The Port Of Hoodsport

MINUTES FROM THE REMOTE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION August 11, 2021

Call to Order:   9:00am                                                   Adjourned:  10:13am

Meeting Held at:              Via Zoom Conference Room  

Roll Call:  Commissioner Booth – Chairwoman, Commissioner Kincannon – 2^nd Chairwoman, Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Supervisor of Maintenance

Public comment:              None               

Approval of Agenda:  Commissioner Kincannon made a motion to approve the agenda as

written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Kincannon made a motion to approve the regular port commission minutes for July 14, 2021, Commissioner Booth seconded, unanimously approved.

Vouchers:  Commissioner Kincannon made a motion to approve the Vouchers for July 15, 2021, in the amount of $14.74 and July 31, 2021, in the amount of $14,995.83 which included the annual insurance premium of $5,757.00; Commissioner Booth seconded, unanimously approved.

Public Communication:   M. Purvis emailed the port with an update on the public restroom septic system saying he has a septic design but no permit yet.  He is having a land survey done to double check boundaries. K Boxleightner with the Shelton-Mason Journal said he was here to listen in. A Bowers with the Timberland Regional Library said she had nothing to add and is listening in.  J Morris said she was working on the Fjordin Crossin and trying to find dates in 2022 that would work best, the tides and Farmers Market events were conflicting. The Potlatch Brewery got their final from the liquor control board and building permit, but the contractors are not finished with the inside, they have a beer garden in the back with tents on the gravel.  She said the beer was very good. Commissioner Kincannon said her family was visiting and many of them went to the brewery and said the beer was absolutely great.

Commissioner Reports     Commissioner Booth asked the commission if there was anything to report, there was not.  Commissioner Booth asked the port director to send an email with a reminder to each commissioner to write about the port’s amenities for submission in the 2022 Mason County Visitors Guide.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the disc golf and Hoodsport trail parks are very busy.  S Lindgren walked through the trail park to look at the trail signs because people were confused with the current trail signs. He said they were a little confusing and invited the commission and the port director to walk the trails and loop with him to look at the signs and make decisions on what symbols should be on the signs for clarity.  Commissioner Booth and the director committed to meet with him to walk the trails in the park.  Commissioner Kincannon is looking in to a QR code or a GPS system that can be linked to a trail map showing where you are on the trail.  She will talk to the port’s IT person to see what software programs could be used.  The director said the printed maps need to be updated but will order more for handouts at the Visitors center and trail park.

Hoodsport Marina, Dock & Waterfront Park:  S Lindgren purchased paint to freshen lines and painted areas in the port’s parking lot. 

Public Restrooms: The Public restrooms were surplus’d to the Purvis’ on April 14^, 2021 after a public hearing was held.  The Purvis’ will be replacing the drain field and repair the septic system in accordance with the Mason County Environmental health specifications to re-open the restrooms to the public as soon as possible.   Until then, the Port of Hoodsport and the Purvis’ continue to provide Sani cans with washing stations for the publics use.

Port parking/Office building/Maintenance shed: S. Lindgren has a Security App on his phone to monitor live stream surveillance cameras overlooking the public restrooms, office building, ports shed, parking lot, waterfront park and marina dock.

Port Directors Report

The port director said she and the port’s accountant, Wittenberg CPA have complied with the state auditor to provide information as requested during the biennial assessment audit for the years 2018-2019.  The director said the port just received an Exit letter stating the audit was complete and the audit results would be posted on the WA state auditor’s website.  The exit letter stated that based on the procedures performed, nothing came to their attention in the areas they reviewed causing them to believe the Port was in compliance with applicable state laws, regulations and its own policies and had no significant weaknesses in controls over the safeguarding of public resources. They added their appreciation for the prompt assistance with audit requests.  The port director asked if the commission and maintenance supervisor would review the parking and trail signs before placing the order.  The port director, Commissioner Booth and S Lindgren committed to meet in the port parking area across from the waterfront park.  The port director contacted Laura at the WA Fish & Wildlife Habitat Program office, explained there were stumps on the public beach that were anchored for erosion control.  They were there for as long as anyone could remember, then one day the maintenance supervisor noticed the cable that anchored them was cut and removed causing some of them to float away in a high tide.  Laura said, ‘do you think it is still necessary to have the stumps for erosion control? Soft shore armory is better than cement blocks, but you will need a permit from us and the county to replace them.  In my opinion, it is okay if they float away, I have no concerns, it is okay for inland soil to go into the water.  You can check with WSDOT to see if it worries them since the highway is close by and ask them if they want to fix it.”  The director asked if Laura knew who the point of contact was to talk about a break water floating log boom that could protect the port’s 6 slip boat dock in inclement weather. She suggested Samantha with the Army Corp of Engineers.  The director called Samantha, she said the Corp. could permit the breakwater if the port hired a contractor to do the work, she said the contractor would know how to apply for necessary permits.  Samantha said she is willing to attend the next port meeting to explain the procedure and answer the port commissions questions.  The port director went over the port’s insurance binder with the commission and noted the ports insurance premium increased by $1000.00 for 9-2021 through 8-2022.  The port director attended a webinar on EV Charging stations, the electric vehicles being built by car manufacturers and the need for EV Charging stations on Highways in Washington, it was directed at Port’s in the state of Washington. It was hosted by the project development manager at WSDOT and WA State University’s Green Transportation & Energy program director.  They wanted Port’s to partner with the private sector to find locations where EV charging stations could be placed to electrify the highways.  They offered limited grant money and suggested the federal government would be providing grants to help agencies and the private sector to install EV charging stations.  The level 1 EV charging station cost up to $100,000. providing a full battery charge in a short amount of time, the level 2 EV charging station costs $10,000. It provides a partial charge.  WSDOT and WSU representatives said they would be willing to do a presentation for Port commissions and the private sector.  The director asked if anyone was interested in a presentation, Commissioner Booth said yes, lets invite them to give us a presentation.  In an email, M Purvis said he is interested in partnering with the port if WSDOT or Federal EV Charging station grant money becomes available.  J Morris with the Hardware Distillery said she would be interested in partnering with the Port on the EV charging station as well. 

‘

Budget:               July financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above Next Meeting:                   September 15^th

Adjourn:          Commissioner Booth made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, it was unanimously approved, meeting adjourned at 10:13 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am   September 15^th, October 13^th, November 10^th, December 15^th        

Commissioner Brazil                Commissioner Booth          Commissioner Kincannon

MINUTES FROM THE REMOTE VIRTUAL REGULAR PORT COMMISSION MEETINGOF THE PORT OF HOODSPORT COMMISSION

July 14, 2021 Call to Order:   9:00am                                                   Adjourned:  10:25am

Meeting Held at:              Via Zoom Conference Room  

Roll Call:    Commissioner Booth – Chairwoman, Commissioner Kincannon – 2^nd Chairwoman, Commissioner Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Supervisor of Maintenance

Public:                                     Geri Purvis – Hood Canal Grocery, Annie Bowers – Timberland Regional Library

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Kincannon seconded; unanimously approved.

Minutes: Commissioner Kincannon made a motion to approve the regular port commission minutes for June 15, 2021, Commissioner Brazil seconded, unanimously approved.

Vouchers:  Commissioner Kincannon made a motion to approve the Voucher for June 28, 2021, in the amount of $8,756.39 and Q2 Commission Payroll in the amount of $1,389.61; Commissioner Booth seconded, unanimously approved.

Public Communication:   G. Purvis wanted to update the port commission on the progress of repair for the septic system at the public restrooms.  We approved a bid from a guy who looked at the septic system and we are on his schedule.  In the meantime, we along with the Port added additional Sani cans with extra cleaning service over the 4^th of July weekend, it went well, we had no complaints.   A Bowers said the summer story book has been installed at the Hoodsport Trail Park, itt is called ‘And then came Summer’.  As I was installing the pages on the signs, a family walked up and were thrilled to be the first family to read the story.  Commissioner Brazil said that is great, our second story at the trail park.  A Bowers asked if they could install stories all year round.  S. Lindgren said in inclement weather we close the park due to hazardous trees and branches falling in high winds.  A Bowers said they plan to install a fall story and will check with S Lindgren to see if it is safe to put up a Winter story.  I am happy to report that all of the signs were intact and none of them were stolen.

