The Port Of Hoodsport

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING

                       OF THE PORT OF HOODSPORT COMMISSION                  

March 10, 2021

Call to Order:   9:00am                                                   Adjourned:  10:17am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                             Commissioner Booth – Chairwoman

                                                Commissioner Kincannon – 2^nd Chairwoman

                                                Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Executive Director

                                                B. Osborne – Supervisor of Maintenance

                                                S. Lindgren – Maintenance

Public:                                    Mike & Geri Purvis – Hood Canal Grocery

                                                    Heidi McCutchen – Mason County Chamber

                                                    Annie Bowers – Timberland Regional Library

                                                     Skip Houser – Port Legal Council

Approval of Agenda:  Commissioner Booth made a motion to approve the agenda as written; Commissioner Kincannon seconded; unanimously approved.

Minutes: Commissioner Booth made a motion to approve the regular port commission minutes for February 10, 2021, Commissioner Kincannon seconded, unanimously approved.

Vouchers:  Commissioner Booth made a motion to approve the Voucher for February 26, 2021 in the amount of $5,938.59 Commissioner Brazil seconded, unanimously approved.

Public Communication:   The port director introduced the Port of Hoodsport’s legal counsel Skip Houser.  Mr. Houser is here to walk us through the process on what is required to surplus the public restrooms to the Purvis’.  S Houser prepared draft documents for the Purvis’ to review and expressed that the Port would consider any language they prefer.  M Purvis said, you covered it very nicely, we have a pretty good plan to put it all together.  We have set aside money for the drain field and have a plan with all the pieces arranged just waiting for the go ahead.  We will make it work within the timeline.  S Houser said we will get it all in order, then go through the process correctly to make sure it meets all regulatory and governmental guidelines.  M. Purvis said we have done a lot of research, we have a designer working on the drain field design, we pumped out the septic tank and analyzed that it will be working perfectly. We have talked to the County to cue them in that we would like to have it up and running by July 4^th.  S Houser said you are welcome to reach out to myself or the port director, we will work together.  M Purvis said I think we are on target; the town needs a restroom; we have the solution and several ideas to include people in town into the plan or else we will do it all by ourselves to get it going.  S Houser said the Olympia Farmers market sold pavers and bricks to raise funds.  They called it ‘friends of the market’ and generated money to support the market.  M Purvis said we think tourists may like that idea and get involved in that way. We will advertise and form a business association so all of the businesses can be aware and involved in what’s going on.  Commissioner Booth asked A Bowers if she could report on the progress of the story book trail at the Hoodsport Trail Park. A Bowers said the signs for the story trail are put together and we are ready to start the installation process, pages are double laminated, connected and held to the sign.  The creative services department has created flyers, I will coordinate with the port director to get some to the port.  Commissioner Booth asked if we are still doing the press release? A Bowers said she was waiting until the installation was finished.  Commissioner Kincannon said she could help put brochures at the Visitors center. M Purvis said when it is installed, I would like to take my grand daughters to see it.  A Bowers asked if someone from the port could accompany her to install the signs, I think we need a rubber mallet.  S Lindgren said he would be happy to help, Commissioner Brazil said he would like to be there during the installation. A Bowers said once the frames are in the ground it will be easy to replace the story books.  Commissioner Booth said we look forward to reading these books, we appreciate you, Annie!

Commissioner Reports     Commissioner Booth said she would like to address B Osbornes requests for an hourly rate increase and to make it retroactive.  The port is on a very limited budget, we would have to evaluate and break down the budget in each maintenance category to determine whether the hourly increase request is a possibility.  She asked the port director to compile a breakdown of supplies and maintenance in each of the port’s categories requiring maintenance, so the port commission knows how much is budgeted to spend each month within particular areas.  Commissioner Brazil said we appreciate you B. Osborne, you do a comprehensive job.  Commissioner Brazil said we had an incident with campers at the disc golf course parking lot with an RV and three cars backed into the disc golf course parking area.  I talked to them and told them they couldn’t stay there, they said they were looking for a place to live, I suggested they check with Dow Creek Campground, they said they stayed there four weeks then they moved into the disc golf parking lot.  They were squatters.  I told them; sorry you cannot camp here.  B Osborne, S. Lindgren and the port director all got involved.  B Osborne approached the lady and said they couldn’t camp there, and they put a sign in the window saying they would move, he called the Sheriff. S Lindgren showed up and said the same thing, he waited until they left.  B Osborne called the police back to let them know they left.  Commissioner Brazil said the police have their hands tied on squatters with the current COVID rules, glad it was taken care of it, so it is not an inviting spot for people to stay.  B Osborne said someone brought in large trucks that caused damage to the disc golf parking lot and with the past few storms it made some huge mud puddles. With regrading and gravel to redress the parking area it will be back to new.  Commissioner Brazil said at the last meeting we made a motion to put in a French drain.  B Osborne said it will require a contractor and engineer.  Commissioner Booth asked if there were theft of logs. B Osborne said yes someone has come in and stolen logs at night.  Commissioner Booth asked G Purvis if there would be shrimping in May, G Purvis said fish and wildlife are not ready to give us days yet.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  

Hoodsport Marina, Dock & Waterfront Park 

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are currently available for the publics use. Portable restrooms are serviced Monday and Fridays in winter months. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

The port director was notified by the ports computer technician when he transferred the ports website, it was down for a 24 hour period but was seamless. The port director relayed a message from the computer technician to Commissioner Kincannon that she was encouraged to contact him to go over the website with him so she could make changes and updates. Commissioner Kincannon said she would definitely like to spruce up the Port’s website.

Governor Inslee extended the Proclamation 20-28-14 OPMA guideline to continue with 25% capacity, Due to the most recent Governor’s mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting. 

Budget:                  February financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:          April 14, 2021 a regular port commission meeting will be held via internet in a ZOOM chatroom venue. A public hearing to hear public testimony on the surplus of the public restrooms to Purvis LLC will be held prior to the regular port commission meeting at 9am

Adjourn:      Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Kincannon seconded, it was unanimously approved, meeting adjourned at 10.17 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am April 14^th  May 19^th June 16th  July 14^th 2021

Commissioner Brazil     Commissioner Booth          Commissioner Kincannon

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING

                       OF THE PORT OF HOODSPORT COMMISSION                  

February 10, 2021 Call to Order:   9:00am        Adjourned:  10:05am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                             Commissioner Booth – Chairwoman

                                                Commissioner Kincannon – 2^nd Chairwoman

                                                Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Administrative Director

                                                B. Osborne – Supervisor of Maintenance

                                                S. Lindgren – Maintenance

Public:                                       Mike & Geri Purvis – Hood Canal Grocery

                                                    Jann Goodpaster – Hoodsport Resident

                                                  Annie Bowers – Timberland Regional Library

Approval of Agenda:  Commissioner Booth made a motion to approve the agenda as written; Commissioner Kincannon seconded; unanimously approved.

Minutes: Commissioner Booth made a motion to approve the regular port commission minutes with one correction for January 13, 2021, Commissioner Brazil seconded, unanimously approved.

Vouchers:  Approval of Voucher January 1of 1 1-27-2021 in the amount of $6,112.60 and 4^th Quarter Commission payroll in the amount of $2,062.02.

