The Port Of Hoodsport

MINUTES FROM THE REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT’s COMMISSION      

April 13, 2022

Call to Order:   9:00am                                                   Adjourned:  10:27am

Meeting Held at:              Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                            Commissioner Kincannon – Chairwoman / 2^nd Trustee

                                          Commissioner Brazil – 2^nd Chairman / Trustee   

                                          Commissioner Morris  

Staff Present:                    K. Wyatt, Executive Director,  S. Lindgren – Maintenance Supervisor

Public:                                                  Forest McCullough – NW Land & Tree

                                                                                    Jan Morris – Fjordin Crossin

                                                                                    Bill Long – Community Dog Park representative ‘Sundogs’

                                                                                    Don Kinney – Hoodsport Dive

                                                                                    James Thompson – Washington Public Ports Assn.

Annie Bowers – Timberland Library

Approval of Agenda:       The port director added Don Kinney to the agenda after the ‘Draft’ agenda was posted to the port’s website. Commissioner Brazil motioned to approve the agenda dated April 13, 2022, with the addition; Commissioner Kincannon seconded; all in favor, unanimously approved.

Minutes: Commissioner Brazil motioned to approve the regular port commission minutes for March 9, 2022, Commissioner Morris seconded, all in favor, unanimously approved.

Vouchers:  Commissioner Kincannon motioned to approve the Voucher for March 31, 2022, in the amount of $8,225.40 and Q1 Commissioner Payroll $1,372.29 Commissioner Brazil seconded, all in favor, unanimously approved.

Public Communication:   

J Morris said all plans for the Fjordin Crossin are coming along. Derek Kilmer will be joining the event and leading the parade on a boat.  Mason County transit will no longer be providing shuttle services to the event since it is on a Sunday. Rachel Hansen, new owner of the bank building will allow us to park along with the library and other spots for parking.  YSS Dive will have a Sealife touch tank for the kids. The Norwegian elkhound society will be there, the Salmon center will run the education desk and will be cooking oysters.  The league of women will put up posters and talk about women in Mason County. Commissioner Kincannon asked if they will have additional trash cans, J Morris said they would be using the port’s trash cans.  Three portable restrooms will be delivered for the event, one of them provided by the Port of Hoodsport.  The end dock and South end slip will be reserved for the event allowing the public to use other slips as well.

F McCullough said they will start removing down and hazard trees in the Hoodsport Trail Park in two weeks, it will take a month to complete the project.  People can still access a part of the park while we work.  Commissioner Kincannon asked if they will be done by Memorial Day as many people will want to hike and play disc golf.  F McCullough said, yes by that time we will be working at the back of the park.  Commissioner Brazil asked if they recently surveyed the park, F McCullough said yes, there are quite a few trees that are dead and dying especially by Hole 1 close to the parking lot.  I estimate 20-30 loads will come out, the positive news is that the timber value is up on a negative note, inflation is killing us.  Commissioner Brazil asked if he put orange ribbon on the trees going out toward State Rt 119 by the Lake Cushman homes.  F McCullough said no, I noticed a orange ribbon line by the houses, it looks similar to marking trees in fire abatement projects.  Commissioner Kincannon said keep us up to date via email or phone.

B Long said his nonprofit organization ‘Sundogs’ is looking for about 4 acres of property where they can put up a fence for a dog park where beneficiaries of dogs and community dog owners meet, share information, make friendships, and let dogs run and socialize off leash.  We have looked at a couple of sites in Hoodsport and are currently looking at the Ports property at the Hoodsport Trail Park between the gazebo and Dow Mtn campground. We would like to partner with the Port of Hoodsport to make it happen.  We have dog parks in Shelton and University Place and are looking at other areas.  We have anonymous and other donors who help monetarily with installing water, fencing and poop bag stations.  Commissioner Kincannon said it sounds like a great program and good for the community.  Could you tell us what happened with other locations in Hoodsport? B Long said the old ballpark at lake Cushman in Division 10 was a consideration but the properties are only open for residents and guests of the Lake Cushman homeowner’s association.  I talked to B Grondin, warden of the disc golf course and he was concerned about dog droppings, and we are too. Commissioner Morris said I have taken my dog to the Chambers dog park and enjoyed it.  Since you are experienced in running these can you provide financial information on what the main costs are and the mechanics of how it works, who would keep it up. B Long said there are 143 members with an annual membership of $10., we feel there are quite a few others who will join in Mason County, and we receive donations.  B Long said the Pierce County dog park belongs to the County, we built the fence, provide maintenance and poop bags.  Commissioner Kincannon said the 80 acres was deeded to the Port by the State of Washington and has strict guidelines, we will need a lot more information on your finances, the logistics of how this will happen, maintenance and your latest grant funding.  S Lindgren said a suggestion would be the Foothills Park, it is cleared and not in use, two miles down the road on State Rt. 119.  B Long said some members don’t like the area because of past situation with campers.  Commissioner Brazil said they could call the County on the status of the Foothills Park.

D Kinney said he owns Hoodsport Dive who handles the commercial side of dive safety training and YSS handles recreational diving.  We train tribes, shellfish companies and next week on Tuesday April 19^th, there will be a minus 2 tide which is perfect for safety training.  We would like permission to use the Port’s dock to put divers in the water for a few hours. I spoke to the director regarding insurance.  Commissioner Kincannon said just as a reminder we can grant you use of the end slip but will need to keep the dock open to the public.  Commissioner Brazil said to be mindful of boaters while under the water.  D Kinney said yes, they will and that works, we are looking at using the dock between 8am and noon or 1pm.  The director said she will email an Event application and Facility Use Agreement.  Commissioner Kincannon made a motion to approve the Dive event on Tuesday April 19, 2022, between the hours of 8am and 1pm provided we have the Port Facility Use Agreement, Event application and Certificate of liability beforehand.  Parking must be within port parking areas.  D Kinney said they could use their trailer to load and unload the equipment and participants then take it back to their dive shop.  Commissioner Brazil seconded the motion and said he would like to come down and watch. All in favor, unanimously approved.