Commissioner Reports     Commissioner Brazil said he was approached by a member of the Lake Cushman homeowner’s association, she wanted to know if the port would be putting up more trail park signs because when trying to follow the trail, it was real confusing.  Commissioner Brazil said, maybe we could have basic signs pointing to the upper trail, the lower trail and parking lot.  S Lindgren said all the trail signs are basic, some of them may have been knocked down, some of the loops go to the old disc golf pads.  Commissioner Kincannon said according to Facebook comments, everyone loves the trail, they also said it would be great to have better signage.  Maybe we can place more signs to help people find their way through the loops with color coded signs to show which trail they are on.  I will be up there next week with family and will test the trail.  Commissioner Booth said Heidi has a good idea to create a GPS trail map accessible by phone. Commissioner Kincannon said, I will head up the internet mapping to get that going.  Commissioner Booth said she looked at the Mason County Visitors Guide and noticed no mention of the Port of Hoodsport or any of its amenities such as the Hoodsport trail park, disc golf park, story book trail, boat moorage, public beach, or the waterfront park.  Heidi said the Journal does it, I don’t manage it.  K Boxleitner said each journalist is assigned a different section; I was assigned to mini profiles on small towns.  The disc golf course could have an article in the golf section.  Justin Johnson is the editor for the Mason County Journal, its best to reach him via email.  Commissioner Booth asked K Boxleitner if we were to put together more information on the port’s amenities could it be published in next year’s guide?  He said yes you need to contact Justin.  Commissioner Booth asked each commissioner to write a blurb about the amenities so we could have copy ready for the 2022 Mason County Visitors Guide.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the disc golf park and waterfront parks are very busy.  The trash cans are full all the time.  MWJ Services will be monitoring the trail park and keeping trails trimmed back and parking lots clean at both the Hoodsport Trail Park, Gazebo parking and Disc Golf parking areas.

Hoodsport Marina, Dock & Waterfront Park – S Lindgren said the 4^th of July was the same as every year, no one reads the ‘No Fireworks’ signs, they use personal fireworks on the beach and at the waterfront picnic area.  The picnic area was packed, garbage cans were full and there was garbage all over the beach.  The sprinklers came on at their usual time at 9:30 and people scattered. Commissioner Booth said let’s adjust the sprinklers to come on at 11pm next year.  G. Purvis said there was not a single open parking spot in my parking lot, it was packed for 3-4 hours, but it was the most mellow 4^th of July we have had.  S Lindgren said the Port’s chainsaw was stolen out of the back of his truck while he was mowing the lawn.  People are always casing the cars; I ran the surveillance video back and saw the guy but could not get a clear view of his license plate number.  I was online looking for a new chain saw, looking at a gas-powered Stihl’s, the nearest dealer and repair shop is in Olympia and everything I research suggests they are pushing hard to use battery powered equipment instead of gas.  How does the commission feel about that? Commissioner Booth said it may be a sign to get away from gas powered tools, everything is going to battery powered, S Lindgren said, if we are going that way, we will need new tools with interchangeable batteries and a battery docking station with extra batteries.  We will need a chain saw, hedge trimmer, lawn mower, leaf blower and power washer.  Commissioner Booth said I make a motion to move away from the gas-powered maintenance tools and purchase battery powered tools with extra interchangeable batteries, Commissioner Brazil said I second that motion, Commissioner Kincannon said I agree, it’s a great idea, the motion unanimous carried. S Lindgren said I noticed the power line was laying across the beach and called PUD#1, they came right away to take care of it.  S Lindgren said the dock is taking a beating from the wind and waves, the SW moorage finger squeaks, the rollers bang up against the piling and makes a horrible noise.  When the dock repair crew fixed it, they put plywood on it and the screws need to be replaced.  Commissioner Booth said when she spoke to the dock repair company, they said one option was to remove that finger, but she is not a fan.  Commissioner Kincannon said I don’t like that idea to take away from the community.  S Lindgren said there is no wave break so that corner takes a beating.  I can patch it, but it is not a long-term solution.  Even if the dock was replaced, we would still face that problem.  We need a breakwater. Commissioner Booth asked the director to investigate a breakwater.  Commissioner Brazil said the Corp of Engineers may have something to say about it.  Commissioner Kincannon said I will help with the investigative work and report back.  S Lindgren said there are stumps on the beach anchored by guidelines on eyelets.  Every single one of the cables are gone, two of the stumps floated away.  I am sure they were put there for a reason to stop erosion. I retied them back when I realized the cables were cut.  Commissioner Booth asked if the director would find out who to talk to about who put them there, if they are significant, and what to do at this point.  S Lindgren said the paint for the ADA parking and fire hydrant at very faded.  Commissioner Booth said go ahead and paint it.  S Lindgren said the snowplow in the winter scraped out the ADA cones.  S. Lindgren said we hired a new assistant maintenance contractor, MWJ Services, he will be working on the Hoodsport Trail Park and breaking in on garbage detail.

Public Restrooms: The Public restrooms were surplus’d to the Purvis’ on April 14^th after a public hearing was held.  The Purvis’ will be replacing the drain field and repair the septic system in accordance with the Mason County Environmental health specifications to re-open the restrooms to the public as soon as possible.   Until then, the Port of Hoodsport and the Purvis’ are continuing to provide Sani cans with washing stations for the publics use.

Port parking/Office building/Maintenance shed: S. Lindgren has Security App’s on his phone to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

The port director received an email from the YSS Dive Shop regarding a dead seal pup they spotted on the beach, YSS called NOAA who came out and picked it up.  The port commission approved a standard notice to be printed and placed on vehicles violating the 2-hour parking time limit in port parking spaces.  The notice will be to convey a friendly message for those who monopolize valuable parking spaces asking them to kindly allow other people a turn to park so everyone can enjoy the recreational amenities and visit local businesses in downtown Hoodsport. The director consulted with the Ports legal counsel regarding 2-hour parking signage for port parking spaces and specific verbiage to use on the parking notices.  A suggested verbiage was forwarded to the port commission for review and approval.  The Port commission inquired about remote meetings in the last regular port commission meeting.  The Port director reminded the port commission they were still under the Governors emergency proclamation which allows the Port agency to continue with remote meetings at this time if there is an option created for the public in which they can attend a public meeting remotely, read the agenda and hear the meeting.  The director also said if the port commission desired, they could continue with remote board meetings if the criterion to the public is met and they make a motion to adopt that policy.  It is probable the Governor will come up with alternative choices in conducting public meetings. Commissioner Brazil made a motion to adopt continuing to have remote board meetings because the office space conference table and are very small and he feels Zoom meetings facilitate a broader community and public participation.  Commissioner Kincannon seconded the motion, the motion carried.  The port director entered into an agreement to share information electronically with the State Auditor and expects the special biannual assessment audit to start at any time.  The port director along with the port’s accountant will likely be providing information to the auditor over the next month in response to their audit requirements.

Budget:               June financial statements were reviewed

Old Business:  As discussed above        New Business:       None Next Meeting:                   August 11^th

Adjourn:          Commissioner Booth made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, it was unanimously approved, meeting adjourned at 10:25 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am    August 11^th, September 15^th 2021        

Commissioner Brazil                Commissioner Booth          Commissioner Kincannon

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING

                       OF THE PORT OF HOODSPORT COMMISSION                  

May 18, 2021

Call to Order:   9:00am                                                   Adjourned:  9:56am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                             Commissioner Booth – Chairwoman

                                                Commissioner Kincannon – 2^nd Chairwoman

                                                Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Executive Director

                                                B. Osborne – Supervisor of Maintenance

                                                S. Lindgren – Maintenance

Public:                                    no public comment

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Kincannon seconded; unanimously approved.

Minutes: Commissioner Kincannon made a motion to approve the regular port commission minutes for April 14, 2021 and the Public Hearing Minutes to Surplus the Public Restrooms for April 14, 2021 Commissioner Brazil seconded, unanimously approved.

Vouchers:  Commissioner Brazil made a motion to approve the Voucher for April 30, 2021, in the amount of $11,462.84 Commissioner Kincannon seconded, unanimously approved.

Public Communication:   Kirk Boxleitner, a reporter from the Shelton-Mason County Journal was in attendance to listen to the port commission meeting without comment.