Public Communication:   The port director was asked by Commissioner Booth to read a proposal received from M & G Purvis titled ‘Save our Restrooms’.  The Purvis’ proposed to take charge and supply the needed public restrooms for tourism in the community of Hoodsport.  To open the restrooms back up, it will require expanding and repairing the septic drain field; and supplying and maintaining the public restroom building. It will also require creating a nonprofit organization that can accept funding from tourism grants, taxes, businesses who support tourism, business owners and private citizens.  An estimated budget proposal was provided.  M Purvis said the proposal is rough and needs adjustment as we go.  We will not come back to anyone; we will just make this thing work. The Purvis’ requested the port provide a portable restroom until the public restrooms are functional with a projected date of July 2021.  After the restrooms open, there will be a non-binding agreement that will suggest the Port pledge $835.00 per month to assist in providing public restrooms for tourism drawn to the community from recreational port properties.   Commissioner Brazil asked the port director if it was currently within the port’s budget, the director said, yes it does, we have budgeted for portable restrooms with minimal staffing for 2021. Commissioner Kincannon said it was a great proposal, the port could add it to their annual budget review to analyze the amount of money that the port can contribute annually based on the ports budget.  Commissioner Booth said it was a very generous and wonderful offer, we are keenly aware of how much the town needs a public restroom, this is a great solution to have public restrooms and for the port to assist with the public restrooms for tourism, it is a reasonable amount that currently fits into the ports budget.  The Port would like to acknowledge that without the Purvis’, the public restrooms would not have initially been constructed in 2013 as the drain field and restroom facility are on Purvis’ property and were allowed to be built through a lease and an easement.  Commissioner Brazil said it was really the only solution since the Port was up against a wall without funds in the budget to repair or maintain the restrooms, with no other entity willing to provide funding or take it over.  The port needs to focus on future planning to repair and maintain its recreational public properties instead of reacting to something the port does not have funds to address.  M Purvis said the goal is to strengthen the port to operate within its budget and the long-range goal is to alleviate the Port of the burden.  We realize the port has many things they need to do with the money in their small budget. The proposal is not a contractual agreement, non-binding.  Consult with the ports attorney so he can put together the paperwork.  Commissioner Booth asked the port director to work with the port’s attorney on how to properly convey and surplus the restroom facility to the Purvis’ and what paperwork is involved to terminate the ground lease, easement and accept the Purvis’ proposal.  Annie Bowers with the Timberland Library said the update for the storybook trail is that we chose a book call the ‘West Coast Wild Babies’ that goes with the wilderness theme.  We are ready to attach laminated pages of the sign posts.  We are working on facts that go with the signs and are on track to install them on the trail in March.  Commissioner Booth asked once you are set up, who will you call for publicity? Commissioner Kincannon said I can help you with press releases. Annie said we have our own creative services who can do it, we have a monthly newsletter.  Commissioner Brazil said we should coordinate it with a spring opening at the disc golf park which has been very busy.  There are always cars parked in the disc golf parking lot and I hear people talking as they play disc golf.  Commissioner Booth asked if we have heard from Morgan Rothrock, one of the disc golf members and original founder of the disc golf park.  The port director said she emailed him and invited him to the port meeting for an update but has not heard back.  Commissioner Brazil said Bill Grondin is the course warden and he should spearhead publicity for the disc golf course.  S Lindgren said we need to get some heavy equipment in the disc golf parking lot because with the rain, it has become a muddy mess.  B Osborne said there is a pile of bark that needs to be regraded and we can get 21 yards of gravel for $710.00.  S Lindgren said we should wait until the forester takes the logs out through the parking area.  M Purvis said you can do something as simple as dig a French drain right through the middle of the parking area.  Jann Goodpastor said her family decided to close their gravel pit, she just talked to her brother Jim and they can donate the gravel the port needs before the pit is closed.  Commissioner Brazil said that is a generous and great idea.  The port director said DNR approved the ports application for the 15 year forestation plan to remove hazard trees in the Hoodsport trail park before they become dangerous.  The Port took down dangerous hazard trees last spring which is what are stacked in the log decks, we were waiting for DNR approval and hopefully they are still marketable for pulp.  Commissioner Brazil said, I make a motion to have NW Land & Trees remove the logs at the Hoodsport Trail park and take them to market, put in a French drain in the parking lot, and regrade the parking area to be ready to accept the gravel donation from the Goodpasters gravel pit.  Commissioner Kincannon seconded the motion.

Commissioner Reports     Nothing to report 

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  B Osborne said the park was maintained by S Lindgren and is looks great.

Hoodsport Marina, Dock & Waterfront Park  S Lindgren said some of the fascia boards came loose on the dock from winter weather.  Grass seed has been spread in the area behind the maintenance shed, I would like to install a perforated pipe to direct the flow of runoff coming down the hill with some plants to wick away the water.  Commissioner Brazil said by all means make sure the water is draining away into the storm gutters.

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are available for the publics use. Portable restrooms are serviced Monday and Fridays in winter months. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop has been reviewed by the port’s attorney at the dive shops request.  There is conflict with a Washington state constitution prohibiting a public port to contribute public funds or assets as a gift that creates revenue for a private entity.  The use on port property cannot be a scheduled use unless an application has been submitted and a facility use agreement is in place with proper insurance for special events that are not consistent.  Commissioner Kincannon asked if they use their boat only to pick up and drop off people it is occasional.  Commissioner Kincannon made a motion to go with the attorney’s findings and have the ports attorney send a letter to the YSS Dive shop outlining his findings referencing the conflict and in what capacity the dive shop can operate on port property under the Washington State Constitution.  The port director summarized the Computer technician’s proposal for services of remote help, web hosting, domain registration, continuous back ups and internet protection which came to $900. Annually.  He is also going to make sure the port is using the most current version of Microsoft 365 for word/excel.  Commissioner Kincannon made a motion to accept the proposal very quickly by the computer technician.  Commissioner Booth seconded the motion. Governor Inslee extended the Proclamation 20-28-14 OPMA guideline to continue with 25% capacity, Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting. 

Budget:                  January financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:          March 10, 2021 to be held via internet in a ZOOM chatroom venue

Adjourn:    Commissioner Booth made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, it was unanimously approved, meeting adjourned at 10.05 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am March 10^th, April 14^th  2021

Commissioner Brazil     Commissioner Booth     Commissioner Kincannon

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING

                       OF THE PORT OF HOODSPORT COMMISSION                  

January 13, 2021 Call to Order:   9:00am     Adjourned:  9:45am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                            Commissioner Brazil – Chair

                                                Commissioner Booth

                                               Commissioner Kincannon                                                                                                                     

Staff Present:                    K. Wyatt, Administrative Director

                                                B. Osborne – Director of Maintenance

                                                S. Lindgren – Maintenance – absent

Public:                                   Mike & Geri Purvis – Hood Canal Grocery

                                               Heidi McCutchen – Mason Chamber of Commerce

                                                    Jan Morris – Hardware Distillery

                                                    Annie Bowers – Timberland Regional Library

Approval of Agenda:  Commissioner Booth made a motion to approve the agenda as written; Commissioner Kincannon seconded; unanimously approved.

Minutes: Commissioner Booth made a motion to approve the regular port commission minutes from December 9, 2020, Commissioner Kincannon seconded, unanimously approved.

Vouchers:  Approval of Voucher December 1of 1 12-20-2020 in the amount of $5,852.94

Public Communication:   Commissioner Brazil asked M Purvis if he had comments, M Purvis said he had no comment today.  The port director introduced Annie Bowers with Timberland Regional Library. Annie said she wanted to talk to the Port commission about a partnership whereby the Timberland Regional Library would utilize the Hoodsport trail park to make a story trail.  It would consist of 16-18 metal signs with laminated storybook pages placed along the trail intermittently so people can read a story as they hike along the trail. The story will be changed seasonally and is a great way for the library to interact with people since they can’t be in the libraries but can be outdoors.  She said the story book trail was highly successful when they collaborated with the Olympia Parks department.  Commissioner Booth said it was a great idea and aligns with the ‘No Child Left Inside’ with RCO.  Commissioner Kincannon asked if there would be any reason there would be a problem with installation or vandalism?  Commissioner Brazil said the maintenance crew walks the trails occasionally. Commissioner Booth said as long as the signs are maintained by the library, it could be a great deal.  I propose a partnership between the Port of Hoodsport and the Timberland Regional Library to install a story book trail at the Hoodsport trail park.  Commissioner Kincannon seconded the motion.  Annie said she was thrilled and would create flyers to advertise the story book trail at the Hoodsport Trail park.  G. Purvis said we can distribute flyers at the store to advertise.  J Morris said there has not been electricity, phone or internet today and Highway 101 is closed past the Glen Ayre resort but I am here at the Zoom meeting to talk about the pump outs.  Commissioner Kincannon said she received the RCO and WWRP grant information that was sent to her from H McCutchen.  After reviewing them, neither was a feasible option for the Port public restroom drain field.  The RCO clean vessel grant was out of money, quite competitively based on usage and installation of a pump out station at the dock, I don’t see where we fit in. Construction and maintenance of an onsite sewage pump out station is a real stretch, and we would be at the bottom of the list.  The RCO grant deadline was November 2020 with a two year funding timeline which would push it out to June of 2023.  J Morris said they told her the Hood Canal was a top priority.  Commissioner Kincannon said, again it is for a dock pump out station.  J Morris said I am here to help if there is no interest in the pump out station we will pass.  M Purvis said we get very few boats that need a pump out, maybe 10 boats a year that may have a pump out need.  As I recall the sea lions tore out the last pump out station off the dock.

Commissioner Reports     Commissioner Brazil said we will be nominating and appointing 2021 Officers, a Chairperson, a second Chairperson, a Trustee and 2^nd Trustee.  Commissioner Brazil made a motion to nominate Commissioner Booth as Chairperson, Commissioner Kincannon seconded the motion.  Commissioner Booth nominated Commissioner Kincannon as 2^nd Chairperson, Commissioner Brazil seconded the motion.  Commissioner Booth nominated Commissioner Brazil to be the Trustee, Commissioner Kincannon seconded the motion.  Commissioner Brazil nominated Commissioner Booth to be the 2^nd Trustee, Commissioner Kincannon seconded the motion. 

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:   B Osborne had weak internet connection and most of his words were garbled so he declined to comment.  Commissioner Brazil said with inclement weather, the port typically closes the trail park and disc golf course because of high winds which are dangerous with tall trees.  He said he watched a Disc Golf tournament on ESPN and it was incredibly interesting.