J Thompson introduced himself as the executive director of the Washington Public Ports Association; it is good to see the commissioners and director of the port of Hoodsport.  Thank you for the invite, we are neighbors and when I drive by, I am a little jealous of your beautiful area.  I want to connect and learn more about the port of Hoodsport.  The WPPA is a resource to you, we have a mission to help you with programs, opportunities, resources and funding for development and maintenance.  You realize the commission can’t socialize without it turning into a public meeting. WPPA taining is exempt in the Open Public Meeting Act, its where we can come together to talk about issues.  I am available to you if you have questions.  Will the commission be attending the WPPA Spring meeting at Skamania?  Commissioner Brazil said he would be there and likes to attend the Small Ports meeting as well as it is very educational.  J Thompson said small ports keep tourism going and are big deals in small communities.  Commissioner Kincannon asked if there’s a date for the Small Ports seminar?  J Thompson said it is always held in the 3^rd week of October in Leavenworth at the Enzion Inn.  Commissioner Kincannon asked if there will be a new commissioner seminar as Commissioner Morris has not had an opportunity to attend yet.  J Thompson said that seminar is always held in an odd year since that is when Port Commissioners are elected.  We will, however, have a guidebook available online to all ports that has a detailed policy to follow, it will be online for everyone when it is completed. 

A Bowers said she came to listen in on the plan for the tree removal, she has the next storybook all picked out, laminated and ready for sign making. S Lindgren said he would bring all the metal signs to her so she could get ready. Commissioner Brazil said everyone loves the storybook trail, the kids run to the next sign to read the page.

Commissioner Reports     Commissioner Brazil said he picked up some of the new Hoodsport trail park brochures, it looks good.  Commissioner Kincannon said the final version should be finished along with the new port logo and letterhead. When completed, we will print and distribute the brochures at the visitor’s center and laminate one to be posted at both trailheads to the park.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  It’s been snowing the last couple of days.

Hoodsport Marina, Dock & Waterfront Park:  The palm trees at the waterfront park all died during the big freeze, the irrigation system, fire line on the dock and flowers all must be planted after the nighttime temperatures are above freezing. Flowers have been ordered. The fire extinguishers have been certified for 2022.  The WA Fish and Wildlife opened the ports and Potlatch public beaches to shellfish harvesting for the month of April.  Commissioner Kincannon said she will check with the nursery to find out what kinds of plants can be replanted in a rocky area.

Public Restrooms: On April 14, 2021, the public restrooms were surplus’d to the Purvis’ whose plans are to repair and re-open them at their expense, they will replace the drain field and repair the septic system in accordance with the Mason County Environmental health specifications.   Until then, the Port of Hoodsport and the Purvis’ continue to provide portable restrooms with washing stations for the publics use. 

Port parking/Office building/Maintenance shed: S. Lindgren monitors live stream surveillance cameras overlooking the public restrooms, office building, port shed, parking lot, waterfront park and marina dock. It appears the same people continue to dump household garbage.  The hazard trees threatening the port parking area have been removed.

Port Directors Report

The port director received the Fjordin Crossin’s facility use agreement and certificate of liability for the May 15^th event.  The Spring newsletter was posted to the Ports website, office window and the Lake Cushman online newsletter.  A man named Ritchie who volunteers for the US Forest service clearing trails called and said he would like to volunteer to help the port with clearing trails at the Hoodsport trail park.  The director said after the trail parks hazard trees are removed the port maintenance supervisor will contact him when he requires help to maintain the trails.   A new trash receptacle was purchased by the port and placed at the North end of the Port beach at the stairway.  Commissioner Morris said he noticed a lot of trash was in it instead of on the stairway.  R Kowalski, maintenance contractor has been contracted to work with the maintenance supervisor from June through September to help in summer months.  Commissioner Kincannon said he is great with plants and will be an asset to the Ports maintenance.  S Lindgren said they may need an additional chain saw and trimmer for him to work in a different area on port property that needed equipment.  Commissioners Kincannon, Brazil and Morris all agreed with a motion during a previous meeting to go ahead with purchasing battery operated equipment to maintain port properties.  The commission agreed the additional equipment should be purchased so a second person could help efficiently maintain port properties.

Budget:               March financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above

Next Meeting:    May 11, 2022

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, all in favor, unanimously approved, meeting adjourned at 10:27a.m.

2022 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am   May 11, June 22, July 20, August 17, September 7th

Commissioner Kincannon         Commissioner Brazil         Commissioner Morris

MINUTES FROM THE REMOTE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT’s COMMISSION       

March 9, 2022

Call to Order:   9:00am                                                   Adjourned:  9:43am

Meeting Held at:              Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                            

                                                Commissioner Kincannon – Chairwoman / 2^nd Trustee

                                                Commissioner Brazil – 2^nd Chairman / Trustee   

                                                Commissioner Morris  

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Supervisor

Public:                                                  Annie Bowers – Timberland Library

Approval of Agenda:       The port director asked to add, ‘newsletter’ to the Port Director portion of the agenda, Commissioner Brazil motioned to approve the agenda dated March 9, 2022, with the addition; Commissioner Kincannon seconded; all in favor, unanimously approved.

Minutes: Commissioner Brazil motioned to approve the regular port commission minutes for February 9, 2022, Commissioner Brazil seconded, all in favor, unanimously approved.

Vouchers:  Commissioner Kincannon motioned to approve the Voucher for February 28, 2022, in the amount of $14,797.3 Commissioner Brazil seconded, all in favor, unanimously approved.

Public Communication:   A Bowers asked how the Storybook trail was doing after the storm.  S. Lindgren said all the Storybook signs made it through the storm without being crushed.  When the tree clean up starts, they will pull up the signs. Annie said she has the next storybook all picked out for after the trees are cleaned up.  S. Lindgren said we will let you know when the clean up is done so you can place the next storybook on the trail. 

