Port Commission Minutes

MINUTES FROM THE REGULAR PORT COMMISSION MEETING FOR THE PORT OF HOODSPORT

September 23, 2026 Call to Order:   9:00am                                                Adjourned: 11:02am

Hybrid Meeting Held at:           24113 North Highway 101, Suite B Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:  Commissioner Kincannon–Chairwoman / 2^nd Trustee, Commissioner Morris – 2^nd Chairman / Trustee, Commissioner Bly

Staff Present:            K. Wyatt, Executive Director, S. Lindgren – Maintenance Facility Supervisor

Approval of Agenda:  Commissioner Kincannon motioned to amend the agenda to reflect removal of the Executive Session as the complaint is against an independent contractor and not an employee, I approve September 23, 2026, agenda, Commissioner Bly seconded; all in favor.

Public speakers:          Jens Brynestad – Dock Management Program  

Minutes: Commissioner Kincannon motioned to approve the Regular port commission meeting minutes from August 5, 2026, Commissioner Morris seconded, unanimously approved.

Vouchers: Commissioner Kincannon motioned to approve 2026 Voucher August 1of1 in the amount of $10,701.52 Commissioner Morris seconded, unanimously approved.

Public Communication: Jens Brynestad of Marine Floats presented an emergency repair proposal for the damaged piling and shared pile estimated cost, permitting and related work. The proposed repair would involve removing the damaged structures, installing two galvanized steel pilings, and rewiring the archway lighting. The work is expected to require approximately two days and would generally be scheduled between July and February, subject to the Hood Canal body of water and permitting. The commission discussed temporary repairs, available funding, payment options, and the anticipated service life of the temporary repair. Mr. Brynestad will confirm the temporary repair timeline and permit duration.

Commissioner Reports: The commission reviewed a complaint involving the Ports Independent Maintenance Contractor (PIMC). The commission directed that the contract continues, subject to specified corrective measures, training, and expectations for professional conduct. The PIMC acknowledged expectations and apologized for prior conduct. The commission stated that future substantiated inappropriate conduct may result in termination of the contract. Commissioner Kincannon will provide a formal response to the complainant.

The commission discussed developing a one-page contact and reporting guide for incidents involving Port property and facilities. Commissioners Bly and Kincannon agreed.

The commission reviewed the final brochure for publication. Commissioner Kincannon will provide it to the director for final review before printing and website publication.

The commission discussed the next Fjordin Crossin event, scheduled for 06/12/2027, including boating safety and event-planning matters. On motion by Commissioner Morris, seconded by Commissioner Bly, the commission approved increasing the nonrefundable deposit to $200 per event for 2027. The director will update the application and facility-use forms and provide them to the event organizers. The updated forms will also be provided to prior Port facility users and posted on the Port website.

Commissioner Bly reported that an invasive-species survey is scheduled to begin in October. The commission also discussed the Storybook Trail, updates to the Hoodsport Trails listing, trailhead signage, and coordination regarding trail-maintenance tools.

On motion by Commissioner Bly, seconded by Commissioner Morris, the commission approved a seasonal use permit fee of $1,000 per quarter for a tour group to use Port facilities for tours, intended to cover additional restroom, trash, and trail-maintenance costs. Commissioner Bly will confirm whether tours are planned for the year.

Port Maintenance Reports:

Hoodsport Trail Park and Disc Golf Park: Staff reported that trail clearing is ongoing and that the disc golf course is open.

Hoodsport Marina, Dock, and Waterfront Park: Seasonal flowers will be removed from planters and hanging baskets. Staff will coordinate with NOAA regarding placement of a solar-powered water sensor on the dock. The status of the crab-larvae trap light box and mural project was also reported.

Portable Restrooms: The Port of Hoodsport and Hood Canal Market Fresh share the cost of public portable restrooms. Seasonal servicing schedules are in place, and additional units are located at the disc golf park and the Hoodsport Trail Park entrance. Port staff monitor the units between scheduled services.

Port Parking, Office Building, and Maintenance Shed: Staff reported continued disposal of personal trash, furniture, and other unauthorized items in Port garbage cans and parking areas, resulting in additional disposal costs to the Port.

Port Director’s Report: The commission reviewed Resolution POH2026-03 and Exhibit A concerning habitat and natural resources. On motion by Commissioner Kincannon, seconded by Commissioner Morris, the commission approved and adopted Resolution POH2026-03. The director also reported receipt of the commissioners’ third-quarter timesheets.

Budget:    July/August Financial statements were reviewed.

Old Business:  As discussed above        New Business:    As discussed above.

Next Meeting:    October 21, 2026

Adjourn: Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Morris seconded, it was unanimously approved, meeting adjourned at 11:02am

2026 Regular Port Commission Meetings are scheduled as follows: 

October 21^st , November 25^th , December 16^th        

Commissioner Kincannon         Commissioner Morris               Commissioner Bly

MINUTES FROM THE REGULAR PORT COMMISSION MEETING FOR THE PORT OF HOODSPORT

August 5, 2026 Call to Order:   9:01am                                                   Adjourned: 10:34am

Hybrid Meeting Held at:   24113 North Highway 101, Suite B Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:   Commissioner Kincannon–Chairwoman / 2^nd Trustee, Commissioner Morris – 2^nd Chairman / Trustee, Commissioner Bly

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Facility Supervisor

Approval of Agenda:       Commissioner Kincannon motioned to approve August 5, 2026, agenda, Commissioner Morris seconded; all in favor.

Public speakers:                            Bret Folger – West Coast Regional – partnered with NOAA                          

Minutes: Commissioner Kincannon motioned to approve the Regular port commission meeting minutes from July 8, 2026, Commissioner Morris seconded, unanimously approved.