Hoodsport Marina, Dock & Waterfront Park

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are available for the publics use. Portable restrooms are serviced Monday and Fridays in winter months. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop is being reviewed by the port’s attorney, at the dive shops request.  The ports website is out of date and no longer being supported by wordpress, there has also been computer/printer/scanner connection challenges.  I contacted a local IT person who is assisting me with these problems.  He is familiar with website design, website hosting, website domain, handling backups, security and is available remotely for computer questions and problems.  H McCutchen said the Chamber just had a website redesigned with plug ins and the port may want to check with that person who charged $2000.  The port director said the IT guy I am in contact with will do it all for under $1000. Per year.  H. McCutchen said, sign him up.  Commissioner Kincannon said she would like to help with the website.  Commissioner Booth wanted to know if we can upgrade to Microsoft suite 365.  The director said she would ask him to give the port a proposal. Governor Inslee extended the Proclamation 20-28-14 OPMA guideline to continue with 25% capacity, Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting. 

Budget:                  October financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:          February 10, 2021 to be held via internet in a ZOOM chatroom venue

Adjourn:    Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 9:45 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am February 10^th, March 10^th, April 14^th  2021

Commissioner Brazil      Commissioner Booth        Commissioner Kincannon

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING

OF THE PORT OF HOODSPORT COMMISSION                  

December 9, 2020 Call to Order:   9:00am     Adjourned:  10:10am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                            Commissioner Brazil – Chair, Commissioner Booth

Staff Present:       K. Wyatt, Administrative Director, B. Osborne – Director of Maintenance, S. Lindgren – Maintenance

Public:                                      Mike & Geri Purvis – Hood Canal Grocery

                                                    Lori Kincannon – Hoodsport resident

                                                     Jann Goodpastor – Hoodsport resident

                                               Heidi McCutchen – Mason Chamber of Commerce

                                                    Jan Morris – Hardware Distillery

                                                    Cody Morris – Hoodsport resident

                                               Mark Woytowich – Hoodsport resident, journalist

                                               Margaret Motl – M4 Real Estate Group

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes from November 11, 2020, Commissioner Booth seconded, unanimously approved.

Vouchers:  Approval of Voucher November 1of 1 11-25-2020 in the amount of $25,439.92

Public Communication:   M Purvis said basically because of the push and pull from all directions, we would like to put in a drain field that takes up all of the drain field land to make improvements at our cost and lease it back to the port at a fair price to see the public restrooms going again.  The big question is, does the port want to have the public restrooms, they are a lot of work, are awfully expensive and may not be within the ports budget.  The port needs to make that decision.  We can do this project for less because we don’t have the restraints that you have, I can hire anyone to do it. Commissioner Brazil said the port has gone to all of the government entities with requests to take over public restrooms, because the port cannot afford to maintain it.  M Purvis said the second option is the last-ditch option, it the port doesn’t want it, we would take it over and form an organization like, ‘friends of the public restrooms’ and make it succeed in one way or the other.  The last option is the port gets rid of the building.  Its obvious it does not fit into your budget.  Commissioner Brazil said, thank you for your very generous offer.  H McCutchen, I want to rephrase, the ports question should be, ‘do the constituents want the public restrooms’, you should let the constituents vote on whether they want the public restrooms.  J. Morris and I sat down with Mindy at the Salmon Center who said there were grants available through the Clean Vessel Act which would attach a pump out to the dock, this needs to be submitted by 2-1-2021.  The grant pays 75% up front construction and 75% of maintenance for the restroom facilities and pump out station for 5 years.  The Port of Shelton said they are willing to help you with Wa State Parks RCO grant through the WWRP WA Wildlife Recreation Program to help with the dock issues, the major requirement is the grant has to be attached to the water through the pump out station.  Jan can send you the links. Jan can write the grants; Mindy can do the leg work.  Commissioner Kincannon said, H McCutchen send me the grant links and information in an email so I can review them to see what we need to do especially since the submission date is on 2-1-2021.  The port director said make sure the Purvis’ are onboard for this project, as the drain field and public restrooms are situated on their property. M Woytowich said I clearly recognize the importance of the public restrooms as I have noticed an increase in human waste along the trails.  I did a lot of work this past year with the national forest people to clean up camps and debris because we had three times the normal number of campers this year due to COVID-19.  Human waste is becoming a big part of this picture with a spillover affect if we have to close Lake Cushman again.  Gathering people to plan for options to keep the Lake open spills over to our area into the public restrooms in Hoodsport.  People come from other areas to our area and the have to use the restrooms.  Business owners should not have to direct people to use restrooms.  I think it is vital and the constituents are behind you.  I imagine it is a good portion of your budget with lots of money going out on maintenance. Mason transit put in indestructible public restrooms; these public restrooms could be retrofit with those fixtures.  We are a growing community, people are looking for a way out, we are all adjusting to a new normal.  Commissioner Booth asked if all parks are planning to keep public restrooms on the trails.  M Woytowich said they closed 7 parks, in 1974 Forest Service had 420 employees, in 2020 they have 62 employees they are now surveying campgrounds to figure out which ones they will keep or get rid of.  They are decommissioning fire rings in 2021and are providing videos to educate the public.  Party rock is a big focus, they will pave the road and put-up guard rails, stripes, orange cones and yellow tape.  They will be rolling out brochures and materials to help campers.  They do not want to ticket as a first choice of changing behavior.  I also want to thank the Purvis’s for their generous offer.  M Purvis said when you do the pamphlets, we would like to have some at the store and outfitters store to distribute to the public. Commissioner Brazil asked the business owners how the crosswalks working for the public.  J Morris said from my perspective they are used a lot.  On the 18^th, I have a meeting with WSDOT to get a pedestrian refuge where pedestrians are standing in a safe spot waiting to cross.  We are looking into access of grant money to configure and make a nice safe place to wait. H McCutchen said, thanks to J Morris’ hard work we finally got crosswalks in Hoodsport.  Commissioner Kincannon said I have seen signs that say ‘Crosswalks ahead 100feet’.  Commissioner Brazil said I have seen big trucks who roar through town going faster than 30mph.

Commissioner Reports     Commissioner Brazil said we will be choosing and appointing the Commissioner for Position #2 previously held by Commissioner Petz who resigned on 10-6-2020, the remaining time in this 6 year term for this position is until 2023. We have two extremely qualified candidates. Both Commissioner Booth and I have reviewed the resumes, had conversations with both candidates and discussed in executive session strengths in management skills and experience. Commissioner Booth said, I wished we had two positions because I believe both candidates would be tremendous assets to our Port commission. Commissioner Brazil said I would like to nominate Lori Kincannon to fill the Commissioner position #2, Commissioner Booth seconded, the motion carried.  Commissioners Brazil and Booth congratulated Commissioner Lori Kincannon.  The port director said I emailed both candidates with the Certificate of Appointment stating the Oath of Office, we can now swear in Commissioner Kincannon.  Commissioner Kincannon read the Oath of Office and was sworn in as the 3^rd Port of Hoodsport Port Commissioner. 

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said someone is tearing up the parking lot by doing brodies.  I invite the commission to walk the trail park to look at the signs and trails. 

Hoodsport Marina, Dock & Waterfront Park: B Osborne said the Kiwanis put up the Christmas décor on the power poles and set up the Christmas tree next to the usual spot because the Japanese maple grew, and the tree couldn’t be set up over it this year.  I spoke to the new Fire Chief who said two fire districts have merged and will be settled in by January, they will call two weeks before the fire line inspection on the dock can be done.  S. Lindgren said the YSS divers are making a well-worn path and a mud hole from the dive shop to the water at the waterfront park.

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are available for the publics use. Portable restrooms are serviced Monday and Fridays in winter months. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop is being reviewed by the port’s attorney.  Governor Inslee extended the OPMA guideline to August 1,2020, Mason County opened the county up to Phase III which allows people to gather in groups of 50 or less, wear face masks, and social distance six feet away. Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting. 

Budget:                  October financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:          January 13, 2021 to be held via internet in a ZOOM chatroom venue

Adjourn:                               Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:05 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am January 13^th, February 10^th 2021

_______________________  _____________________  _________________________                  

Commissioner Brazil      Commissioner Booth        Commissioner Kincannon

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING

                     OF THE PORT OF HOODSPORT PORT COMMISSION                  

November 11, 2020

Call to Order:   9:35am    Immediately after the Budget Hearing                                               Adjourned:  10:05am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                            Commissioner Brazil – Chair

                                                Commissioner Booth

Staff Present:                    K. Wyatt, Administrative Director

                                                B. Osborne – Director of Maintenance

                                                S. Lindgren – Maintenance

Public:                                 Mike & Geri Purvis – Hood Canal Grocery

                                              Lori Kincannon – Hoodsport resident

                                              Jann Goodpastor – Hoodsport resident

Heidi McCutchen – Mason Chamber of Commerce

                                              Lisa Perry

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes from October 21, 2020, Commissioner Booth seconded, unanimously approved.