Commissioner Reports     Commissioner Brazil said the disc golf park is maintained by Bill Grondin, warden of the disc golf park.  B Grondin has been raking, shoveling, and pulling trees back into place that were damaged by the snow.  The Hoodsport Trail Park gate remains closed due to safety concerns with all the trees that came down.  He’s hoping people will stay out of the park until it is cleaned up.  S Lindgren said NW Land & Tree indicated they would start in April.  Commissioner Morris talked to a couple of business owners in the downtown Hoodsport area who wanted a few more trash cans for the downtown area. Commissioner Brazil said they would have to be on Port property and asked S Lindgren how many trash cans we currently have on Port property. S Lindgren said there were two at the waterfront park, one by the public restrooms and one by the Port’s parking area.  Commissioner Kincannon said do we have one at the N end of the waterfront park? S Lindgren said no, but the stairway down to the beach on the N end of town could use one.  Commissioner Brazil said that would be a logical place since people coming up from the beach or going South from the downtown area could use it.  Commissioner Kincannon said I am in favor of the Port purchasing another trash receptacle for the North end of the port’s waterfront park for the publics use, Commissioner Morris seconded the motion, all in favor, unanimously approved.  The port director said she would purchase it and have them coordinate a delivery date/location for the trash receptacle.  Commissioner Kincannon emailed the new Hoodsport trail park trifold brochure to the port director to forward to the commission for review.  When you look at it, the dark brown part is the back of the trifold, the front has the picture of the Hoodsport trail park, the second fold has information on the park and when you open it up, you can see the trail park map.  The map is not quite accurate, I will be walking the trail park with the designer to update the trail map.  If either one of you commissioners have comments, changes, or additions, please let the director know so she can email me. Once it is complete, we will print it.  They can be distributed at the visitors center and laminated at both trailheads to the park.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the trail park is still a mess, I pulled all the story book signs up to prepare for the removal of trees that were blown down. I cleared the disc golf parking area of debris; a guy lost his keys at the disc golf parking lot.

Hoodsport Marina, Dock & Waterfront Park:  The dock has held pretty good, with very few reinforcements this winter. The grass was mowed at the waterfront park for the first time this season.  I will be ordering flowers for the waterfront park and will have them planted before the Fjordin Crossin.  I do need some help with the flower baskets since it is too dangerous to get on a ladder with a basket by myself.  Commissioner Kincannon said her husband can come down to hold the ladder.  Commissioner Kincannon asked S Lindgren if he had a good supply of parking slips and moorage envelopes, he said he does.

Public Restrooms: During a public hearing on April 14, 2021, the public restrooms were surplus’d to the Purvis’ whose plans are to repair and re-open them at their expense, they will replace the drain field and repair the septic system in accordance with the Mason County Environmental health specifications.   Until then, the Port of Hoodsport and the Purvis’ continue to provide portable restrooms with washing stations for the publics use. 

Port parking/Office building/Maintenance shed: S. Lindgren monitors live stream surveillance cameras overlooking the public restrooms, office building, port shed, parking lot, waterfront park and marina dock. It appears the same people continue to dump household garbage.  The hazard trees threatening the port parking area have been removed.

Port Directors Report

The port director received the Fjordin Crossin’s insurance certificate for the event and is waiting to receive the Facility Use Agreement.  J Morris will be contacted so it can be mutually signed.  The port director contacted the person who was referred to as a back up maintenance person who is interested in working May – September.  He is retired, has his business license, and worked in a maintenance capacity for the city of Tacoma.  The spring newsletter is due in April, the director asked if the commission had things to include.  Commissioner Brazil said to remind people that the trail park is temporary closed due to hazard trees and clean up from the storm. Commissioner Kincannon said to include the Fjordin Crossin date.

Budget:               February financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above

Next Meeting:    April 13, 2022

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, all in favor, unanimously approved, meeting adjourned at 9:43a.m.

2022 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am   April 13, May 11, June 22, July 20, August 17, September 7th        

Commissioner Kincannon         Commissioner Brazil         Commissioner Morris

MINUTES FROM THE REMOTE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT’s COMMISSION       

February 9, 2022

Call to Order:   9:02am                                                   Adjourned:  9:45am

Meeting Held at:              Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Kincannon – Chairwoman / 2^nd Trustee

                                                Commissioner Brazil – 2^nd Chairman / Trustee   

                                                Commissioner Morris  

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Supervisor

Public:                                                  Jan Morris – Fjordin Crossin Event

Approval of Agenda:       Commissioner Brazil motioned to approve the existing agenda dated February 9, 2022, as written; Commissioner Kincannon seconded; all in favor, unanimously approved.

Minutes: Commissioner Kincannon motioned to approve the regular port commission minutes for January 26, 2022, Commissioner Brazil seconded, all in favor, unanimously approved.

Vouchers:  Commissioner Kincannon motioned to approve the Voucher for January 31, 2022, in the amount of $9,320.09 Commissioner Morris seconded, all in favor, unanimously approved.

Public Communication:   The port director said she received an application from J Morris to hold the Fjordin Crossin event this year on May 15^th.  J Morris said she planned on having the Fjordin Crossin event this year and after looking at the farmers market, shrimping events, and the tide table she found a favorable day, May 15^th.  Commissioner Kincannon asked if there would be a Farmers market this year. J Morris said she assumed so and did not want to conflict with parking since there was little public parking in town.  Geri Purvis said the farmers market is on Saturdays in the parking lot where the bank is now closed. Maybe we can get together to talk about additional parking, we own the ProBuild building, and we can help you park everyone. Sunday is a good day.  Commissioner Brazil said, we have church on Sundays, it ends at 12:30. J Morris said she forgot about the church service but if we start at 1pm we could still use the parking lot.  The executive director asked if J Morris will require the port maintenance to reserve the end slip for their event.  Lee Geist, captain of the boat used to take the Aquavit across the fjord said that they would like to use the end slip that day. S Lindgren said he still has the reservation signs from the last Fjordin Crossin event and will reserve the outer edge and South side slip for the event.  J Morris said the chef will be serving food on the beach and asked if they could have a cooking fire pit on the beach?  It will be a short period of time since the tide comes in at 3pm.  Geri said if it is raining there is no fire danger. Commissioner Kincannon said if there is someone to watch and monitor the fire pit it should be alright.  S. Lindgren said they cannot be near the pilings, and they must use a grate to keep embers down.  J Morris said they use some sort of a grill at the Union market, there will be a Viking restaurant serving food too.  Commissioner Kincannon said in May we have additional portable restrooms as that is when tourism picks up.  She asked J Morris if she is committed to paying for rent on two additional portable restrooms for the event, she said yes, we can do that, we do not want them by the waterfront park because of the smell, we will put them across the street although through traffic on Hwy 101 stops to use them randomly. Commissioner Kincannon made a motion to approve the date of May 15^th for J Morris to hold the Fjordin Crossin event if she signed a facility use agreement and the event sponsor along with the vendors all have liability insurance with the port named as additionally insured.  Commissioner Brazil seconded the motion, all in favor, motion passed.  J Morris said she would like to attend all port meetings until the event.