Commissioner Reports     Commissioner Brazil said the parking lot at the disc golf course looks much better, it looks nice and clean. B Osborne said S Lindgren took care of the flooded parking area by raking out the rock.  J Goodpastor will be grading it down to the base, removing the bark and putting down gravel from their pit before they close it, he has had a family emergency and will possibly make arrangements in June.  Commissioner Kincannon said she started looking at grants for the dock repair and will have more to report at the next meeting.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  B. Osborne spoke to B Grondin, the Hoodsport Hills disc golf warden, he said the Shelton Disc Golf Club elected new officers.  They want to schedule a few disc golf events in conjunction with the Shelton disc golf events, they will also be making maps and signs for the course.  Commissioner Booth asked B Osborne if he could get the new officers contact information.  He said M Rothrock was elected as one of the officers and he is supposed to contact the port.

Hoodsport Marina, Dock & Waterfront Park  – B. Osborne said the hanging flower baskets are up on the hangers and the stationary planters are full of flowers and it looks good along the waterfront park driving into Hoodsport.  S Lindgren met with Doug Rogers with Washington Department of Fish and Wildlife who came to Ingvold Gronvald public beach to do a grid count of oysters and clams on the port’s public beach. S. Lindgren reserved parking spaces for the crew from the Department of Fish and Wildlife It took them a few days to finish their project. Ian Tracy from Mason County Public health who oversees recreational shellfish safety removed the originals signs they posted prohibiting shellfish harvesting and will be replacing them with new shellfish signs that say shellfish can be harvested from May 1 – September 30^th on the public beach with a license however they must cook the shellfish to avoid certain bacteria.  S. Lindgren said there were a couple of boats over 50 feet long that were tied to the end dock, and they were rafting.  He said rafting in windy weather could tear the end dock right off the marina.   Commissioner Booth asked if S. Lindgren knew what type of boats the dock cleats were rated for.  S Lindgren said the cleats are small so people will need smaller lines for boats that are 35’ and under.  The outer edge could host a 60’ boat as long as they watch the wind and weather, they are currently using the boll works to tie their lines up to.  It can handle one boat.  If the boat cuts loose, the boat owners will have to watch for the shallows to the North of the public beach.  S. Lindgren said they need to repair the power washer and weed eater head.  B Osborne was using his own chain saw so when he leaves the Port should purchase a chain saw.   B. Osborne asked NW Tree Service to remove two hazard trees that were a threat to a residential house close to the disc golf park.  Ron Satterfield, Chief of the Hoodsport Fire Department charged the fire line and discovered a valve needed to be replaced on the water line. They ran pressure up from 150 psi to 190 psi and found no leaks, the valves were gummed up and do not close well, the valve at the top if the ramp was impossible to open or close under pressure.  He recommended all 3 valves be cleaned and serviced.  S. Lindgren said he could repair the valve. ‘No Fireworks’ signs will be posted on port property prior to the 4^th of July weekend.

Public Restrooms: The Public restrooms were surplus’d to the Purvis’ on April 14^th during a public hearing.   B Osborne removed the ports locks on the service disconnect panel and notified the Purvis’, he also gave all the keys for the public restrooms to the Purvis’.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

The director and the Port of Hoodsport’s CPA is working on information for the Schedule 22 Audit which is due on May 30^th. The Port director received an email from Ron Satterfield regarding the fire line test at the marina dock.   The port director was called by S. Haskins to inquire about using the waterfront park to host a farmers’ market, she has since received approval from Columbia bank to use their parking area for vendors and permission from the church to use their parking area for the public.  The first farmers market will be the first Saturday in June. 

Budget:               April financial statements were reviewed

Old Business:  As discussed above        New Business:       None

Next Meeting:                   June 15^th (due to shrimping ) July 14^th,

Adjourn:          Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Kincannon seconded, it was unanimously approved, meeting adjourned at 9:56 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

9am Tuesday June15, 2021                 

Commissioner Brazil     Commissioner Booth     Commissioner Kincannon

MINUTES FROM THE PUBLIC HEARING TO HEAR PUBLIC TESTIMONY TO CONSIDER THE SURPLUS OF THE PUBLIC RESTROOMS

OF THE PORT OF HOODSPORT COMMISSION

April 14, 2021

Call to Order: 9:00am                                                  Adjourned: 9:20 am

Roll Call:      Commissioner Booth – Commission Chair

Commissioner Kincannon – Commission 2^nd Chair

Commissioner Brazil – Trustee

Staff Present:                                   K Wyatt, Executive Director

                                                            B Osborne, Port Maintenance

                                                            S Lindgren, Port Maintenance

Public:                  Heidi McCutchen – Mason County Chamber of Commerce

A Public Hearing was held to consider testimony before adopting Resolution 2021-1 to surplus the public restrooms to Purvis LLC. 

Prior to taking public testimony, the Commission chair asked the executive director to give background and summarize the events since the 2007 survey, the 2013 inception of the public restroom facility, then 2018 to the present port’s dilemma, exploratory options, budget accountability and recognition of the Purvis’ generous proposed solution.

The Port of Hoodsport’s legal counsel summarized the drafted resolution breaking down the steps to take to surplus the public restrooms.  See attached Resolution 2021-1

The commission chair opened the meeting to accept public testimony for the purpose of testimony to become public record.

H. McCutchen, director of the Mason County Chamber of Commerce gave testimony by reading a written statement. See attached letter of testimony. 

The commission chair thanked H. McCutchen for taking her time to present public testimony.  Not hearing any further public testimony, the commission chair closed the public hearing to have further discussion to adopt the resolution.

Commissioner Booth said the request within the Purvis’ proposal to have the Port of Hoodsport partner with the Purvis’ by agreement to a non-binding $835.00 per month to help with costs to accommodate the public and people drawn to Hoodsport by way of the marina and other port recreational properties and to supply one additional portable restroom is within the 2021 port budget.  With public discussion regarding the growing number of people visiting Hoodsport, impacting the local business community and the publics desire to make Hoodsport and the surrounding area a destination, I feel the Port commission fully understands the ever-increasing need for a public restroom in the Hoodsport community.  The Port commission realizes the Purvis’ generous project proposal is the solution for the desired outcome by all.  I fully support the Purvis’ project proposal.  Commissioner Kincannon, what are your thoughts.  Commissioner Kincannon said after careful consideration, multiple grant options to identify sources of funding, with very little reserves to match funds, to identify a suitable septic drain field location, the cost to install and repair another drain field, after analyzing the budget and ports reserves, the costs involved with building an additional drain field, pumping, supplying and maintaining the public restrooms is no longer monetarily feasible and not an option with the ports limited budget. The proposed solution by the Purvis’ is really the only option for Hoodsport to continue to have a public restroom.

Commissioner Booth asked Commissioner Brazil, what are your thoughts.  Commissioner Brazil said we all agree that the one thing everyone wants, and the town needs is the public restrooms.  The ports revenue and budget does not support its existence, we spent a lot of time researching the options for drain field property and the money it takes to support the required repair and ongoing costs.  The port explored options for two and a half years looking for the best solutions to rebuild a drain field and did its best to look at all feasible options.  We thank the Purvis’ for their generous project proposal to rebuild the drain field at their own cost, and to supply and maintain the public restrooms, as they really are the only solution.  I feel good about this.  Commissioner Booth said I do too and have full faith this is the solution to keep public restrooms in Hoodsport.

Commissioner Booth said I move to recognize the Purvis’ project proposal titled, “Save our Restrooms”, I move to take the necessary steps to respond to the project proposal by adopting the Resolution 2021-1 which outlines the steps the port will take to surplus the public restroom facility.  It includes a bill of sale for the public restroom facility, septic system and drain field to be surplus’d to the Purvis’ at no cost, to terminate the ground lease, terminate the easement and enter into a non-binding access and use agreement. I direct the ports executive director to provide the Purvis’ with the documents to do so and to authorize the ports executive director to sign the paperwork.

Commissioner Kincannon said I agree, I direct the ports executive director to obtain necessary signatures on the Surplus resolution, ground lease termination, recorded easement termination and to declare a surplus of the public restroom facility, septic system and drain field at no cost or consideration since there is no market for the facility and the cost of demolition is greater than the value, and to convey the public restroom facility to the Purvis’.

Commissioner Brazil said I agree to statements made by both commissioners Booth and Kincannon, I direct the ports executive director to itemize and list the property to be sold with a written certification and to adopt the surplus Resolution which itemizes the points discussed.

Commissioner Booth made a motion to adopt Resolution 2021-1, Commissioner Brazil seconded the motion, all in favor say aye, Commissioners Kincannon and Brazil were both in favor, Commissioner Booth stated the motion was carried.