Vouchers:  There were no vouchers to approve

Public Communication:   M Purvis said that Port needs to take the highest levy every year as part of the budget.  K Wyatt said the port did take the highest levy this year which was 1.4% or $1,471.00.  H McCutchen said she reiterates support for the public restrooms. Commissioner Booth asked H. McCutchen what kind of funds can the Chamber contribute to help with the public restroom situation, isn’t there districts that contribute money to the Chamber for tourism? H McCutchen said the funds awarded the Chamber are specific to the visitors’ information and services. Commissioner Booth said wouldn’t services include public restrooms, doesn’t that approach doesn’t help with the cause.  H McCutchen said I am not willing to contribute funds to the public restroom. People pay membership dues. J Morris is a board member of the Chamber, she came to me to help with the public restroom situation in Hoodsport. I don’t often do things like this but the survey results reflect the community at large want the public restrooms.  Commissioner Brazil said, we will explore the LID. Commissioner Booth said in addition, isn’t that a great entrée to help Hoodsport find money for the public restrooms. H McCutchen said, if movement is made we will help with getting the word out. Again, I am not willing to pledge money from the Chamber. I will continue to show up at meetings until you find a solution.  Commissioner Brazil asked if anyone else had something they would like to say.  Lori Kincannon said I am here to learn and listen.  J Goodpastor said I am an interested resident here. 

Commissioner Reports    Commissioner Booth said she was in communication with Marine Floats on the dock repair, they said the invoice was two times the amount of what they thought because when they opened up the boards on the dock, it revealed much more damage.  We need to be looking at the next several years of dock repair.  The movement from the wind and water really beats the dock and mechanism holding it together.  YSS Dive shop filmed the port dock and floats which were encrusted with crustaceans and starfish.  You couldn’t see much because it was so cloudy in the water, it was like walking through an aquarium with no reference as to which portion of the dock we were looking at.  I forwarded the video to Marine Floats to look at.  M Purvis said I would like to see the video, this could be an opportunity to have the dive shop scrape off the pilings.  We have had several people move to town with great talents.  Maybe we can find someone who does grant writing and other talents on things we can’t do.  H McCutchen said I could put together a list of wants on expertise of people who volunteer their time for our community, I will put something together on our website.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  B Osborne said there is not much activity on the course lately. There has not been people dumping trash or abusing the permanent portable restroom. M Purvis said if people hit the garbage can, I am happy. No one approached us to volunteer to help with the bridges.  There have been of lot of mountain bicycling on the trails, mostly families.  What is the Ports position on the bicycling?  Commissioner Brazil said I guess its alright as long as there is no complaints. Commissioner Booth said as long as they are not off road motorcycles which can be dangerous to hikers. 

Hoodsport Marina, Dock & Waterfront Park: B Osborne said the ladders are on the dock, the irrigation system and water lines are winterized.  The hanging baskets are down so the Kiwanis can put up the candy canes on the poles.  B Osborne said the Fire Chief called, they are still going through a transition of combining two fire departments and after it is complete in January 2021, he will call back so we can create a scheduled inspection and testing of the fire lines on the dock.

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are available for the publics use. Portable restrooms are serviced Monday and Fridays in winter months. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop has been reviewed by the port’s attorney and will be sent back to YSS for their input when Exhibit ‘A’ is finished to attach, B Osborne is drawing a map to attach to the Facility Use Agreement as Exhibit ‘A’. 

Governor Inslee extended the OPMA guidelines and is changing dates as the COVID Crisis develops, Mason County opened the county up to Phase III which allows people to gather in groups of 50 or less, wear face masks, and social distance six feet away. Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting. 

Budget:                  October financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:          December 9, 2020 to be held via internet in a ZOOM chatroom venue

Adjourn:     Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:05 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am December 9^th, January 13^th, 2021

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

October 21, 2020                                                       Call to Order:   9:15am                                                    Adjourned:  10:25am

Meeting Held at:              Via Zoom Conference Call

Roll Call:                            Commissioner Brazil – Chair               Commissioner Booth

Staff Present:                    K. Wyatt, Port Director       BOsborne – Director of Maintenance        SLindgren – Maintenance

Public:                                  Jan Morris – Hardware Distillery   Lori Kincannon – Hoodsport resident  Heidi McCutchen – Mason Chamber of Commerce  Morgan Rothrock – Mason County Disc Golf Assn.

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes from October 7, 2020, Commissioner Booth seconded, unanimously approved.

Vouchers:  Commissioner Brazil made a motion to approve the Vouchers 2of2 October 21, 2020 for $514.85, Commission Payroll for $2,309.86, Voucher 3of3 October 28, 2020 for $7,192.71Commissioner Booth seconded, unanimously approved.

Public Communication:   M Rothrock started writing a press release but was wondering who the audience will be. Commissioner Brazil said we want to gain exposure by attracting people from other areas as well as Mason County. We want people to be introduced to the course describing it in detail with the course rating. M Rothrock said he will clean up the current version of the write up and include some of the reviews from the disc golf website chatroom and should have a rough draft within a week. In looking at the online chats on the disc golf course review, the course was set to ‘live’ a couple of weeks ago, then updated with the proper T type and hole type.  The current rating is 3.88 which is a 4-star rating, really good for a 9hole course.  Getting the concrete T pads in was big because people look for concrete T pads when they are searching for a course to play on their APP.  M. Rothrock said Hoodsport Hills disc golf course will be one of the courses campers will use as an activity in their rotation of things to do while in the Hoodsport area.  It would be nice to see the pro shop and/or outfitters shop have disc golf ‘kit rental’ with a bulletin board showing where the disc golf course is and a layout of the course.  I am going to reach out to Shannon for design ideas for a master map of the course, T signs to place at the T pads and a large sign for the parking lot, all aesthetically matching.  Commissioner Brazil said B Grondin, the course warden has ideas on nighttime disc golf tourneys with glow sticks to light up the baskets and glow in the dark discs.  M Rothrock said there are battery operated lights that can be reused and would be perfect to light up the baskets.  J Morris said she was attending to find out about the public restrooms.  H McCutchen said she spoke to Commissioner Brazil regarding the public restroom issues, went over the survey and wrote an article about the public restrooms through the Chambers online website where people who took the survey said they want the public restrooms and they are a high priority.  The Chamber will do what they can to help find a solution.  H McCutchen said she can send references on a septic designer. J Morris asked if the port is working to find another septic designer, she said she’s used Arrow who were expensive and took a long time but did a great job.  Commissioner Brazil said, first the land for the drain field must be determined. The port director said M Purvis will be present at the next regular port commission meeting, he is the landowner who can offer suggestions.  J Morris said why can’t we use part of the County land and part of the Purvis land?  Commissioner Booth explained that the County property had a perc test and the soil was not adequate, also the adjacent homeowners were not in favor of using the County land because the drain field would be within a 100’ setback of an existing well and finally they did not want a community drain field near their properties.  B Osborne said we dug test holes and the septic designer said the soil did not perc, it was not good, there were too many rocks and not enough soil, and it would require an expensive treatment, that is the reason why our current septic drain field failed. Commissioner Brazil said once a property is identified, a septic designer has to be hired, a perc test has to be done,  there is a septic design fee, county permitting and depending on the type of the drain field and treatment, someone will have a large sum of money to correct the situation.  Designing and installing a drain field would bust the ports budget.  The port has other issues to pay attention to as well, the port’s dock needs repair after every winter, we just do not have the money in this port districts small budget.  Commissioner Brazil said he met with a reporter from the Shelton Journal newspaper who got a call from a concerned person.  We had a nice conversation and now the reporter knows what the public restroom issues are.  He was very helpful and suggested there may be some way to find COVID money to help with servicing and maintaining the restrooms.  Commissioner Brazil asked H. McCutchen if the Chamber has money to help with the drain field or servicing and maintaining the public restrooms. H McCutchen said, no, we don’t, we are only interested in helping you find grants.  Commissioner Brazil said the first step is to find the land to install the drain field, then to talk to a septic designer, then find an organization to surplus the restrooms to who can build a drain field, take it over and run it.  H McCutchen asked the port director for figures of what it cost to run the public restrooms since they were installed.  The port director said those figures will not reflect what the current costs are to operate the public restrooms because the number of users in the last few years have far exceeded the number of users from 2013.  The public restroom septic tank will now have to be pumped periodically even if there is an alternate drain field because the overwhelming number of users far exceeds the capacity of the design of the septic system and drain field.  Pumping the septic tanks once per month and before and after every major holiday will become normal so the septic system does not fail.  J Morris said she may have to wait until September to have the Fjordin Crossin event next year because of COVID.  We are going into the second wave; I am hoping for a vaccine to create herd immunity.  Last year I obtained permission from the school and had transportation, we will just have to wait to see what happens.  H McCutchen said how do we replace Commissioner Petz?  The port director said we put an ad in paper for interested parties to who live within the port district to submit a resume for the port commission to review.  The commission has 90 days from when Commissioner Petz resigned on October 6^th to fill his position and serve out his remaining term until 2023.