Commissioner Reports     Commissioner Brazil spent time at the Disc Golf Park looking at the damage with Bill Grondin, warden of the disc golf park and none of the disc golf baskets were damaged when trees blew down. Bill was concerned about the plants that were crushed because of the snow.  Commissioner Brazil said there was a big mud hole at the center of the parking lot.  The executive director said the Shelton disc golf club had an agreement with the Port to maintain the disc golf course, the port funds construction and repair.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the trail park is still a mess, I pulled all the story book signs up to prepare for the removal of trees that were blown down. I cleared the disc golf parking area of debris; a guy lost his keys at the disc golf parking lot.

Hoodsport Marina, Dock & Waterfront Park:  The tree faller is lining up the equipment to remove the hazard trees from above the parking lot and building in town.

Public Restrooms: During a public hearing on April 14, 2021, the public restrooms were surplus’d to the Purvis’ whose plans are to repair and re-open them at their expense, they will replace the drain field and repair the septic system in accordance with the Mason County Environmental health specifications.   Until then, the Port of Hoodsport and the Purvis’ continue to provide portable restrooms with washing stations for the publics use. 

Port parking/Office building/Maintenance shed: S. Lindgren monitors live stream surveillance cameras overlooking the public restrooms, office building, port shed, parking lot, waterfront park and marina dock. It appears the same people continue to dump household garbage.    Commissioner Brazil asked if we have found a replacement to help with maintenance.  Commissioner Kincannon said she has someone who may be able to help as a backup in the summer months.  S. Lindgren said that’s good because I have a buddy who wants me to fly to Oahu and bring a boat back to Ketchikan in June for 3 weeks.

Port Directors Report

The port director thanked the commission for their updated information and photo’s to be published in the upcoming Washington Public Port Directory.  The commission asked the port director if she could consult with the port attorney to find out if the hazard tree removal over the ports parking area and the building could be paid for by trail park funds.  The attorney said the deed from WA State to the Port of Hoodsport stipulated all funds from the trail park must go back into the trail park and it would be a violation of the terms of the Deed and in an audit, it could be determined there was a misappropriation of funds and the port could be fined.   Commissioner Kincannon said, there’s our answer.  The port received a letter from the WA State Liquor & Cannabis division stating all agencies would now be notified of all new liquor and cannabis license applications.

Budget:               January financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above

Next Meeting:    March 9, 2022

Adjourn:          Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Kincannon seconded, all in favor, unanimously approved, meeting adjourned at 9:45a.m.

2022 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am   March 9, April 13, May 11          

Commissioner Kincannon         Commissioner Brazil         Commissioner Morris

MINUTES FROM THE REMOTE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT’s COMMISSION       

January 26, 2022

Call to Order:   9:05am                                                   Adjourned:  10:00am

Meeting Held at:              Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Kincannon – Chairwoman / 2^nd Trustee

                                                Commissioner Brazil – 2^nd Chairman / Trustee   

                                                Commissioner Morris  

Staff Present:                    K. Wyatt, Executive Director S. Lindgren – Maintenance Supervisor

Public:                                                  Forest McCullough – NW Land & Tree

Approval of Agenda:       Commissioner Brazil motioned to approve the existing agenda dated January 26, 2022, as written; Commissioner Kincannon seconded; all in favor, unanimously approved.

Minutes: Commissioner Kincannon motioned to approve the regular port commission minutes for December 15, 2021, Commissioner Brazil seconded, all in favor, unanimously approved.

Vouchers:  Commissioner Kincannon motioned to approve the Voucher for December 30, 2021, in the amount of $6,537.02 and the 4^th Q Commission payroll in the amount of $1,649.63 Commissioner Brazil seconded, all in favor, unanimously approved.