Commissioner Booth moved to adjourn the public hearing meeting, Commissioner Brazil seconded the motion, Commissioner Kincannon moved to adjourn

The public hearing was adjourned at 9:20am

Commissioner Booth said we will now move into the scheduled regular port commission meeting and move back to the regular agenda.

Commissioner Booth    Commissioner Kincannon    Commissioner Brazil

PORT OF HOODSPORT COMMISSION

Resolution 2021-01

A Resolution of the Port Commission of the Port of Hoodsport Declaring Certain Personal Property and Equipment Surplus and Authorizing the Sale and Disposal of Such Property

WHEREAS, the Port of Hoodsport owns certain personal property and equipment as part and parcel of a restroom building in the attached the attached Exhibit “A”; and

WHEREAS, the Port’s personal property is not located on real property owned by the Port and is subject to a Ground Lease Agreement and Easement Agreement with Purvis Investment Properties LLC; and

WHEREAS, said personal property is no longer needed for its intended purpose, or other purposes of the Port; and

WHEREAS, it is the Port’s intention to terminate the Ground Lease and Easement Agreement; and

WHEREAS, the Port has determined that the cost of the removal and disposal of such personal property and the repair of the leased property site to its original state far exceeds the estimated fair market value of such personal property and equipment; and

WHEREAS, the continued use and operation of the restrooms will require significant capital expenditures in repairing, modifying and/or replacing the associated drain fields with the restroom; and

WHEREAS, the cost to for the upkeep, maintenance and supplies for this personal property and equipment is prohibitive and no longer a budgetary priority for the Port’s limited funds; and

WHEREAS, the Port of Hoodsport staff have documented the costs associated with the lack of a market or interest in a used public restroom and further documented for the Board of Commissioners the costs associated with the removal and disposal of the restroom; and   

WHEREAS, the Port has determined that the restroom has no value and may be disposed of without consideration; and

WHEREAS, it is in the best interest of the Port of Hoodsport and the citizens of the District to divest itself of this personal property and equipment; and

WHEREAS, public notice was given, and a public hearing was held by the Port Commission; and

WHEREAS, the Port of Hoodsport desires to surplus said property and dispose of it pursuant to the Revised Code of Washington 53.08; and

WHEREAS, the Purvis Investment Properties LLC desires to accept the restrooms without cost or consideration, and “as- is- where- is”, and without express or implied warranty whatsoever, 

NOW, THEREFORE BE IT RESOLVED, by the Port of Hoodsport Commission as follows:

1.  The Port of Hoodsport Commission finds and declares that the personal property and equipment described herein as surplus to the needs of the Port, no longer needed for Port purposes and it is in the best interest of the Port that they be disposed of and provided at no cost or consideration to Purvis Investment Properties LLC.

• The Port’s Executive Director is hereby authorized to act on behalf of the Port to execute and deliver any and all necessary documents, instruments, and certificates, and take any and all action as may be necessary, appropriate, or required to carry out the terms and provisions of this resolution.

ADOPTED by the Port of Hoodsport Commission, at its meeting thereof held this __14th_ day of ___April_, 2021.

PORT OF HOODSPORT BOARD OF COMMISSIONERS

________________________________

Karen Booth, Commissioner

_________________________________

Lori Kincannon, Commissioner

_________________________________

Terry Brazil, Commissioner

EXHIBIT A TO RESOLUTION

FOR SURPLUS OF

PERSONAL PROPERTY

Ownership comprised of approximately a 400 square foot building, more or less, all improvements, structure, of a restroom facility and supplies

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING

                       OF THE PORT OF HOODSPORT COMMISSION                  

March 10, 2021

Call to Order:   9:00am                                                   Adjourned:  10:17am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                             Commissioner Booth – Chairwoman

                                                Commissioner Kincannon – 2^nd Chairwoman

                                                Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Executive Director

                                                B. Osborne – Supervisor of Maintenance

                                                S. Lindgren – Maintenance

Public:                                    Mike & Geri Purvis – Hood Canal Grocery

                                                    Heidi McCutchen – Mason County Chamber

                                                    Annie Bowers – Timberland Regional Library

                                                     Skip Houser – Port Legal Council

Approval of Agenda:  Commissioner Booth made a motion to approve the agenda as written; Commissioner Kincannon seconded; unanimously approved.

Minutes: Commissioner Booth made a motion to approve the regular port commission minutes for February 10, 2021, Commissioner Kincannon seconded, unanimously approved.

Vouchers:  Commissioner Booth made a motion to approve the Voucher for February 26, 2021 in the amount of $5,938.59 Commissioner Brazil seconded, unanimously approved.

Public Communication:   The port director introduced the Port of Hoodsport’s legal counsel Skip Houser.  Mr. Houser is here to walk us through the process on what is required to surplus the public restrooms to the Purvis’.  S Houser prepared draft documents for the Purvis’ to review and expressed that the Port would consider any language they prefer.  M Purvis said, you covered it very nicely, we have a pretty good plan to put it all together.  We have set aside money for the drain field and have a plan with all the pieces arranged just waiting for the go ahead.  We will make it work within the timeline.  S Houser said we will get it all in order, then go through the process correctly to make sure it meets all regulatory and governmental guidelines.  M. Purvis said we have done a lot of research, we have a designer working on the drain field design, we pumped out the septic tank and analyzed that it will be working perfectly. We have talked to the County to cue them in that we would like to have it up and running by July 4^th.  S Houser said you are welcome to reach out to myself or the port director, we will work together.  M Purvis said I think we are on target; the town needs a restroom; we have the solution and several ideas to include people in town into the plan or else we will do it all by ourselves to get it going.  S Houser said the Olympia Farmers market sold pavers and bricks to raise funds.  They called it ‘friends of the market’ and generated money to support the market.  M Purvis said we think tourists may like that idea and get involved in that way. We will advertise and form a business association so all of the businesses can be aware and involved in what’s going on.  Commissioner Booth asked A Bowers if she could report on the progress of the story book trail at the Hoodsport Trail Park. A Bowers said the signs for the story trail are put together and we are ready to start the installation process, pages are double laminated, connected and held to the sign.  The creative services department has created flyers, I will coordinate with the port director to get some to the port.  Commissioner Booth asked if we are still doing the press release? A Bowers said she was waiting until the installation was finished.  Commissioner Kincannon said she could help put brochures at the Visitors center. M Purvis said when it is installed, I would like to take my grand daughters to see it.  A Bowers asked if someone from the port could accompany her to install the signs, I think we need a rubber mallet.  S Lindgren said he would be happy to help, Commissioner Brazil said he would like to be there during the installation. A Bowers said once the frames are in the ground it will be easy to replace the story books.  Commissioner Booth said we look forward to reading these books, we appreciate you, Annie!

Commissioner Reports     Commissioner Booth said she would like to address B Osbornes requests for an hourly rate increase and to make it retroactive.  The port is on a very limited budget, we would have to evaluate and break down the budget in each maintenance category to determine whether the hourly increase request is a possibility.  She asked the port director to compile a breakdown of supplies and maintenance in each of the port’s categories requiring maintenance, so the port commission knows how much is budgeted to spend each month within particular areas.  Commissioner Brazil said we appreciate you B. Osborne, you do a comprehensive job.  Commissioner Brazil said we had an incident with campers at the disc golf course parking lot with an RV and three cars backed into the disc golf course parking area.  I talked to them and told them they couldn’t stay there, they said they were looking for a place to live, I suggested they check with Dow Creek Campground, they said they stayed there four weeks then they moved into the disc golf parking lot.  They were squatters.  I told them; sorry you cannot camp here.  B Osborne, S. Lindgren and the port director all got involved.  B Osborne approached the lady and said they couldn’t camp there, and they put a sign in the window saying they would move, he called the Sheriff. S Lindgren showed up and said the same thing, he waited until they left.  B Osborne called the police back to let them know they left.  Commissioner Brazil said the police have their hands tied on squatters with the current COVID rules, glad it was taken care of it, so it is not an inviting spot for people to stay.  B Osborne said someone brought in large trucks that caused damage to the disc golf parking lot and with the past few storms it made some huge mud puddles. With regrading and gravel to redress the parking area it will be back to new.  Commissioner Brazil said at the last meeting we made a motion to put in a French drain.  B Osborne said it will require a contractor and engineer.  Commissioner Booth asked if there were theft of logs. B Osborne said yes someone has come in and stolen logs at night.  Commissioner Booth asked G Purvis if there would be shrimping in May, G Purvis said fish and wildlife are not ready to give us days yet.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  

Hoodsport Marina, Dock & Waterfront Park 

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are currently available for the publics use. Portable restrooms are serviced Monday and Fridays in winter months. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

The port director was notified by the ports computer technician when he transferred the ports website, it was down for a 24 hour period but was seamless. The port director relayed a message from the computer technician to Commissioner Kincannon that she was encouraged to contact him to go over the website with him so she could make changes and updates. Commissioner Kincannon said she would definitely like to spruce up the Port’s website.