Commissioner Reports  No Commission reports

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  B Osborne said the course is functional, people are playing it.

Hoodsport Marina, Dock & Waterfront Park: B Osborne said there was not a leak, someone opened the valve to the water pipe on the dock, he will put a lock on it.  Commissioner Brazil asked if the fire department drained down the pipe.  B Osborne said he didn’t think they charged the water line this year.  Commissioner Brazil said the fire chiefs have changed and will probably need to be reminded that they should charge the fire line in the spring and drain it down in the fall, they should do a pressure check in the spring, B. Osborne will you remind them that should put it on their annual calendar.  B. Osborne said yes, he would go ahead and open the valve to drain it down.  Commissioner Booth asked B. Osborne if the ladders have been installed on the dock, he said, not yet, it won’t take long to do it.

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are available for the publics use. Portable restrooms are serviced Monday, Wednesday, and Fridays. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed. J Morris said she was surprised that in the survey done by the chamber of commerce more people thought the restrooms were more important than the businesses.  Commissioner Brazil said, yes, the same results as 13 years ago, but no one wants to jump up to fund the drain field and maintain the restrooms.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop has been reviewed by the port’s attorney.  B Osborne is drawing a map to attach to the Facility Use Agreement as Exhibit ‘A’.  J Morris asked if she needed another Facility Use Agreement with the Dive shop to hold her Fjordin Crossin event.  The port director said the Facility Use Agreements are between Vendors and the Port of Hoodsport.  She suggested that J Morris speak to YSS Dive Shop as a courtesy to let them know when J Morris will have her annual event and the areas she plans to use.  A preliminary budget was reviewed showing year to date costs, the Auditors office requests the Final budget for 2021 be submitted by November 30^th.  The port of Hoodsport will review a Preliminary 2021 budget for approval on November 11^th at 9am.   The long-term management forest practice application submitted to DNR was approved for the first step in the Hoodsport Trail Park forest management plan. Interested parties have had the opportunity to comment and review the resources and agreed the proposal is sound. The second step which is to thin occasionally is submit with maps to DNR for review and approval.  Commissioner Brazil will need to sign the authorization allowing DNR to enter the property to review the proposal, inspect harvest operations and monitor compliance.

Governor Inslee extended the OPMA guideline to August 1,2020, Mason County opened the county up to Phase III which allows people to gather in groups of 50 or less, wear face masks, and social distance six feet away. Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting.

Budget:                       No financial statements to review    Old Business:        As discussed above        New Business:       None

Next Meeting:          November 11, 2020 to be held via internet in a ZOOM chatroom venue

Adjourn:                    Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:20 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:  Wednesday’s at 9am November 11^th, December 9^th, January 13^th 2020 Budget Hearing meeting November 11th

Commissioner Brazil                Commissioner Booth

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

October 7, 2020               Call to Order:   9:00am                                   Adjourned:  10:25am

Meeting Held at:              Via Zoom Conference Call    Roll Call:   Commissioner Brazil – Chair       Commissioner Booth

Staff Present:                    K. Wyatt, -Port Director      B  Osborne – Director of Maintenance      S Lindgren – Maintenance

Public:                                  Jan Morris – Hardware Distillery,            Lori Kincannon – Hoodsport resident

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as   written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes from September 16, 2020, Commissioner Booth seconded, unanimously approved.

Vouchers:  Commissioner Brazil made a motion to approve the Vouchers 1of1 October 7, 2020 for $7,278.47, Commissioner Booth seconded, unanimously approved.

Public Communication:   J. Morris wondered if the port commission thought she would be able to have the Fjordin Crossin event this June because she typically has everything lined up by now.  Last year we  coordinated with Mason Transit and had offsite parking at the school,  We have not done anything this year because of COVID-19 and I can’t wait until the last minute.  Commissioner Booth said the Governors proclamation says to follow protocol, we can only have gatherings of up to 50 people.  J Morris said, I think we would have a huge turnout because everyone will want to be outside.  Commissioner Brazil said we will support you if you have approval from governing authorities.

Commissioner Reports:  The Port director said we received an email late yesterday from Commissioner Petz, he said, ‘I hereby resign as a Commissioner for the Port of Hoodsport effective as of the date of this email”, the email was dated October 6, 2020.  The port director said we must appoint a new chairman of the board.  Commissioner Booth said I nominate Commissioner Brazil to be the new chairman, Commissioner Brazil said, I accept, the motion carried.  Commissioner Booth asked if Commissioner Petz indicated anything else, the port director said he has been talking about it for a couple of years, there may have been a health issue in the family, he has been a port Commissioner since 2009.  Commissioner Brazil asked when his term would be up, the port director said his term expires in 2023, we have 90 days to appoint someone to replace him. Commissioner Brazil said, he will certainly be missed.  J. Morris said, I am very sad, he did a lot of work for the port.  Are you going to have a function for him, I would like to have a celebration to thank him and will host it.  Commissioner Booth said, he is very cautious of COVID-19 and hardly leaves his house, you may want to call him to find out first.  Commissioner Brazil said he spent a couple of hours with B Grondin, the course warden at the Hoodsport Hills disc golf course.  The T pads that were created to launch the discs are perfect, wide in the rear and they narrow in the front.  There is new bark, rock and volunteers to help from people in the disc golf community.  Commissioner Booth asked if Commissioner Brazil played the course, he said no. Commissioner Booth said she attempted it but spent lots of time in the woods chasing her disc.  S. Lindgren said there are lots of people using the disc golf course.  Commissioner Brazil said he would like to get publicity for the disc golf course. L. Kincannon said she is in marketing and could definitely help out with issuing a press release to local radio stations and papers that would travel far and wide with online versions.  The port director said she will contact M Rothrock to find out if he can attend the next port meeting so talk about upcoming events and tournaments, he could create a press release.  S. Lindgren said Mason County Sheriff’s department are in the office now reviewing the ports surveillance footage to identify suspects that drove by in connection with a murder at FS Road 24.  Commissioner Booth asked B Osborne if the dock ladders have shown up yet.  B. Osborne said yes, they are in the office, they are heavy duty, we will install them on the first set of dock fingers closest to the shore.  Commissioner Brazil asked if YSS Divers were able to see ladders under the dock?  B. Osborne said yes the arms on the ladders are broken off, one of them is by the shed. Commissioner Brazil said how do you feel about putting a sign where the ladders will be installed so if someone falls in the water they will know where they are.  S. Lindgren said we could paint the rails red and paint signs on the mooring poles as to where they are located.  S. Lindgren said the mooring poles are rusting and have rust blisters that will have to be addressed now, there is a liquid that turns rust into metal which will save them.  Commissioner Booth said go ahead and look into the cost and how to apply it, find out how many gallons will cover the 14 mooring poles.  Commissioner Booth asked B Osborne to provide a budget for maintenance services for 2021.  The port director will forward last years spreadsheet to B. Osborne for a comparison.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  B Osborne said everything is going well, the 9 Tpads are finished and the course looks great.  Commissioner Brazil asked what is going on with the trail signs. B Osborne said we are waiting for the disc golf course to be complete, M Rothrock is in charge of that.

Hoodsport Marina, Dock & Waterfront Park: S Lindgren said someone is using the water pipe on the dock.  The port director said the water bill was higher than usual. S. Lindgren said someone removed the clamps to move the water line, the compression fitting gets pulled out and it leaks, he will glue it together.  Commissioner Brazil asked if there are meters on the water lines.  Commissioner Booth asked if we could put a pad lock on it so once the water is shut off they cant use it.  J. Morris said is has to be a leak, you need to fix the leak. S. Lindgren said the garbage will be picked up every other week starting in October for the winter months.