Public Communication:   F McCullough along with S Lindgren assessed the 80-acre Hoodsport Trail Park for damage after the wind and snowstorm that knocked down hundreds of trees and branches in the trail park on both the 20-acre disc golf course and the 60-acre hiking side.  With all the timber that came down in the park, we will have to remove the fallen trees and hazard trees soon so the park will be ready in the spring to reopen to the public.  We will have to close off both sides of the Hoodsport Trail Park and are not sure exactly how many loads of timber will come out of the park. It will require usage of the state easement road to accommodate the machinery, the disc golf course parking area and adjacent flat area will be used to stack and stage logs for transport.  The tree removal falls within the Port’s 15-year forest plan with the state, as these trees are removed the volume of tree removal in the future will decrease leaving healthier trees in the park.  Commissioner Kincannon asked if he would contact the state to use the easement road, F McCullough said he would contact them.  This project may possibly be twenty loads of timber and pulp, we will need two loads of gravel to spread in the staging area.  Commissioner Kincannon asked if they will order the rock, clean up the area and spread the gravel around the parking lot, F McCullough said yes, it will be cleaned up and graded.  Commissioner Brazil asked what the timeline is? F McCullough said after everything is in place, it is estimated to take three to four weeks.  Commissioner Kincannon asked if anyone had additional comments or concerns. Karen Booth said she wanted F McCullough to be aware of the storybook trail.  He said he will remove all the story book signs before they start.  Commissioner Kincannon made a motion to move forward with NW Land & Tree obtaining permission from the state for access, have a purchase agreement signed by the lumber company to take the trees to market, prepare areas to stage stacked timber, remove and clean up downed and hazard trees from both sides of the Hoodsport Trail Park.  Commissioner Brazil seconded the motion, it was unanimous.  F McCullough said NW Land & Tree are members of the MRSC small works roster that the Port is a member of, he will write a proposal to be signed by the commission.  S Lindgren said the Port of Hoodsport owns property in town starting at the maintenance shed that goes up the hill past a neighbor and over to where the telephone pole is located in the parking lot.  He said a large tree from the port’s property came down in the snowstorm nearly missing the roof and propane tank of the neighbor.  He took F McCullough to the ports property to assess how many trees could be hazardous to the two adjacent neighbors and port parking area. F McCullough said in the last snowstorm maples, alders and madrona trees were the types of trees that snapped and came down, there is a maple cluster hanging over the neighbor’s house, during the snowstorm one of the treetops snapped and came down but the rest of it will need to be removed.  There are also Maples and Madrona trees leaning over the parking lot.  These will require an 80’ lift to get to the tops of the trees for removal, I estimate it will take three days with the lift rental and our labor, it will cost $5,000.  Commissioner Kincannon said can you handle the cleanup; we want the job complete.  F McCullough said yes, we can clean and remove it all, S Lindgren said he would help with the cleanup.  Commissioner Brazil said what if we allotted $2000. for the cleanup with a total of $7,000. F McCullough said this is a priority, once the lift is rented, we can do it over a weekend.  Commissioner Kincannon asked if anyone had questions or comments.  Commissioner Kincannon asked the Port director to contact the Port’s attorney to find out if money from the investment account slated for the trail park could be used for the hazard tree removal in town.  Commissioner Brazil made a motion to have NW Land and Tree write a proposal to be signed by the director for the immediate removal of the hazard trees in town.  Commissioner Kincannon seconded the motion, it was unanimously approved.

Commissioner Reports     Commissioner Brazil said he took a walk through the Hoodsport Trail Park, it looked like a war zone with all the trees down and large branches everywhere.  Widow maker branches were over the trail and the disc golf course parking area is blocked with a snow berm.  So many trees came down over State Route 119 during the snow and windstorm, there was only one lane, it was covered with packed snow, large branches, and trees.  Commissioner Morris asked as a matter of protocol, when could he speak or add something to the agenda.  Commissioner Kincannon said he could have something added to the agenda before the meeting by contacting the port director or could ask to add a topic during the approval of the agenda.  You can speak during the Commissioner reports and add comments at any time during the meeting.  Commissioner Brazil said since we have a three-person commission, you cannot speak to either of us commissioners about port business unless we are in a public meeting, you can contact the port director to have her pass on information that you want to discuss.  The port director said Commissioner Kincannon just attended a new commissioner seminar at the end of November, there will be another new commissioner seminar, we will sign you up for.  Commissioner Kincannon said the WPPA is creating a Port policy binder that has many answers to common questions about port etiquette and meetings, in the meantime you can read the Roberts rules online to help know how to make and approve motions during meetings.  Commissioner Kincannon said she would be happy write up a recap of her notes from her new commissioner session for Commissioner Morris.  She added that the new brochure for the Hoodsport Trail Park is at the graphic designer. 

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the trail park is a mess, I cleared the parking area but can’t do much until the trees and branches are removed after the snow is all melted.  The gate to the trail park took a pounding and the park is closed.

Hoodsport Marina, Dock & Waterfront Park:  The dock made it through the storm with no maintenance required. There is not a lot to do at the waterfront park and marina right now except for emptying garbage and monitoring everything.   I think I finally found someone to help with maintenance, he is getting his business license then we will talk more.  In the fall someone left fuel gas tanks, 2 wheels and tires by the shed.  Someone stole all of them in the last month.

Public Restrooms: During a public hearing on April 14, 2021, the public restrooms were surplus’d to the Purvis’ whose plans are to repair and re-open them at their expense, they will replace the drain field and repair the septic system in accordance with the Mason County Environmental health specifications.   Until then, the Port of Hoodsport and the Purvis’ continue to provide portable restrooms with washing stations for the publics use. 

Port parking/Office building/Maintenance shed: S. Lindgren monitors live stream surveillance cameras overlooking the public restrooms, office building, port shed, parking lot, waterfront park and marina dock. It appears the same people continue to dump household garbage.

Port Directors Report

The port director welcomed Commissioner Morris to his first regular port commission meeting.  Cody was elected as Port Commissioner Position 3 replacing Commissioner Booth and is serving a six-year term to November 2027.  Commissioner Morris received a packet from the County elections department and was officially sworn in before a notary on January 12, 2022.  The port director asked Commissioner Morris if we could ceremonially swear him in today, he was happy to oblige.  Commissioner Morris read the ‘Oath of Office’, everyone clapped and welcomed him to as the newest Port commissioner.  The Port director said the total registered voters in the Port of Hoodsport’s district is 1851, the total votes cast during the November 2021 election for the commissioner position was 793.  The port director reiterated that the elections department sent a letter in 2021 stating all agencies would now be participating in all election’s costs for general and annual elections throughout the County.  The Port of Hoodsport received its invoice from the County elections department, the funds will be automatically swept from the Port’s general account in January.  The fees are $940.80 for the November 2021 general election and $543.12 for the 2021 annual election cost.  Commissioner Kincannon suggested we budget for the election fees in next year’s budget.  The port director received an email from Jan Morris regarding the Fjordin Crossin event, Jan said she spoke to the Salmon Enhancement center and a few other vendors, they would like to entertain May 15^th as a possible Fjordin Crossin event date.  An application was sent to Jan for usage of the waterfront park.  Commissioner Kincannon said we should table any discussion until we have received the application from J Morris.  The port director forwarded an email from the Washington Public Ports Association who is updating the WPPA port directory for 2022 and encouraged everyone to send an update photo. The directory will show Commissioner Morris as the new Commission in Position 3, we will submit his headshot photo, phone number and email address. We will update the facilities section by removing the public restrooms and 18-hole golf course.