Governor Inslee extended the Proclamation 20-28-14 OPMA guideline to continue with 25% capacity, Due to the most recent Governor’s mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting. 

Budget:                  February financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:          April 14, 2021 a regular port commission meeting will be held via internet in a ZOOM chatroom venue. A public hearing to hear public testimony on the surplus of the public restrooms to Purvis LLC will be held prior to the regular port commission meeting at 9am

Adjourn:      Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Kincannon seconded, it was unanimously approved, meeting adjourned at 10.17 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am April 14^th  May 19^th June 16th  July 14^th 2021

Commissioner Brazil     Commissioner Booth          Commissioner Kincannon

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING

                       OF THE PORT OF HOODSPORT COMMISSION                  

February 10, 2021 Call to Order:   9:00am        Adjourned:  10:05am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                             Commissioner Booth – Chairwoman

                                                Commissioner Kincannon – 2^nd Chairwoman

                                                Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Administrative Director

                                                B. Osborne – Supervisor of Maintenance

                                                S. Lindgren – Maintenance

Public:                                       Mike & Geri Purvis – Hood Canal Grocery

                                                    Jann Goodpaster – Hoodsport Resident

                                                  Annie Bowers – Timberland Regional Library

Approval of Agenda:  Commissioner Booth made a motion to approve the agenda as written; Commissioner Kincannon seconded; unanimously approved.

Minutes: Commissioner Booth made a motion to approve the regular port commission minutes with one correction for January 13, 2021, Commissioner Brazil seconded, unanimously approved.

Vouchers:  Approval of Voucher January 1of 1 1-27-2021 in the amount of $6,112.60 and 4^th Quarter Commission payroll in the amount of $2,062.02.

Public Communication:   The port director was asked by Commissioner Booth to read a proposal received from M & G Purvis titled ‘Save our Restrooms’.  The Purvis’ proposed to take charge and supply the needed public restrooms for tourism in the community of Hoodsport.  To open the restrooms back up, it will require expanding and repairing the septic drain field; and supplying and maintaining the public restroom building. It will also require creating a nonprofit organization that can accept funding from tourism grants, taxes, businesses who support tourism, business owners and private citizens.  An estimated budget proposal was provided.  M Purvis said the proposal is rough and needs adjustment as we go.  We will not come back to anyone; we will just make this thing work. The Purvis’ requested the port provide a portable restroom until the public restrooms are functional with a projected date of July 2021.  After the restrooms open, there will be a non-binding agreement that will suggest the Port pledge $835.00 per month to assist in providing public restrooms for tourism drawn to the community from recreational port properties.   Commissioner Brazil asked the port director if it was currently within the port’s budget, the director said, yes it does, we have budgeted for portable restrooms with minimal staffing for 2021. Commissioner Kincannon said it was a great proposal, the port could add it to their annual budget review to analyze the amount of money that the port can contribute annually based on the ports budget.  Commissioner Booth said it was a very generous and wonderful offer, we are keenly aware of how much the town needs a public restroom, this is a great solution to have public restrooms and for the port to assist with the public restrooms for tourism, it is a reasonable amount that currently fits into the ports budget.  The Port would like to acknowledge that without the Purvis’, the public restrooms would not have initially been constructed in 2013 as the drain field and restroom facility are on Purvis’ property and were allowed to be built through a lease and an easement.  Commissioner Brazil said it was really the only solution since the Port was up against a wall without funds in the budget to repair or maintain the restrooms, with no other entity willing to provide funding or take it over.  The port needs to focus on future planning to repair and maintain its recreational public properties instead of reacting to something the port does not have funds to address.  M Purvis said the goal is to strengthen the port to operate within its budget and the long-range goal is to alleviate the Port of the burden.  We realize the port has many things they need to do with the money in their small budget. The proposal is not a contractual agreement, non-binding.  Consult with the ports attorney so he can put together the paperwork.  Commissioner Booth asked the port director to work with the port’s attorney on how to properly convey and surplus the restroom facility to the Purvis’ and what paperwork is involved to terminate the ground lease, easement and accept the Purvis’ proposal.  Annie Bowers with the Timberland Library said the update for the storybook trail is that we chose a book call the ‘West Coast Wild Babies’ that goes with the wilderness theme.  We are ready to attach laminated pages of the sign posts.  We are working on facts that go with the signs and are on track to install them on the trail in March.  Commissioner Booth asked once you are set up, who will you call for publicity? Commissioner Kincannon said I can help you with press releases. Annie said we have our own creative services who can do it, we have a monthly newsletter.  Commissioner Brazil said we should coordinate it with a spring opening at the disc golf park which has been very busy.  There are always cars parked in the disc golf parking lot and I hear people talking as they play disc golf.  Commissioner Booth asked if we have heard from Morgan Rothrock, one of the disc golf members and original founder of the disc golf park.  The port director said she emailed him and invited him to the port meeting for an update but has not heard back.  Commissioner Brazil said Bill Grondin is the course warden and he should spearhead publicity for the disc golf course.  S Lindgren said we need to get some heavy equipment in the disc golf parking lot because with the rain, it has become a muddy mess.  B Osborne said there is a pile of bark that needs to be regraded and we can get 21 yards of gravel for $710.00.  S Lindgren said we should wait until the forester takes the logs out through the parking area.  M Purvis said you can do something as simple as dig a French drain right through the middle of the parking area.  Jann Goodpastor said her family decided to close their gravel pit, she just talked to her brother Jim and they can donate the gravel the port needs before the pit is closed.  Commissioner Brazil said that is a generous and great idea.  The port director said DNR approved the ports application for the 15 year forestation plan to remove hazard trees in the Hoodsport trail park before they become dangerous.  The Port took down dangerous hazard trees last spring which is what are stacked in the log decks, we were waiting for DNR approval and hopefully they are still marketable for pulp.  Commissioner Brazil said, I make a motion to have NW Land & Trees remove the logs at the Hoodsport Trail park and take them to market, put in a French drain in the parking lot, and regrade the parking area to be ready to accept the gravel donation from the Goodpasters gravel pit.  Commissioner Kincannon seconded the motion.

Commissioner Reports     Nothing to report 

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  B Osborne said the park was maintained by S Lindgren and is looks great.

Hoodsport Marina, Dock & Waterfront Park  S Lindgren said some of the fascia boards came loose on the dock from winter weather.  Grass seed has been spread in the area behind the maintenance shed, I would like to install a perforated pipe to direct the flow of runoff coming down the hill with some plants to wick away the water.  Commissioner Brazil said by all means make sure the water is draining away into the storm gutters.

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are available for the publics use. Portable restrooms are serviced Monday and Fridays in winter months. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop has been reviewed by the port’s attorney at the dive shops request.  There is conflict with a Washington state constitution prohibiting a public port to contribute public funds or assets as a gift that creates revenue for a private entity.  The use on port property cannot be a scheduled use unless an application has been submitted and a facility use agreement is in place with proper insurance for special events that are not consistent.  Commissioner Kincannon asked if they use their boat only to pick up and drop off people it is occasional.  Commissioner Kincannon made a motion to go with the attorney’s findings and have the ports attorney send a letter to the YSS Dive shop outlining his findings referencing the conflict and in what capacity the dive shop can operate on port property under the Washington State Constitution.  The port director summarized the Computer technician’s proposal for services of remote help, web hosting, domain registration, continuous back ups and internet protection which came to $900. Annually.  He is also going to make sure the port is using the most current version of Microsoft 365 for word/excel.  Commissioner Kincannon made a motion to accept the proposal very quickly by the computer technician.  Commissioner Booth seconded the motion. Governor Inslee extended the Proclamation 20-28-14 OPMA guideline to continue with 25% capacity, Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting. 