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. Portable restrooms with hand washing stations are available for the publics use provided by the Port and the Purvis’. Portable restrooms are serviced Monday, Wednesday, and Fridays and serviced additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed. J Morris said she was surprised that in the survey done by the chamber of commerce more people thought the restrooms were more important than the businesses.  Commissioner Brazil said, yes, the same results as 13 years ago, but no one wants to jump up to fund the drain field and restrooms.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

The Fall port newsletter was read and approved by the commission to be published on the port of hoodsport website and in the Lake Cushman newsletter.  A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop is being reviewed by the port’s attorney.  The application submitted to DNR was approved for the first step in the Hoodsport Trail Park forest management plan. The plan is to harvest trees identified to have root rot before they become hazardous and dangerous to the public.  J Morris asked if the port can take out trees that are diseased but still marketable.  The port director said yes, that is the plan to take them out while they are marketable and not to wait until they are considered hazardous danger trees.  The port acquired the Hoodsport Trail Park from the State of Washington in 2009 with a stipulation that all revenue created by the trail park would go back into the trail park.  Currently, bridges and trails require repair, revenue will go toward the cost to remove trees, repairs, maintaining the trail park and upgrading the disc golf park. The port commission will be reviewing and discussing a preliminary budget at the next regular port commission meeting.  The port director said it is hard to gauge whether there will be an increase in property taxes and the levy for the port district, in listening to some of the people in the community, some people’s property tax assessments have gone up and some of them have gone down.  Lori Kincannon said hers went up after her house was finished.

Governor Inslee extended the OPMA guideline to August 1,2020, Mason County opened the county up to Phase III which allows people to gather in groups of 50 or less, wear face masks, and social distance six feet away. Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting.

Budget:                  September Financial statement was reviewed         Old Business:        As discussed above             New Business:       None

Next Meeting:      October 21, 2020 to be held via internet in a ZOOM chatroom venue

Adjourn:                Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:25 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:    Wednesday’s at 9am   October 21, November 11th    &    Budget Hearing meeting  Novembr 11th

Commissioner Brazil                Commissioner Booth

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

September 16, 2020              Call to Order:   9:00am                 Adjourned:  11:45am   Meeting Held at:              Via Zoom Conference Call

Roll Call:             Commissioner Petz – Commission Chair                  Commissioner Brazil                  Commissioner Booth

 Staff Present:          K. Wyatt – Port Director           B Osborne – Director of Maintenance                S Lindgren – Maintenance

Public: Mike & Geri Purvis – Hood Canal Grocery   Jan Morris – Hardware Distillery   Heidi McCutchen – Mason Chamber of Commerce  Bill Grondin- Hoodsport Hills – CourseWarden

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes from August 26, 2020, Commissioner Booth seconded, unanimously approved.

Vouchers:  Commissioner Brazil made a motion to approve the Vouchers 1of1 September 2, 2020 for $7,663.27 & 2of2 September 16, 2020 for $204.33, Commissioner Booth seconded, unanimously approved.

Public Communication:   J. Morris said Heidi at the Chamber did a survey.  Heidi posted an online survey regarding the importance of the public restrooms in Hoodsport.  The survey had over 250 responses showing 82% of the people who took the survey thought it was extremely important to have public restrooms, 11% thought it was somewhat important. H. McCutchen asked the port director if she could be the Host of the Zoom meeting so that she could share the survey statistics from her computer.  M. Purvis said it mirrors the survey run 10-12 years ago. Commissioner Brazil said he did not see the survey. G. Purvis said it was shared on the Visitors Center page and Lake Cushman community group page.  M. Purvis said we think the restrooms need to be fixed, it’s the right thing to do. They use our parking lot, park every which way then maybe 10% of the people come into the store. There were comments from people who came to the public restrooms and then to shop, the restrooms don’t’ draw people but welcomes customers to the community.  Commissioner Booth said we all think the town needs public restrooms, the question is who will pay for the repair, water, electricity, supplies and maintenance.  Who will take it over?  M Purvis said its obvious, the people who funded it.  We need a group to help fund $10.K per year which is what I see is the deficit. I see that as the missing component, we should be able to find that income. How do we open it, we need to open it.  Commissioner Petz said we are still under COVID-19 and asked the port director what the state requirements are for opening the public restrooms.  The port director said with the current drain field situation, the restrooms were open Friday through Monday.  Cleaning personnel should wear protective gear and wipe down high touch surfaces routinely, possibly every hour. H McCutchen said there are COVID related funds available.  Commissioner Booth asked H. McCutchen, are you using COVID funds for the Visitors Center?  H. McCutchen said no, we are not eligible. Government entities could have funding.  M Purvis said why don’t we raise the taxes if people want the public restrooms. J Morris said, how much does it cost, it should be free. Commissioner Booth said even if we raise the tax levy, since we have a very small tax base, it will not be enough money, how does the port recoup $56,000.  The port director said the port of hoodsport’s annual tax-based budget is $97,500.00, the scenario to pump the septic tank as needed, supplies, maintenance, electricity, insurance and now water will cost upwards of $56,000. per year which comes to 57% of the ports budget.  To install a new drain field is approximately $75,000 and will deplete the port’s reserve by 65%. The port director said the port needs to have constant long term continuous monetary commitments to run the public restrooms.  H. McCutchen said doesn’t the lease say if the drain field needs to be repaired, the port has to fix it? Why is that a problem, if the community wants it and the people said they want it, just do it. Commissioner Brazil said we looked at all the ways to replace the drain field initially, there were no feasible alternative left, then we looked at the budget, it does not pencil out. Commissioner Petz said we have a balanced budget and we are going to have budget issues, looking at the latest calculations the idea of continuously pumping, we are looking at spending way too much money, the numbers put together by the port director for the pump out scenario is not sustainable.   Going back to the taxes, taking the highest levy may not work, it may raise the budget 1-2%, we have never taken advantage of the highest levy, we may take a harder look at the numbers.  If we can get the public restrooms operable, maybe someone can take it over.  M Purvis said if the port and the store put in a drain field at the same time we can each pay for it.  Commissioner Petz said we could use the approach of putting in drain field laterals in between the current drain field.  M Purvis said no you can’t because I would have to shut down my store.  If you want to use the original drain field, it would not allow me to have a reserve for myself, I am suggesting to sit down and find solutions. M Purvis said we would like to work on how you plan to move forward with the drain field.  There is a second spot above the drain field and the third spot is the county property.  Commissioner Petz said the county property is not feasible because the 4 homeowners were not in favor and one of them has a well head that was well under the county setback limit.  The upper ground is not going to work because when we walked it with B. Sund the septic designer, he said there wasn’t enough soil and it would be an expensive treatment.  M Purvis said B Sunds schedule and my schedule are conflicting.  Commissioner Petz said maybe we could use a different designer; I will talk to Alex at the County to see if he will extend the emergency repair permit. M Purvis said we need to walk the area to understand correctly how we do this; we need to weigh out if in fact the port can or wants to do this.  If it’s a forced issue, it won’t work so who is the entity that could take it over.  Commissioner Petz said it comes back to Commissioner Brazil and Commissioner Booth, how do you feel about working with M Purvis to get a drain field and to stay in the public restroom business.  Commissioner Brazil said, we can take the highest levy, but I am not in favor of running an all-out campaign to raising property taxes.  If it will deplete our budget or reserves, I am not in favor. Commissioner Booth said I am not opposed to taking the highest levy, but it is probably not enough for the port to maintain the public restrooms.  The port recently spent $10,000. on small dock repairs, we are looking at grants to repair the dock which will require a match. I don’t think it is wise as commissioners to deplete what little we have as reserves to replace the drain field.  I think the government has some responsibility, WSDOT, the County or Chamber should take it over.  M Purvis said I agree, travelers use it much more than customers.  We need a business group to help with the money, raise the money and cooperate to receive it and have a way to direct it just for the public restrooms.  We could call it “Friends of the Hoodsport public restroom group”. Commissioner Petz asked the port director how the port could receive monetary gifts, she said the port could receive monetary gifts as long as they were slated for and to be used for a specific purpose. H McCutchen said maybe the port could get a LID local improvement district.  Commissioner Brazil said that is a good idea, I will look in to how it works.  M Purvis said don’t open it until we find a resolve for the drain field that doesn’t hamper my business.  As far as money goes anything we can do or put in we can help finance it, only if we can get an agreement and get a plan.  Commissioner Brazil asked H. McCutchen if she could help with grants or if her organization can help contribute.  She said she checked with the assessor for the current rate the port can raise its levy to, she said she would be happy to walk the drain field property with M Petz and M Purvis and happy to help however she can.  J Morris asked if the drain field can be installed on both the Purvis property and the county property. M Purvis said he thought there was enough room above the existing drain field.  We need to resolve this drain field problem before we get to the point to increase taxes.  H McCutchen said I am signing off. At 11:08 am the screen went blank because H. McCutchen did not relinquish being the Host before she signed off.  The port director tried contacting her to no avail.  The port director finally created a new port meeting room at 11:30am and re invited the port commission back to the regular port commission meeting.

Commissioner Reports:  Commissioner Brazil said he walked the 9-hole disc golf course and it is very nice, he went across the street to the original disc golf course and could not find the basket to hole #1. When he spoke to B Grondin told him he was not in charge of the 18-hole disc golf course side, M. Rothrock is in charge.  Commissioner Brazil said the course is way overgrown and needs to be maintained.  The port director said she authorized concrete to be delivered at M. Rothrocks direction for the new pads on the 9-hole disc golf course side.  Commissioner Booth said Marine Floats will be completing the float repairs underneath the dock today.  Two ladders were ordered and will be delivered when they come to finish the job so there is not an extra trip charge. B. Osborne said he would install the ladders.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:

Hoodsport Marina, Dock & Waterfront Park: Waiting for the ladders to install on the dock.