Vouchers: Commissioner Kincannon motioned to approve 2026 Voucher July 1of1 in the amount of $21,048.58 Commissioner Bly seconded, unanimously approved.

Public Communication:   Commissioner Kincannon welcomed B Folger with the NOAA’s office for Coastal Management in Hood River, OR.  B Folger said we monitor coaster sea water levels providing resources to coastal communities to help reduce vulnerability to coastal hazards. We recently received funding that started with big water level sensors in Hawaii and around the U.S used for navigational purposes.  We partnered with NOAA and have bigger water level sensors around Puget Sound but have none in the Hood Canal.  We would like to install three low-cost water level sensors across the coastal areas of Hood Canal, Skagit and Olympia for 3-5 years to fill gaps in the water level monitoring network in Washington state.  Gaps are problematic so if we can install sensors here, we can gather tide information data using honing sensors with radar and ultrasonic sensors using return speed to measure water height.  By using it for tidal levels we may be able to predict flooding in the Puget Sound where water levels vary.  There is a public access dashboard to view tidal signatures from the sensor data.  We can mount tabs with solar panels on top using stainless steel brackets and bolts to attach them to the wood part of the pier, they can be easily removed.  Commissioner Morris said should we attach them to the piles instead of the floating part of the dock, so we have plenty of clearance without potential people, boats or storms knocking them out, what is the ideal distance from the water to capture the full tidal signal?  B Folger said the lowest threshold is 30 feet above the water, how close is the dead low tide?  Commissioner Morris said about 5 feet we can evaluate what makes most sense, the top of the pile’s vs the floating dock.  B Folger said it will be best to have someone there to meet us when we install who is able to tell if a sensor gets knocked offline.  Commissioner Kincannon said it would be great if we had a sign that says what it is, what it’s for and a QR code to the dashboard.  B Folger said that is probably something we can do.  Commissioner Morris said this is great, tidal charts are unreliable at times, I highly recommend signs for all monitors, a quick read on tides with be beneficial.  B Folger said we are looking at early October since that is the federal fiscal year.  We will start by checking out the dock, a survey with one or two visits with a follow-up to install the sensor.  The director will email you with the contact details. Commissioner Kincannon said thank you Brett, we look forward to hearing from you in the fall.

Commissioner Reports:

Commissioner Kincannon said I make a motion to approve the installation for the water level sensor as soon as B Folger is ready in the fall, Commissioner Bly seconded the motion, all in favor.  Commissioner Kincannon said the graphic designer will be finished with the new Port of Hoodsport brochure by the end of the week, I will forward it to the director.  I reviewed Resolution 2026-03 regarding Harvesting and highlighted my comments on restrictive information in yellow.  Please review the resolution so we can approve and adopt it at the next meeting.  Commissioner Morris said I met with Marine Floats point of contact, Jens B. regarding the dock management program to look at the dock, a pile needed to be sistered and was done.  He will provide us with a list on the health report of the dock and recommendations on routine maintenance.  We are waiting for the Port Management Agreement (PMA) with DNR to include in the Department of Commerce paperwork so we can be reimbursed from the capital funding we received in 2024.  The director said we need to go over the list of what Mara still requires besides the PMA, I will send her everything we have completed.  Commissioner Kincannon said I will send the completed paperwork that I have to the director.  Commissioner Morris said we can make a template of all the required paperwork for future funding requests and reimbursements.  Commissioner Bly said I did an analysis of fees for the facility use agreement for educational classes by Hood Canal Adventure but still need more numbers.  The director said I will send you the new rates for your analysis.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park: S Lindgren said everything keeps growing really fast in the forest, we are clearing the trails as fast as we can. The disc golf course is open and looks great.

Hoodsport Marina, Dock & Waterfront Park: S Lindgren said we cleared the wild peas and wild rose bushes that turned brown at the North end of the sidewalk above the Port beach.  Commissioner Kincannon said maybe we can plant drought tolerant filler.  S Lindgren said okay, let us know what you want to do.  Brianne is still working on painting the mural.

Portable Restrooms: The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms in town for public use.  In the summer season, May–October, restrooms are serviced 3 times per week.  In winter, October – April rentals are serviced twice per week. There are additional portable restrooms at the disc golf park and Hoodsport Trail Park main entrance parking lot. Port maintenance monitors them for trash and additional toilet paper as needed in between services. 

Port parking/Office building/Maintenance shed: The locals continue to throw personal trash in all of the port’s public garbage cans and discard furniture and junk at the trail park parking lots, the Port, unfortunately, must pay to take it all to the dump.

Port Directors Report:  The director said the new brochure looks great; we can post it to the website.  There is a buyer for this building we rent our office space from; he proposed to raise the rent by 50% which will affect our very tight budget.  Commissioner Kincannon said what is the industry standard for 323 square feet, that it a big increase, can you check if there are any other spaces available close to the waterfront park for rent? This is the ideal location for the Port of Hoodsport to be next to port properties. We can probably make a 20% increase; you can let him know that otherwise we should think about Plan B.  The director said I will write him back with that number and call around for alternative space.  The director said we are still waiting for the PMA from Andra at DNR, I will send Mara at the Department of Commerce paperwork we currently have completed for the capital funding reimbursement of $39,700.00 which will offset the $54,000. that the port spent on the emergency repair of the dock in 2024.  We just received a donation check from Fjordin Crossin in the amount of $250.00.  I would like to acknowledge S Lindgren’s birthday was in July.

Budget:    July Financial statement was not available for review.

Old Business:  As discussed above        New Business:    As discussed above.

Next Meeting:    September 16, 2026

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Morris seconded, it was unanimously approved, meeting adjourned at 10:34am

2026 Regular Port Commission Meetings are scheduled as follows: 

September 16^th      

Commissioner Kincannon         Commissioner Morris               Commissioner Bly