Budget:                  January financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:          March 10, 2021 to be held via internet in a ZOOM chatroom venue

Adjourn:    Commissioner Booth made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, it was unanimously approved, meeting adjourned at 10.05 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am March 10^th, April 14^th  2021

Commissioner Brazil     Commissioner Booth     Commissioner Kincannon

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING

                       OF THE PORT OF HOODSPORT COMMISSION                  

January 13, 2021 Call to Order:   9:00am     Adjourned:  9:45am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                            Commissioner Brazil – Chair

                                                Commissioner Booth

                                               Commissioner Kincannon                                                                                                                     

Staff Present:                    K. Wyatt, Administrative Director

                                                B. Osborne – Director of Maintenance

                                                S. Lindgren – Maintenance – absent

Public:                                   Mike & Geri Purvis – Hood Canal Grocery

                                               Heidi McCutchen – Mason Chamber of Commerce

                                                    Jan Morris – Hardware Distillery

                                                    Annie Bowers – Timberland Regional Library

Approval of Agenda:  Commissioner Booth made a motion to approve the agenda as written; Commissioner Kincannon seconded; unanimously approved.

Minutes: Commissioner Booth made a motion to approve the regular port commission minutes from December 9, 2020, Commissioner Kincannon seconded, unanimously approved.

Vouchers:  Approval of Voucher December 1of 1 12-20-2020 in the amount of $5,852.94

Public Communication:   Commissioner Brazil asked M Purvis if he had comments, M Purvis said he had no comment today.  The port director introduced Annie Bowers with Timberland Regional Library. Annie said she wanted to talk to the Port commission about a partnership whereby the Timberland Regional Library would utilize the Hoodsport trail park to make a story trail.  It would consist of 16-18 metal signs with laminated storybook pages placed along the trail intermittently so people can read a story as they hike along the trail. The story will be changed seasonally and is a great way for the library to interact with people since they can’t be in the libraries but can be outdoors.  She said the story book trail was highly successful when they collaborated with the Olympia Parks department.  Commissioner Booth said it was a great idea and aligns with the ‘No Child Left Inside’ with RCO.  Commissioner Kincannon asked if there would be any reason there would be a problem with installation or vandalism?  Commissioner Brazil said the maintenance crew walks the trails occasionally. Commissioner Booth said as long as the signs are maintained by the library, it could be a great deal.  I propose a partnership between the Port of Hoodsport and the Timberland Regional Library to install a story book trail at the Hoodsport trail park.  Commissioner Kincannon seconded the motion.  Annie said she was thrilled and would create flyers to advertise the story book trail at the Hoodsport Trail park.  G. Purvis said we can distribute flyers at the store to advertise.  J Morris said there has not been electricity, phone or internet today and Highway 101 is closed past the Glen Ayre resort but I am here at the Zoom meeting to talk about the pump outs.  Commissioner Kincannon said she received the RCO and WWRP grant information that was sent to her from H McCutchen.  After reviewing them, neither was a feasible option for the Port public restroom drain field.  The RCO clean vessel grant was out of money, quite competitively based on usage and installation of a pump out station at the dock, I don’t see where we fit in. Construction and maintenance of an onsite sewage pump out station is a real stretch, and we would be at the bottom of the list.  The RCO grant deadline was November 2020 with a two year funding timeline which would push it out to June of 2023.  J Morris said they told her the Hood Canal was a top priority.  Commissioner Kincannon said, again it is for a dock pump out station.  J Morris said I am here to help if there is no interest in the pump out station we will pass.  M Purvis said we get very few boats that need a pump out, maybe 10 boats a year that may have a pump out need.  As I recall the sea lions tore out the last pump out station off the dock.

Commissioner Reports     Commissioner Brazil said we will be nominating and appointing 2021 Officers, a Chairperson, a second Chairperson, a Trustee and 2^nd Trustee.  Commissioner Brazil made a motion to nominate Commissioner Booth as Chairperson, Commissioner Kincannon seconded the motion.  Commissioner Booth nominated Commissioner Kincannon as 2^nd Chairperson, Commissioner Brazil seconded the motion.  Commissioner Booth nominated Commissioner Brazil to be the Trustee, Commissioner Kincannon seconded the motion.  Commissioner Brazil nominated Commissioner Booth to be the 2^nd Trustee, Commissioner Kincannon seconded the motion. 

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:   B Osborne had weak internet connection and most of his words were garbled so he declined to comment.  Commissioner Brazil said with inclement weather, the port typically closes the trail park and disc golf course because of high winds which are dangerous with tall trees.  He said he watched a Disc Golf tournament on ESPN and it was incredibly interesting.

Hoodsport Marina, Dock & Waterfront Park

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are available for the publics use. Portable restrooms are serviced Monday and Fridays in winter months. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop is being reviewed by the port’s attorney, at the dive shops request.  The ports website is out of date and no longer being supported by wordpress, there has also been computer/printer/scanner connection challenges.  I contacted a local IT person who is assisting me with these problems.  He is familiar with website design, website hosting, website domain, handling backups, security and is available remotely for computer questions and problems.  H McCutchen said the Chamber just had a website redesigned with plug ins and the port may want to check with that person who charged $2000.  The port director said the IT guy I am in contact with will do it all for under $1000. Per year.  H. McCutchen said, sign him up.  Commissioner Kincannon said she would like to help with the website.  Commissioner Booth wanted to know if we can upgrade to Microsoft suite 365.  The director said she would ask him to give the port a proposal. Governor Inslee extended the Proclamation 20-28-14 OPMA guideline to continue with 25% capacity, Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting. 

Budget:                  October financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:          February 10, 2021 to be held via internet in a ZOOM chatroom venue

Adjourn:    Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 9:45 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am February 10^th, March 10^th, April 14^th  2021

Commissioner Brazil      Commissioner Booth        Commissioner Kincannon

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING

OF THE PORT OF HOODSPORT COMMISSION                  

December 9, 2020 Call to Order:   9:00am     Adjourned:  10:10am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                            Commissioner Brazil – Chair, Commissioner Booth

Staff Present:       K. Wyatt, Administrative Director, B. Osborne – Director of Maintenance, S. Lindgren – Maintenance

Public:                                      Mike & Geri Purvis – Hood Canal Grocery

                                                    Lori Kincannon – Hoodsport resident

                                                     Jann Goodpastor – Hoodsport resident

                                               Heidi McCutchen – Mason Chamber of Commerce

                                                    Jan Morris – Hardware Distillery

                                                    Cody Morris – Hoodsport resident

                                               Mark Woytowich – Hoodsport resident, journalist

                                               Margaret Motl – M4 Real Estate Group

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes from November 11, 2020, Commissioner Booth seconded, unanimously approved.

Vouchers:  Approval of Voucher November 1of 1 11-25-2020 in the amount of $25,439.92