Budget:               December financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above

Next Meeting:    February 9, 2022

Adjourn:          Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Kincannon seconded, all in favor, unanimously approved, meeting adjourned at 10:00a.m.

2022 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am   February 9, March 9, April 13, May 11            

Commissioner Kincannon         Commissioner Brazil         Commissioner Morris

MINUTES FROM THE REMOTE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT’S COMMISSION

December 15, 2021

Call to Order:   9:21am                                                   Adjourned:  9:38am

Meeting Held at:              Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                            Commissioner Kincannon – Chairwoman

                                          Commissioner Brazil – 2^nd Chairman and Trustee          

                                           Commissioner Booth –

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Supervisor of Maintenance

Public:                               Kristin Mastellar – General Manager PUD#1, Kevin Shutty – Mason County Commissioner District 2

Approval of Agenda:       Commissioner Brazil motioned to amend the Agenda adding K Mastellar and K Shutty so they could update the Port on the EV Charging station grant funding then motioned to approve the remainder of the existing agenda dated December 15, 2021 as written; Commissioner Booth seconded; all in favor, unanimously approved.

Minutes: Commissioner Booth motioned to approve the regular port commission minutes for November 10, 2021, Commissioner Brazil seconded, all in favor, unanimously approved.

Vouchers:  Commissioner Brazil motioned to approve the Voucher for November 30, 2021, in the amount of $6,035.31 Commissioner Kincannon seconded, all in favor, unanimously approved.

Public Communication:   K Mastellar and Commissioner K Shutty are checking in to updating the port on a new EV Charging station funding project with Energy Northwest. This is the same entity that the Port of Hoodsport, PUD#1 along with other business applicants along the Hwy 101 corridor worked on a few years back to obtain grant funding from Energy Northwest with the goal to electrify the Hwy 101 corridor.  The mutual grant application was submitted but not approved at that time.  K Mastellar said there is a new Energy NW statewide grant coming available and wanted to know if the port commission was interested in participating.  Commissioner Kincannon said the port would like to participate but is on a tight budget and will not have availability to matching funds but is in full support of the project and will help in any way we can. The port commission has had discussion with WSDOT and local business owners in Hoodsport who are interested in providing matching funds to install EV Charging station in Hoodsport. Two locations were suggested, one location is on State Rt 119 by the Visitors Center, the other location is by the brewery. At a meeting two months ago, we all listened to WSDOT’s grant funding proposal with state and federal grants that will be coming available which were very expensive and criteria for a minimum infrastructure for 4 charging stations per location.  K Mastellar said they are working with the Union Square in Union who are interested, we do not have all the details or paperwork yet. There are no matching funds, PUD#1 will offer the in-kind services and possibly the private sector will participate.  Commissioner K Shutty said he would go to bat for the Port if they wanted to move in that direction.  Commissioner Kincannon said perfect, we along with the private sector will be interested in further discussion and will wait for more information.

Commissioner Reports     Commissioner Brazil said he took a walk through the Hoodsport Trail Park, it was very muddy and we expect weather to be coming in soon.  Commissioner Booth asked if the donated gravel was delivered to the disc golf parking lot.  S. Lindgren said he spoke to Jann Goodpastor and the gravel will be delivered when her brother is up to it.  Commissioner Kincannon attended the Washington Public Ports Assn (WPPA) New Commissioner seminar in Bellevue at the end of November.  There were WPPA attorneys who were very informative, she will write up a recap of the seminar. One of the highlights was the WPPA is writing a procedure manual for all ports to help facilitate with procedures and circumstances that may arise.

Commissioner Kincannon said she has a QR code for the Hoodsport Trail Park brochure and map, is working on rewording the brochure and has given the map of the Hoodsport Trail Park to a graphic designer for updating. 

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said he does not have a definitive date as to when the gravel will be delivered to the disc golf parking lot as per his conversation with Jann Goodpastor.  The gate to the trail park is closed as of yesterday because it was snowing heavily.

Hoodsport Marina, Dock & Waterfront Park:  Commissioner Booth asked if the maintenance contractor who is gone has any of the port’s keys.  S Lindgren said yes, we will have to replace the master locks on the shed and gate, the dumpster key is issued by the garbage company, I don’t think we need to worry about it. I am looking for another maintenance person to replace him.

Public Restrooms: During a public hearing on April 14, 2021, the public restrooms were surplus’d to the Purvis’ whose plan are to reopen them at their expense, they will replace the drain field and repair the septic system in accordance with the Mason County Environmental health specifications.   Until then, the Port of Hoodsport and the Purvis’ continue to provide portable restrooms with washing stations for the publics use. 

Port parking/Office building/Maintenance shed: S. Lindgren monitors live stream surveillance cameras overlooking the public restrooms, office building, port shed, parking lot, waterfront park and marina dock. It appears the same people continue to dump household garbage.

Port Directors Report

The port director said after two years of service, today, sadly is the last day Commissioner Booth will serve on the Port of Hoodsport’s commission, she thanked Commissioner Booth for her dedication and devoted service to the Port of Hoodsport.  Her strengths, which include her commitment, diplomacy, mindfulness, focus of community needs and the perseverance required to move through challenging decisions are very much appreciated. Commissioner Booth served as Chairperson in 2021 and spearheaded the health and maintenance of the marina, dock, and waterfront park.  We wish you the best of luck with all that is ahead of you and you are always welcome to attend our port meetings.  The port director welcomed Cody Morris, our newly elected commissioner who was elected in the November election to serve as Port Commissioner Position #3 a six year term replacing Commissioner Booth. Cody, you will fill out the paperwork provided to you by the elections office and will be sworn in in front of a notary by or before the meeting on January 12^th. 