Public Restrooms: Currently closed to the public for health and safety of the public and personnel due to the COVID-19 pandemic. Portable restrooms with hand washing stations are available for the publics use provided by the Port and the Purvis’. Portable restrooms are serviced Monday, Wednesday, and Fridays and pumped additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

Commissioners need to turn in their 3^rd ¼ per diem timesheets by the end of September.  A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop will be reviewed by the port’s attorney.  An application was submitted to DNR for the first step in approval submitted by Ben Carlsen, forester hired to manage the Hoodsport Trail park trees. The plan is to harvest trees identified to have root rot before they become hazardous and dangerous to the public.  Governor Inslee extended the OPMA guideline to August 1,2020, Mason County opened the county up to Phase III which allows people to gather in groups of 50 or less, wear face masks, and social distance six feet away. Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting.

Budget:                  August Financial statement was reviewed      Old Business:        As discussed above           New Business:       None

Next Meeting:          September 30, 2020 to be held via internet in a ZOOM chatroom venue

Adjourn:        Commissioner Petz made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 11:45 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:     Wednesday’s at 9am      September 30 October 14,28

 Commissioner Petz                  Commissioner Brazil                Commissioner Booth

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION     August 26, 2020

 Call to Order:   9:00am          Adjourned:  10:25am         Meeting Held at:              Via Zoom Conference Call

Roll Call:           Commissioner Petz – Commission Chair     Commissioner Brazil         Commissioner Booth

Staff Present:                    K. Wyatt, Port Operations Manager     B Osborne – Director of Maintenance   SLindgren – Maintenance – absent

Public:                                                  Jan Morris – Hardware Distillery

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes from August 12, 2020, Commissioner Booth seconded, unanimously approved.

Vouchers:  None to approve

Commissioner Reports:  Commissioner Booth wished Commissioner Brazil a Happy Birthday.  Commissioner Booth said a final bill has not yet been received from Marine Floats who did some repairs on the ports dock, she is still waiting for a scope of repairs on the floats which will be in Phase II of repairs, quoted at $4500.00.  The port was quoted $430.00 to replace two 3 step swim ladders to be attached the dock, the price does not include installation.  B. Osborne said he could install them with no problem.  Commissioner Booth said in submitting a grant application for the dock, the port will have to amend the ports 45 page ‘master plan’.  Commissioner Petz asked if the port was applying for a repair or replacement of the dock?  Commissioner Booth said we are applying for a repair; we do not have matching funds for a replacement. Commissioner Petz said the amendment could include the completed projects since the last amendment, such as the purchase and installation of the public restrooms for the community and now is in transition to off load it to the business community.  The port is in the beginning of its study on replacement of the existing dock and pier, as far as buying land for incubator businesses, the port looked at several properties which did not fit the criteria. Commissioner Booth said we are on a time sensitive timeline to have the amendment by next week.  Commissioner Petz said since you require an amendment to be done immediately to support your grant application, keep it simple and focus on the dock, just make the amendment to that section for now.  You should also address acquiring funds for a design and replacement of the dock by making it a three-part request. 1) Immediate repairs for the dock 2) Design of the replacement of the dock 3) a Grant to replace the dock.  Commissioner Petz motioned to make necessary amendments to the ‘master plan’ as discussed, Commissioner Brazil seconded, motion carried.

Public Communication: J Morris asked where the port is on the public restrooms.  Commissioner Petz said a budget scenario was done, it totaled out the cost for an approach to open the public restrooms without a new drain field and to pump the septic system, as necessary. With maintenance, supplies, electricity and pumping, the approach will cost $53,600. Commissioner Petz said the Purvis’ are generously paying for the water.   To pump the septic tank as necessary will cost $22,000.00 annually in which M. Purvis said he would pay for ½ of the cost to pump the system for one year only.  The second approach would be to close the public restrooms and rent portable restrooms for the public, which would cost $15,000.00 annually.  The third approach is to repair the septic drain field at a cost of $60-$75,000 from the port’s reserves depleting it by 64% then having an annual cost of to maintain and supply it at $35,660.00.  J Morris said the Mason County reports from last weekend said there was trash and feces along the side of the road going up to Staircase park.  The forest service did not replace outhouses at the park at Staircase, the forest service closed Staircase and trails to the public. Mt. Rose, Mt. Elinor and all trails are closed to the public. Commissioner Brazil said there was a drowning, a shooting, fights, drunk people, trash, traffic was backed up from Hwy 101 all the way up State Rt 119 to the party rock. Mason County Sheriffs could not even get to the party rock by the entrance to Staircase park when they were called. Currently, the park service closed Lake Cushman Rd. State Rt 119, Lake Cushman, Staircase park, Forest Service Road 24 until September 30^th. J. Morris said closing all the trails will affect all the businesses in town, business has been super good, we were jammed, when they closed the roads, we lost 1/3 of our business. Commissioner Booth asked J. Morris if the Chamber talked about putting more portable restrooms at the Visitors Center.  Jan said we talked about the public restrooms in Shelton and in Hoodsport and Heidi from the Mason Chamber wrote a letter on behalf of the community from the Chamber to the Port of Hoodsport, you should get it soon.  J. Morris said we have encountered conflicts between business owners due to the lack of public restrooms.   Commissioner Brazil asked if the Chamber supports the public restrooms in Shelton, J. Morris said the Chambers priority is to run their town, it supports the Visitors Center in Hoodsport with volunteers who provide material and are engaged in the community.  The businesses in Hoodsport could run the Visitors center, we could make our own Chamber if more people were more involved like me.  I don’t see any other businesses getting involved.  We may get more collaborative business owners in the future but for now, I don’t see it. The Chamber has not set rules of accessibility for the Visitors Center, they get money from the L Tax and whoever does the funding is the entity who set the hours for the use of the outhouses.  Commissioner Booth said the only public restroom option is another portable restroom for a short term.  J. Morris said long term portable restrooms are not ideal. Commissioner Petz said what gets used the most, the dock gets used somewhat, the people who benefit from the dock are fisherman, residents of Hoodsport don’t use the dock, people use the disc golf course and the public restroom gets used.  Commissioner Petz said the design window for a back up drain field expires in October. Is there any interest in taking a legal approach in taking measures to move forward?  J. Morris said just go in and start the work, show cause why you should not do it legally if you have the right to do it just go forward and do it. Commissioner Petz said the port has the authority to do the repair, identify where the reserve field is specified. My feeling is to take a step to challenge the drain field.  Commissioner Brazil said I don’t agree with challenging it, not to mention our budget does not support the cost of a drain field, maintenance, and supplies for the public restrooms.  No one else wants to take over the public restrooms or help.  We cannot maintain the current cost of maintenance and supplies.  J. Morris said are you against it? Are you against the public restrooms?  Commissioner Brazil said No, I agree the town needs a public restroom, I am saying the Port can no longer foot the bill.  If you look at our budget, it is not a good plan. J. Morris said other ports have public restrooms, what is your vision.  Commissioner Brazil said other ports have more money, Shelton has eight port districts, with lots of tax payers in their district and they have big budgets, we do not, we have a tiny budget of $97,940.00 and when we are lucky, we get other revenue to help.  J Morris said I am so frustrated about the public restrooms. No one wants to take it over, I talked to Sharon Trask to possibly get involved to help with pumping. L tax has some money, we could invite her to talk about methods for additional help for more sources.  Commissioner Brazil asked the director to gather competitive bids to find out if the cost of pumping the drain field is negotiable.  J. Morris said if we incorporate Hoodsport and make it a City, we can take the public restrooms off the ports table.  Commissioner Petz said let’s move on to disc golf.  Commissioner Brazil spoke to M Rothrock and B Grondin about T-pads at the disc golf course.  It looks like cement pads are the pads of choice, so the players don’t slip when they throw the disc.  Commissioner Brazil said the director emailed the Memorandum of Understanding to M. Rothrock for online electronic signatures of the new disc golf board members.  The director said she has not heard back from M. Rothrock and will follow up again.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  B. Osborne said other than the normal maintenance there is nothing more to report.  He will help B. Grondin get the forms made when they determine the size and the amount of concrete needed for the pads. He will check on the price of concrete.

Hoodsport Marina, Dock & Waterfront Park: B. Osborne said he is waiting for the ladders to install on the dock.  Commissioner Booth said the flower baskets, lawn and planters are looking terrific along the highway, it looks nice and well maintained.