Public Communication:   M Purvis said basically because of the push and pull from all directions, we would like to put in a drain field that takes up all of the drain field land to make improvements at our cost and lease it back to the port at a fair price to see the public restrooms going again.  The big question is, does the port want to have the public restrooms, they are a lot of work, are awfully expensive and may not be within the ports budget.  The port needs to make that decision.  We can do this project for less because we don’t have the restraints that you have, I can hire anyone to do it. Commissioner Brazil said the port has gone to all of the government entities with requests to take over public restrooms, because the port cannot afford to maintain it.  M Purvis said the second option is the last-ditch option, it the port doesn’t want it, we would take it over and form an organization like, ‘friends of the public restrooms’ and make it succeed in one way or the other.  The last option is the port gets rid of the building.  Its obvious it does not fit into your budget.  Commissioner Brazil said, thank you for your very generous offer.  H McCutchen, I want to rephrase, the ports question should be, ‘do the constituents want the public restrooms’, you should let the constituents vote on whether they want the public restrooms.  J. Morris and I sat down with Mindy at the Salmon Center who said there were grants available through the Clean Vessel Act which would attach a pump out to the dock, this needs to be submitted by 2-1-2021.  The grant pays 75% up front construction and 75% of maintenance for the restroom facilities and pump out station for 5 years.  The Port of Shelton said they are willing to help you with Wa State Parks RCO grant through the WWRP WA Wildlife Recreation Program to help with the dock issues, the major requirement is the grant has to be attached to the water through the pump out station.  Jan can send you the links. Jan can write the grants; Mindy can do the leg work.  Commissioner Kincannon said, H McCutchen send me the grant links and information in an email so I can review them to see what we need to do especially since the submission date is on 2-1-2021.  The port director said make sure the Purvis’ are onboard for this project, as the drain field and public restrooms are situated on their property. M Woytowich said I clearly recognize the importance of the public restrooms as I have noticed an increase in human waste along the trails.  I did a lot of work this past year with the national forest people to clean up camps and debris because we had three times the normal number of campers this year due to COVID-19.  Human waste is becoming a big part of this picture with a spillover affect if we have to close Lake Cushman again.  Gathering people to plan for options to keep the Lake open spills over to our area into the public restrooms in Hoodsport.  People come from other areas to our area and the have to use the restrooms.  Business owners should not have to direct people to use restrooms.  I think it is vital and the constituents are behind you.  I imagine it is a good portion of your budget with lots of money going out on maintenance. Mason transit put in indestructible public restrooms; these public restrooms could be retrofit with those fixtures.  We are a growing community, people are looking for a way out, we are all adjusting to a new normal.  Commissioner Booth asked if all parks are planning to keep public restrooms on the trails.  M Woytowich said they closed 7 parks, in 1974 Forest Service had 420 employees, in 2020 they have 62 employees they are now surveying campgrounds to figure out which ones they will keep or get rid of.  They are decommissioning fire rings in 2021and are providing videos to educate the public.  Party rock is a big focus, they will pave the road and put-up guard rails, stripes, orange cones and yellow tape.  They will be rolling out brochures and materials to help campers.  They do not want to ticket as a first choice of changing behavior.  I also want to thank the Purvis’s for their generous offer.  M Purvis said when you do the pamphlets, we would like to have some at the store and outfitters store to distribute to the public. Commissioner Brazil asked the business owners how the crosswalks working for the public.  J Morris said from my perspective they are used a lot.  On the 18^th, I have a meeting with WSDOT to get a pedestrian refuge where pedestrians are standing in a safe spot waiting to cross.  We are looking into access of grant money to configure and make a nice safe place to wait. H McCutchen said, thanks to J Morris’ hard work we finally got crosswalks in Hoodsport.  Commissioner Kincannon said I have seen signs that say ‘Crosswalks ahead 100feet’.  Commissioner Brazil said I have seen big trucks who roar through town going faster than 30mph.

Commissioner Reports     Commissioner Brazil said we will be choosing and appointing the Commissioner for Position #2 previously held by Commissioner Petz who resigned on 10-6-2020, the remaining time in this 6 year term for this position is until 2023. We have two extremely qualified candidates. Both Commissioner Booth and I have reviewed the resumes, had conversations with both candidates and discussed in executive session strengths in management skills and experience. Commissioner Booth said, I wished we had two positions because I believe both candidates would be tremendous assets to our Port commission. Commissioner Brazil said I would like to nominate Lori Kincannon to fill the Commissioner position #2, Commissioner Booth seconded, the motion carried.  Commissioners Brazil and Booth congratulated Commissioner Lori Kincannon.  The port director said I emailed both candidates with the Certificate of Appointment stating the Oath of Office, we can now swear in Commissioner Kincannon.  Commissioner Kincannon read the Oath of Office and was sworn in as the 3^rd Port of Hoodsport Port Commissioner. 

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said someone is tearing up the parking lot by doing brodies.  I invite the commission to walk the trail park to look at the signs and trails. 

Hoodsport Marina, Dock & Waterfront Park: B Osborne said the Kiwanis put up the Christmas décor on the power poles and set up the Christmas tree next to the usual spot because the Japanese maple grew, and the tree couldn’t be set up over it this year.  I spoke to the new Fire Chief who said two fire districts have merged and will be settled in by January, they will call two weeks before the fire line inspection on the dock can be done.  S. Lindgren said the YSS divers are making a well-worn path and a mud hole from the dive shop to the water at the waterfront park.

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are available for the publics use. Portable restrooms are serviced Monday and Fridays in winter months. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop is being reviewed by the port’s attorney.  Governor Inslee extended the OPMA guideline to August 1,2020, Mason County opened the county up to Phase III which allows people to gather in groups of 50 or less, wear face masks, and social distance six feet away. Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting. 

Budget:                  October financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:          January 13, 2021 to be held via internet in a ZOOM chatroom venue

Adjourn:                               Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:05 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am January 13^th, February 10^th 2021

_______________________  _____________________  _________________________                  

Commissioner Brazil      Commissioner Booth        Commissioner Kincannon

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING

                     OF THE PORT OF HOODSPORT PORT COMMISSION                  

November 11, 2020

Call to Order:   9:35am    Immediately after the Budget Hearing                                               Adjourned:  10:05am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                            Commissioner Brazil – Chair

                                                Commissioner Booth

Staff Present:                    K. Wyatt, Administrative Director

                                                B. Osborne – Director of Maintenance

                                                S. Lindgren – Maintenance

Public:                                 Mike & Geri Purvis – Hood Canal Grocery

                                              Lori Kincannon – Hoodsport resident

                                              Jann Goodpastor – Hoodsport resident

Heidi McCutchen – Mason Chamber of Commerce

                                              Lisa Perry

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes from October 21, 2020, Commissioner Booth seconded, unanimously approved.

Vouchers:  There were no vouchers to approve

Public Communication:   M Purvis said that Port needs to take the highest levy every year as part of the budget.  K Wyatt said the port did take the highest levy this year which was 1.4% or $1,471.00.  H McCutchen said she reiterates support for the public restrooms. Commissioner Booth asked H. McCutchen what kind of funds can the Chamber contribute to help with the public restroom situation, isn’t there districts that contribute money to the Chamber for tourism? H McCutchen said the funds awarded the Chamber are specific to the visitors’ information and services. Commissioner Booth said wouldn’t services include public restrooms, doesn’t that approach doesn’t help with the cause.  H McCutchen said I am not willing to contribute funds to the public restroom. People pay membership dues. J Morris is a board member of the Chamber, she came to me to help with the public restroom situation in Hoodsport. I don’t often do things like this but the survey results reflect the community at large want the public restrooms.  Commissioner Brazil said, we will explore the LID. Commissioner Booth said in addition, isn’t that a great entrée to help Hoodsport find money for the public restrooms. H McCutchen said, if movement is made we will help with getting the word out. Again, I am not willing to pledge money from the Chamber. I will continue to show up at meetings until you find a solution.  Commissioner Brazil asked if anyone else had something they would like to say.  Lori Kincannon said I am here to learn and listen.  J Goodpastor said I am an interested resident here. 

Commissioner Reports    Commissioner Booth said she was in communication with Marine Floats on the dock repair, they said the invoice was two times the amount of what they thought because when they opened up the boards on the dock, it revealed much more damage.  We need to be looking at the next several years of dock repair.  The movement from the wind and water really beats the dock and mechanism holding it together.  YSS Dive shop filmed the port dock and floats which were encrusted with crustaceans and starfish.  You couldn’t see much because it was so cloudy in the water, it was like walking through an aquarium with no reference as to which portion of the dock we were looking at.  I forwarded the video to Marine Floats to look at.  M Purvis said I would like to see the video, this could be an opportunity to have the dive shop scrape off the pilings.  We have had several people move to town with great talents.  Maybe we can find someone who does grant writing and other talents on things we can’t do.  H McCutchen said I could put together a list of wants on expertise of people who volunteer their time for our community, I will put something together on our website.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  B Osborne said there is not much activity on the course lately. There has not been people dumping trash or abusing the permanent portable restroom. M Purvis said if people hit the garbage can, I am happy. No one approached us to volunteer to help with the bridges.  There have been of lot of mountain bicycling on the trails, mostly families.  What is the Ports position on the bicycling?  Commissioner Brazil said I guess its alright as long as there is no complaints. Commissioner Booth said as long as they are not off road motorcycles which can be dangerous to hikers. 

Hoodsport Marina, Dock & Waterfront Park: B Osborne said the ladders are on the dock, the irrigation system and water lines are winterized.  The hanging baskets are down so the Kiwanis can put up the candy canes on the poles.  B Osborne said the Fire Chief called, they are still going through a transition of combining two fire departments and after it is complete in January 2021, he will call back so we can create a scheduled inspection and testing of the fire lines on the dock.

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are available for the publics use. Portable restrooms are serviced Monday and Fridays in winter months. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop has been reviewed by the port’s attorney and will be sent back to YSS for their input when Exhibit ‘A’ is finished to attach, B Osborne is drawing a map to attach to the Facility Use Agreement as Exhibit ‘A’. 

Governor Inslee extended the OPMA guidelines and is changing dates as the COVID Crisis develops, Mason County opened the county up to Phase III which allows people to gather in groups of 50 or less, wear face masks, and social distance six feet away. Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting. 