Budget:               November 2021 financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above

Next Meeting:    January 12^{th, 2022}

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, all in favor, unanimously approved, meeting adjourned at 9:38a.m.

2022 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am   January 12th             

Commissioner Brazil                Commissioner Booth          Commissioner Kincannon

MINUTES FROM THE REMOTE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION November 10, 2021

Call to Order:   9:21am                                                   Adjourned:  10:25am

Meeting Held at:              Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Booth – Chairwoman

                                           Commissioner Kincannon – 2^nd Chairwoman

                                            Commissioner Brazil – Trustee                                                   

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Supervisor of Maintenance

Public:                                                  no comments

Approval of Agenda:       Commissioner Brazil motioned to amend the Agenda to add appointing the 2022 Chairperson and Second Chairperson. He also motioned to approve the remainder of the agenda dated November 10, 2021 as written; Commissioner Kincannon seconded; all in favor, unanimously approved.

Minutes: Commissioner Brazil motioned to approve the regular port commission minutes for October 13, 2021, Commissioner Kincannon seconded, all in favor, unanimously approved.

Vouchers:  Commissioner Brazil motioned to approve the Voucher for October 31, 2021, in the amount of $6,033.46 noting one of the invoices for maintenance was not received and will be included in the November Voucher. Commissioner Kincannon seconded, all in favor, unanimously approved.

Public Communication:   none to report

Commissioner Reports     Commissioner Kincannon said she is working on an updated map of the Hoodsport Trail Park with color coding showing two distinct trails and how to follow them, a QR code will be created for hikers to scan showing the Hoodsport trail map.  The QR code will be laminated and posted in the parking lots at each entrance of the trail park for hikers to access.  Commissioner Brazil said he has not seen many disc golfers.  Commissioner Brazil said he would like to change the Port’s logo to include some graphics.  Commissioner Kincannon said it would be nice to see disc golf, hiking and the marina within the logo if it is changed.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said he does not have a definitive date as to when the gravel will be delivered to the disc golf parking lot.  Commissioner Kincannon suggested S Lindgren contact Jann Goodpastor (who offered to donate the gravel), to find out if it can still be delivered or if the Port should find another resource, the Port does not want to lose the generous offer.

Hoodsport Marina, Dock & Waterfront Park:  S Lindgren found a gill net on the Port beach, said it had many snagged Dungeness crab shells.  He rolled it up on the beach, he went to retrieve it the next morning, it was gone.  The Coast Guard was moored at the end of the port dock a few days later. S Lindgren will be removing the flower baskets from the power poles so the Kiwanis and PUD#1 can hang the Christmas Candy Canes on the poles.  The Kiwanis typically put up the Christmas tree at the Waterfront Park at the end of November.

Public Restrooms: During a public hearing on April 14, 2021, the public restrooms were surplused to the Purvis’ who plans to reopen the restrooms.  At their expense, they will replace the drain field and repair the septic system in accordance with the Mason County Environmental health specifications.   Until then, the Port of Hoodsport and the Purvis’ continue to provide portable restrooms with washing stations for the publics use.  S Lindgren said he will spread de icer in front of the portable restrooms and its parking area as the weather gets colder.

Port parking/Office building/Maintenance shed: S. Lindgren monitors live stream surveillance cameras overlooking the public restrooms, office building, port shed, parking lot, waterfront park and marina dock. It appears the same people continue to dump household garbage.

Port Directors Report

The Port’s attorney responded to the newly elected Port commissioner, Cody Morris questioned advertising his port commissioner status in his place of business and asked if he could be open to discussion and suggestions from the public. After reviewing RCW’s, Municipal Code of Ethics and an email response from the Public Disclosure Commission (PDC).  The PDC’s main concern was whether the sign would be considered a contribution to an election campaign prior to an election, in this case it would not be applicable.  It is not an ethical violation or prohibited act under the Municipal Code of Ethics for municipal officers.  The prohibited acts specifically identify that he may not use the position to secure privileges or exemptions or to provide favors or agree to give or receive compensation for services or to disclose confidential information acquired by reason of his official position.  Commissioner Booth asked the director to forward the email to Cody Morris prior to his appointment. Discussion about the offer from the outfitters shop to receive moorage payments via credit cards will be discussed further with the Purvis’ regarding how merchant fees are to be passed on to the public and further discussion with the County treasurer for rules around depositing the funds.  K. Masteller with PUD#1 said she was researching another EV Charging station grant option to present to the port commission in an upcoming port meeting.  Commissioner Booth said she is stepping down as the Chairperson immediately and suggested the commission discuss re assigning her position.  Commissioner Brazil motioned to appoint Commissioner Kincannon as the Commission Chairperson and himself as the second Chairperson retaining the position of Trustee.  Commissioner Kincannon seconded, all in favor, unanimously approved.

Budget:               October financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above

Next Meeting:    December 15^th

Adjourn:          Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Kincannon seconded, all in favor, unanimously approved, meeting adjourned at 10:25 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am   December 15^th

Commissioner Brazil                Commissioner Booth          Commissioner Kincannon

MINUTES FROM THE REMOTE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION October 13, 2021 Call to Order:   9:01am                                                   Adjourned:  10:25am

Meeting Held at:              Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:  Commissioner Booth – Chairwoman, Commissioner Kincannon – 2^nd Chairwoman Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Supervisor of Maintenance

Public:                                Tonia Buell, Project Development Mgr. WSDOT

Approval of Agenda:       Commissioner Kincannon made a motion to amend the agenda to add WPPA Per Diem Resolution to Port Directors report and approves the remainder of the agenda dated October 13, 2021 as written; Commissioner Brazil seconded; it was unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes for September 15, 2021, Commissioner Kincannon seconded the motion, unanimously approved.

Vouchers:  Commissioner Brazil made a motion to approve the Voucher for September 30, 2021, in the amount of $8,874.24 & 3rd Quarter Commission Payroll in the amount of $1,374.68; Commissioner Kincannon seconded, unanimously approved.