Public Restrooms: Currently closed to the public for health and safety of the public and personnel due to the COVID-19 pandemic. Portable restrooms with hand washing stations are available for the publics use provided by the Port and the Purvis’. Portable restrooms are serviced Monday, Wednesday, and Fridays and pumped additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

All items have been discussed.  Governor Inslee extended the OPMA guideline to August 1,2020, Mason County opened the county up to Phase III which allows people to gather in groups of 50 or less, wear face masks, and social distance six feet away. Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting.

Budget:                  There were no financial statements to review        Old Business:        As discussed above        New Business:       None

Next Meeting:          September 9, 2020 to be held via internet in a ZOOM chatroom venue

Adjourn:        Commissioner Petz made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:25 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:    Wednesday’s at 9am     September 16,30 October 14,28

 Commissioner Petz                  Commissioner Brazil                Commissioner Booth

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING  OF THE PORT OF HOODSPORT COMMISSION  August 12, 2020

 Call to Order:   9:00am                                                   Adjourned:  11:05am

Meeting Held at:              Via Zoom Conference Call

Roll Call:         Commissioner Petz – Commission Chair           Commissioner Brazil               Commissioner Booth

Staff Present:          K. Wyatt – Executive Director   B. Osborne – Director of Maintenance      S.Lindgren – Maintenance – absent

Public:       Katherine Yackel – YSS Dive Shop                 Morgan Rothrock – Hoodsport Hills Disc Golf Course   Bill Grondin – Hoodsport Hills Disc Golf

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as  written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes from July 22, 2020, Commissioner Booth seconded, unanimously approved.

Vouchers:  The following Vouchers/Warrants were approved for payment: August 12, 2020 1of1 in the amount of $8,476.01

Public Communication:   The Port director introduced K Yackel as one of the owners of the new YSS Dive shop next to the waterfront park. We had a phone conversation regarding the YSS Dive shop entering into a Facility Use Agreement to use the ports waterfront park for staging and entering the canal with their dive students. The port discussed usage at the last port commission meeting and was in favor of the dive shop using the are if they were mindful of families and the public using picnic tables and the grass area.   YSS Dive shop agreed to enter a FUA with the Port and will list the Port as additionally insured on their liability insurance with coverage no less than $1,000,000. per occurrence.  The Facility Use agreement will be reviewed by the Ports insurance company and attorney as well as the Yackel’s attorney.  K. Yackel asked if the Port commission would be interested in the having the dive area around the dock be adopted as a Dive sight?  They are involved in ‘Project Aware’, an ocean conservation program whereby the Dive shop adopts a dive site and has conservation classes there.  The site is posted online and seen worldwide as an adopted and protected dive site.  Divers will be diving around the ports dock; all dive debris is reported and documented. 100 % of the funds from every dive certification for PADI and SIO goes toward conservation.  So far they have discovered 5 sunken boats under and around the port dock, there is also a car barge that sunk over 50 years ago at a depth of 60’ and there is a tire reef.  Students are taught how to look at dive wrecks, we have seen 3 giant octopus, wolf eels and sea whips at a depth of 60’, they are a type of coral that only grows in the Hood Canal.  The minimum age of students is 12 years old.  We are the only dive store in Washington state that can dive right outside its shop. Commissioner Brazil said the dive shop provides a great service and are a real asset to our town.  Commissioner Booth said she wanted them to be aware of concerns of safety for divers during fishing season between July and November.  There are boats moving extremely fast pulling nets, there are people crabbing off the dock as well.  She emphasized they need to be extremely careful as most people will not recognize divers under the water around the dock even with a dive flag in the water.  K. Yackel said she is a master instructor certified in safety, they emphasize safety and have a shore support person for extra safety. Commisisoner Petz asked what do we have to do to be adopted as a dive site?  K Yackel said she will have to register it online and asked if the commission had a specific name, they would like to call it, the commission all agreed the Port of Hoodsport Dive site would be a great name.  Commissioner Petz thanked K. Yackel and said what they are doing is remarkably interesting.  M. Rothrock was present to talk about expansion of the 9-hole disc golf course, the club wants to move forward with finishing the 9-hole disc golf course and have been struggling with the COVID-19 rules and regulations, they are discussing how to proceed with safety protocols.  The port director said COVID-19 signs are posted in several areas at the disc golf course as per statewide prevention guidelines and they can monitor themselves. Commissioner Brazil asked if the new board of trustees had their paperwork together yet and if they have discussed signing the Memorandum of Understanding between the Port of Hoodsport and the new board members of the Disc Golf Association.  M. Rothrock asked the port director to email the MOU, he could then create a format for online signatures that would work for everyone. M. Rothrock said they are ready to put in the pads which entails coordination of people, concrete forms and a concrete truck delivery. Commissioner Petz said get it scheduled before the weather window disappears.   M Rothrock said it will be in early September.

Commissioner Reports:  Commissioner Booth and the port director had a Zoom conference with Commissioner K. Shutty and K. Leaf from the Economic Development Council to talk about further funding to defray costs associated with the public restrooms as far as pumping septic tanks, maintaining and supplying them.   They also discussed how they might help with matching funds for a grant to replace the ports dock.  Commissioner Shutty suggested tapping into the Lodging tax however it is not guaranteed year to year.  Commissioner Booth said, in looking at the City of Shelton website on the L-Tax, it said the L-Tax decreased this year due to COVID-19, people are not staying in hotels and they have cut their staff by 50%. We missed the cut off date for next year’s RCO grants in the boating infrastructure category.  We need to discuss ports funds regarding having enough money to match a percentage of grant money.  One of the things the Port needs to do is update the ‘Master Plan’. The port director will email a copy of the ports ‘Master Plan’ to each commissioner for review and input.  The port director asked the commission to review the Public restroom budget scenarios which breaks down costs and percentage of the ports budget for each scenario 1) pump the septic tanks on an as needed basis as suggested in past meetings would cost 55% of the ports annual budget 2) rent portable restrooms in lieu of pumping would cost 15% of the ports annual budget 3) replacing the drain field, normal hours, pumping during high season would cost 65% of the ports reserve and 36% of the ports annual budget. Commissioner Petz said the Port’s budget cannot sustain the pumping scenario even if the constituents were polled with a survey on whether they wanted to continue with the public restrooms.  Without guaranteed consistent additional funding, the ports budget cant sustain the cost.  Commissioner Brazil said if the port provided portable restrooms it would only cost 15% of the ports budget.  Commissioner Petz said if we are getting out of the restroom business, we do not need to supply portable restrooms.  Commissioner Brazil said during shrimping and in the summer months, it may be beneficial to put a couple of portable restrooms on port property by the ports shed so people using the dock can use them.  Commissioner Booth said we need to figure out what dock repairs need to be done. Once we know, can the port afford a 25% match, still a qualifier is that no more than 10% of the match can come from Government sources and hopefully we have the 15% in our reserves.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  B. Osborne said other than the normal maintenance there is nothing more to report.  He will help B. Grondin get the forms made to pour concrete for the pads and find out the price on concrete.

Hoodsport Marina, Dock & Waterfront Park: B. Osborne said one flotation came out from under the middle slip on the dock.  Both ladders have been broken off the dock, if someone fell in the water, they would have a hard time climbing out.  Commissioner Brazil made a motion to purchase two aluminum ladders to be replaced, Commissioners Booth and Petz agreed, it was unanimous.  B. Osborne said he would check with Marine Floats for recommendations and get a price for the port administrator.

Public Restrooms: Currently closed to the public for health and safety of the public and personnel due to the COVID-19 pandemic. Portable restrooms with hand washing stations are available for the publics use provided by the Port and the Purvis’. The company who services the portable restrooms are cleaning them Monday, Wednesday, and Fridays. The director is calling with extra service to the portable restrooms when needed. The Port personnel are checking garbage and supplying additional toilet paper daily.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones and are monitoring the live stream surveillance cameras that oversee the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report    The port director spoke to the director of the Port of Shelton to find out about polling the public, she said it was awfully expensive to mail surveys and they opted to have two public meetings instead.  The port director said at this point with COVID-19, we could only send out a survey or an online survey to the port’s taxpayers.  The port director will call Mason county to obtain a list of taxpayers in the ports district.  The port director will send a Facility Use agreement to the port’s insurance company and attorney for review before obtaining signatures from YSS Dive shop.    The port is writing an adapting, evolving policy to meet evolving port policy requirements as per the Governors guidelines around ports and COVID-19.  Governor Inslee extended the OPMA guideline to August 1,2020, Mason County opened the county up to Phase III which allows people to gather in groups of 50 or less, wear face masks, and social distance six feet away. Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting.

Budget:                  The July financial statements were reviewed              Old Business:        As discussed above            New Business:       None

Next Meeting:          August 26, 2020 to be held via internet in a ZOOM chatroom venue

Adjourn:      Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 11:05 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:    Wednesday’s at 9am     August 26

 Commissioner Petz                  Commissioner Brazil                Commissioner Booth