Budget:                  October financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:          December 9, 2020 to be held via internet in a ZOOM chatroom venue

Adjourn:     Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:05 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am December 9^th, January 13^th, 2021

MINUTES FROM THE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

October 21, 2020                                                       Call to Order:   9:15am                                                    Adjourned:  10:25am

Meeting Held at:              Via Zoom Conference Call

Roll Call:                            Commissioner Brazil – Chair               Commissioner Booth

Staff Present:                    K. Wyatt, Port Director       BOsborne – Director of Maintenance        SLindgren – Maintenance

Public:                                  Jan Morris – Hardware Distillery   Lori Kincannon – Hoodsport resident  Heidi McCutchen – Mason Chamber of Commerce  Morgan Rothrock – Mason County Disc Golf Assn.

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes from October 7, 2020, Commissioner Booth seconded, unanimously approved.

Vouchers:  Commissioner Brazil made a motion to approve the Vouchers 2of2 October 21, 2020 for $514.85, Commission Payroll for $2,309.86, Voucher 3of3 October 28, 2020 for $7,192.71Commissioner Booth seconded, unanimously approved.

Public Communication:   M Rothrock started writing a press release but was wondering who the audience will be. Commissioner Brazil said we want to gain exposure by attracting people from other areas as well as Mason County. We want people to be introduced to the course describing it in detail with the course rating. M Rothrock said he will clean up the current version of the write up and include some of the reviews from the disc golf website chatroom and should have a rough draft within a week. In looking at the online chats on the disc golf course review, the course was set to ‘live’ a couple of weeks ago, then updated with the proper T type and hole type.  The current rating is 3.88 which is a 4-star rating, really good for a 9hole course.  Getting the concrete T pads in was big because people look for concrete T pads when they are searching for a course to play on their APP.  M. Rothrock said Hoodsport Hills disc golf course will be one of the courses campers will use as an activity in their rotation of things to do while in the Hoodsport area.  It would be nice to see the pro shop and/or outfitters shop have disc golf ‘kit rental’ with a bulletin board showing where the disc golf course is and a layout of the course.  I am going to reach out to Shannon for design ideas for a master map of the course, T signs to place at the T pads and a large sign for the parking lot, all aesthetically matching.  Commissioner Brazil said B Grondin, the course warden has ideas on nighttime disc golf tourneys with glow sticks to light up the baskets and glow in the dark discs.  M Rothrock said there are battery operated lights that can be reused and would be perfect to light up the baskets.  J Morris said she was attending to find out about the public restrooms.  H McCutchen said she spoke to Commissioner Brazil regarding the public restroom issues, went over the survey and wrote an article about the public restrooms through the Chambers online website where people who took the survey said they want the public restrooms and they are a high priority.  The Chamber will do what they can to help find a solution.  H McCutchen said she can send references on a septic designer. J Morris asked if the port is working to find another septic designer, she said she’s used Arrow who were expensive and took a long time but did a great job.  Commissioner Brazil said, first the land for the drain field must be determined. The port director said M Purvis will be present at the next regular port commission meeting, he is the landowner who can offer suggestions.  J Morris said why can’t we use part of the County land and part of the Purvis land?  Commissioner Booth explained that the County property had a perc test and the soil was not adequate, also the adjacent homeowners were not in favor of using the County land because the drain field would be within a 100’ setback of an existing well and finally they did not want a community drain field near their properties.  B Osborne said we dug test holes and the septic designer said the soil did not perc, it was not good, there were too many rocks and not enough soil, and it would require an expensive treatment, that is the reason why our current septic drain field failed. Commissioner Brazil said once a property is identified, a septic designer has to be hired, a perc test has to be done,  there is a septic design fee, county permitting and depending on the type of the drain field and treatment, someone will have a large sum of money to correct the situation.  Designing and installing a drain field would bust the ports budget.  The port has other issues to pay attention to as well, the port’s dock needs repair after every winter, we just do not have the money in this port districts small budget.  Commissioner Brazil said he met with a reporter from the Shelton Journal newspaper who got a call from a concerned person.  We had a nice conversation and now the reporter knows what the public restroom issues are.  He was very helpful and suggested there may be some way to find COVID money to help with servicing and maintaining the restrooms.  Commissioner Brazil asked H. McCutchen if the Chamber has money to help with the drain field or servicing and maintaining the public restrooms. H McCutchen said, no, we don’t, we are only interested in helping you find grants.  Commissioner Brazil said the first step is to find the land to install the drain field, then to talk to a septic designer, then find an organization to surplus the restrooms to who can build a drain field, take it over and run it.  H McCutchen asked the port director for figures of what it cost to run the public restrooms since they were installed.  The port director said those figures will not reflect what the current costs are to operate the public restrooms because the number of users in the last few years have far exceeded the number of users from 2013.  The public restroom septic tank will now have to be pumped periodically even if there is an alternate drain field because the overwhelming number of users far exceeds the capacity of the design of the septic system and drain field.  Pumping the septic tanks once per month and before and after every major holiday will become normal so the septic system does not fail.  J Morris said she may have to wait until September to have the Fjordin Crossin event next year because of COVID.  We are going into the second wave; I am hoping for a vaccine to create herd immunity.  Last year I obtained permission from the school and had transportation, we will just have to wait to see what happens.  H McCutchen said how do we replace Commissioner Petz?  The port director said we put an ad in paper for interested parties to who live within the port district to submit a resume for the port commission to review.  The commission has 90 days from when Commissioner Petz resigned on October 6^th to fill his position and serve out his remaining term until 2023.

Commissioner Reports  No Commission reports

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  B Osborne said the course is functional, people are playing it.

Hoodsport Marina, Dock & Waterfront Park: B Osborne said there was not a leak, someone opened the valve to the water pipe on the dock, he will put a lock on it.  Commissioner Brazil asked if the fire department drained down the pipe.  B Osborne said he didn’t think they charged the water line this year.  Commissioner Brazil said the fire chiefs have changed and will probably need to be reminded that they should charge the fire line in the spring and drain it down in the fall, they should do a pressure check in the spring, B. Osborne will you remind them that should put it on their annual calendar.  B. Osborne said yes, he would go ahead and open the valve to drain it down.  Commissioner Booth asked B. Osborne if the ladders have been installed on the dock, he said, not yet, it won’t take long to do it.

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are available for the publics use. Portable restrooms are serviced Monday, Wednesday, and Fridays. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies additional toilet paper as needed. J Morris said she was surprised that in the survey done by the chamber of commerce more people thought the restrooms were more important than the businesses.  Commissioner Brazil said, yes, the same results as 13 years ago, but no one wants to jump up to fund the drain field and maintain the restrooms.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

A Facility Use Agreement between the Port of Hoodsport and YSS Dive Shop has been reviewed by the port’s attorney.  B Osborne is drawing a map to attach to the Facility Use Agreement as Exhibit ‘A’.  J Morris asked if she needed another Facility Use Agreement with the Dive shop to hold her Fjordin Crossin event.  The port director said the Facility Use Agreements are between Vendors and the Port of Hoodsport.  She suggested that J Morris speak to YSS Dive Shop as a courtesy to let them know when J Morris will have her annual event and the areas she plans to use.  A preliminary budget was reviewed showing year to date costs, the Auditors office requests the Final budget for 2021 be submitted by November 30^th.  The port of Hoodsport will review a Preliminary 2021 budget for approval on November 11^th at 9am.   The long-term management forest practice application submitted to DNR was approved for the first step in the Hoodsport Trail Park forest management plan. Interested parties have had the opportunity to comment and review the resources and agreed the proposal is sound. The second step which is to thin occasionally is submit with maps to DNR for review and approval.  Commissioner Brazil will need to sign the authorization allowing DNR to enter the property to review the proposal, inspect harvest operations and monitor compliance.

Governor Inslee extended the OPMA guideline to August 1,2020, Mason County opened the county up to Phase III which allows people to gather in groups of 50 or less, wear face masks, and social distance six feet away. Due to the most recent Governors mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting.

Budget:                       No financial statements to review    Old Business:        As discussed above        New Business:       None

Next Meeting:          November 11, 2020 to be held via internet in a ZOOM chatroom venue

Adjourn:                    Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:20 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:  Wednesday’s at 9am November 11^th, December 9^th, January 13^th 2020 Budget Hearing meeting November 11th

Commissioner Brazil                Commissioner Booth