – CLOSED– tree removal update

* Disc Golf Course ~ closed to disc golfers – parking lot

Executive Director Reports                                                                                                                    

1. Commission nameplates
2. Mailed letter to YSS Dive shop
3. Contacted WA Fish & Wildlife regarding shellfish harvest signs
4. All Port meeting
5. Website updated
6. Small Ports meeting
7. Timesheet Q2

Budget                                Financial Statement – May 2022

Old Business                      Disc Golf Course parking area, Hazard trees & opening of the HTP     New Business:            

Next Meeting:    Port of Hoodsport’s regular port commission meetings can be attended remotely via virtual Zoom meeting room, for an invitation, please email portmail@hctc.com at least 48 hours prior to the port commission meeting.

2022 Regular Port Commission meeting dates:  July 20th, August 17^th, September 7th         Meeting Adjourned        

Port of Hoodsport – Regular Port Commission Meeting

ZOOM Meeting ID#  406 238 9936

AGENDA

Wednesday                                                                                  Port of Hoodsport Office

May 11, 2022                                                                24113 North Highway 101 Suite A

9:00 AM                                                                                      Hoodsport, WA 98548

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Kincannon -Chair    Commissioner Brazil – 2^nd Chair, Trustee     Commissioner Morris   

Approval of Regular Port Commission Meeting Agenda:    Dated: May 11, 2022

Speakers                                 Forest McCullough – NW Land & Tree 

                                         Jan Morris – Fjordin Crossin event

                                         Bill Long – Community Dog Park representative

                                         Kiwanis – Hoodsport chapter

Public -Open public comment:                                                                                                Consent Agenda

                              Minutes:                Approval of the Regular Port Commission Meeting Minutes from April 13, 2022

                              Vouchers:            Voucher April 29,2022 in the amount of $6,853.52

Commissioners Reports                 Commissioner Kincannon – HTP map/brochure

                                                            Commissioner Brazil –

                                                            Commissioner Morris –

PORT Maintenance Reports:   Maintenance Update

* Waterfront Park, Dock, Marina ~ flowers, baskets, abandoned boat, additional equipment,

* Office, Parking Area, Shed~

* Hoodsport Trail Park~ closed to hikers – CLOSED– tree removal update

* Disc Golf Course ~ closed to disc golfers – CLOSED in Inclement weather – parking lot

Executive Director Reports                                                                                                                    

1. Fjordin Crossin update – portable restrooms, reserved end & south end slip, power, water, trash, poster, cones, fire ext.
2. Request to reserve two parking spaces directly in front of the Port office by J Morris and Shaved Ice Company
3. Schedule 22 Audit
4. 5 Day notice to DNR
5. New Logo for Port
6. Volunteers to help HTP
7. Additional maintenance starting at end of May
8. Abandoned boat

Budget                                Financial Statement – April 2022

Old Business                      Disc Golf Course parking area, Hazard trees & opening of the HTP     New Business:            

Next Meeting:    Port of Hoodsport’s regular port commission meetings can be attended remotely via virtual Zoom meeting room, for an invitation, please email portmail@hctc.com at least 48 hours prior to the port commission meeting.

2022 Regular Port Commission meeting dates:  June 22nd, July 20th, August 17^th, September 7th         Meeting Adjourned                                      

Port of Hoodsport – Regular Port Commission Meeting

ZOOM Meeting ID#  406 238 9936

AGENDA

Wednesday                                                                                  Port of Hoodsport Office

April 13, 2022                                                               24113 North Highway 101 Suite A

9:00 AM                                                                                      Hoodsport, WA 98548

Call to Order      of the Regular Port commission meeting for the Port of Hoodsport

Roll Call              Commissioner Kincannon -Chair    Commissioner Brazil – 2^nd Chair, Trustee     Commissioner Morris   

Approval of Regular Port Commission Meeting Agenda:    Dated: April 13, 2022

Speakers                                  Forest McCullough – NW Land & Tree 

                                          Jan Morris – Fjordin Crossin event

                                          Bill Long – Community Dog Park

                                          James Thompson  - Washington Public Ports Assn.

Public -Open public comment:                                                                                                Consent Agenda

                              Minutes:                Approval of the Regular Port Commission Meeting Minutes from March 9, 2022

                              Vouchers:            Voucher March 31,2022 in the amount of $8,225.40 and

                                                          Q1 Commissioner Payroll $1,372.29

Commissioners Reports                 Commissioner Kincannon, Commissioner Brazil, Commissioner Morris –

PORT Maintenance Reports:   Maintenance Update

* Waterfront Park, Dock, Marina ~ flowers, baskets

* Office, Parking Area, Shed~

* Hoodsport Trail Park~ closed to hikers – CLOSED– tree removal update

* Disc Golf Course ~ closed to disc golfers – CLOSED in Inclement weather – parking lot

Executive Director Reports                                                                                                                    

1. Fjordin Crossin update – portable restrooms, reserved end slip
2. Spring Newsletter
3. HTP hazard tree update, volunteer for USFS
4. Waterfront Park trash receptacle
5. Maintenance contractor for May-Sept

Budget                                Financial Statement – March 2022

Old Business                      Disc Golf Course parking area, Hazard trees & opening of the HTP     New Business:            

Next Meeting:    Port of Hoodsport’s regular port commission meetings can be attended remotely via virtual Zoom meeting room 2022 Regular Port Commission meeting dates:  May 11^th, June 22nd, July 20th, August 17^th, September 7th         Meeting Adjourned