Public Communication:   Tonia Buell, Project Dev. Manager with Washington State Department of Transportation (WSDOT) said their goal is to electrify highways across the United States and in the pacific northwest to expand Hwy 101 from Olympia to Port Angeles.  The goal is to have electric vehicle charging stations at 50-mile intervals.  Part of a Volkswagen settlement agreement was to give $2 billion dollars to electrify America.  $800 million was to be invested in California, and $1.2 Billion went to the United States for charging infrastructure along highly traveled highway corridors across America.  Hoodsport is an area of interest with the location along the highway and tourist draw.  WSDOT put in proposals for agencies to partner with the private sector in applying for potential grant money and to match funds with their own money to install fast charging EV stations in locations along highway corridors.  It is suggested that there are four DC fast charging stations at each location where people can charge for 30-45 minutes so their battery will be at least 80% charged.  Each charging stations costs $100 thousand dollars, so a location of four charging stations will cost $400 thousand dollars for infrastructure and the chargers.  Commissioner Kincannon said our community may not be able to come up with funds to match grant money.  T Buell said the more matching funds from the private sector, the higher the score on grant money.  The funding program has not started yet, we are currently looking for good sites and finding partners to participate.  The federal government may be funding $71 million dollars at some point.  We are suggesting the communities and private sectors put together proposals and be ready for grant funding.  T Buell said she would submit a grant format to use as an example from the last grant funding applicants.  Commissioner Brazil asked if Tesla charging stations are proprietary to their own vehicles.  T Buell said, yes, Tesla drivers have an adaptor they can use for DC charging stations, however Tesla charging stations are proprietary to their own vehicles.  Commissioner Booth asked why we need four stations, T Buell said we are gearing up for future use, all car manufacturers are making electric vehicles and it will become a future standard.  J Morris asked if all four stations must be in one location, T Buell said it is better if they are all in a row, it is the lowest cost option due to station equipment, electricity upgrades, permits, host site agents.   We need more power to supply higher expectations, Hoodsport is directly along the highway and the goal is to finish highway corridors before electrifying other roadways.  Commissioner Booth asked if we could expect more government funding for these projects, T Buell said their goal is to use more of the private sector funds and are very excited to see the interest in EV Charging stations in Hoodsport to fill the gap between Olympia and Port Angeles.  Annie with the Timberland Regional library put out the fall storybook along the lower trail at the Hoodsport Trail Park.  The story is called “Explorers of the Wild”, its about a little boy and a bear walking along the trail that they explored together.  Annie asked if she should put up a winter storybook.  Commissioner Brazil said as it gets wetter and windier, we must close the gates due to tree branches and I think we should wait to be safe.  Commissioner Kincannon said I think that is a great idea.  Commissioner Booth said this is a great partnership and we really appreciate the storybook trail.

Commissioner Reports     Commissioner Kincannon is working on the QR codes & GIS maps for hikers to easily access and follow the trails at the Hoodsport Trail Park on their phone.  All Trails App may also work for hikers.  We will have a QR code at each trail head to scan for the map.  Commissioner Brazil will walk the HTP to test the All-Trails App and look at the new trail markers and signs.  Commissioner Booth is working on cleaning up information on the internet related to the Port of Hoodsport and will put together a list of updates.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the trail looks fantastic and only needs a few more symbols.  MW is doing a terrific job in maintaining the upper and lowers hiking trails.  The trails leading to the abandoned 18-hole disc golf course is overgrown, we are losing sight of the pads and goals.  The Disc Golf club stopped working on the 60-acre side of the trail park because it was too much work to build and maintain with volunteers who all have full time jobs and the terrain is very steep and rough.  We could take apart the equipment and haul it out.  A guy was seen dumping fish carcasses in the lower parking lot, I watched him and got his license plate number.  Commissioner Booth asked if S Lindgren could report to the Sheriff that someone was littering, he said yes.  Commissioner Kincannon suggested identifying as a Port staff and ask them to call the individual regarding the incident.  As far as the donated gravel to cover the disc golf parking lot from the Goodpastors, when asked about it, he said to wait a while, he isn’t ready.  Dumpster trash pick up was reduced to every other week as of October 12^th for winter months.

Hoodsport Marina, Dock & Waterfront Park:  S Lindgren drained down the irrigation water and the fire lines on the dock before the temperature gets down below freezing. The port purchased and electric cordless lawn mower, weed eater with a pole saw attachment and extra battery packs, it all works fantastic without bogging down.

Public Restrooms: In a public hearing, the public restrooms were surplused to the Purvis’ on April 14^, 2021.  They will be replacing the drain field and repair the septic system in accordance with the Mason County Environmental health specifications to re-open the restrooms.  Until then, the Port of Hoodsport and the Purvis’ continue to provide Sani cans with washing stations for the publics use.

Port parking/Office building/Maintenance shed: S. Lindgren monitors live stream surveillance cameras overlooking the public restrooms, office building, ports shed, parking lot, waterfront park and marina dock. It appears the same people continue to dump household garbage.

Port Directors Report

The port commission signed a resolution sent out by the Washington Public Ports Assn to correct a legislative mistake to adjust per diem for inflation.  The port director contacted the WA Fish and Wildlife habitat program director about who she could refer who had knowledge about building a break water to protect the ports dock from wind and waves in winter weather.  The Corp of Engineers was suggested and contacted, the contact emailed back with a suggestion of coordinating with WA Fish and Wildlife and said that without a project design, they could not provide information.  Commissioner Kincannon suggested calling the WPPA to find out if another port has done a similar project.  Commissioner Brazil said the Port of Port Townsend has done these projects.  Commissioner Booth said she has seen three prong jax stacked in the water to prevent wave action.  S. Lindgren said the Union Marina uses rocks as a break water.  Commissioner Booth suggested doing more homework, waiting until spring, and delegating it to the new commissioner to tackle the project.  Cody Morris, the commissioner elect inquired about placing a sign in his business establishment advertising his commission position so the public can come into his business with topics for discussion.  The executive director said she would contact the Port’s attorney who is researching RCW’s, Code of Ethics, and consulting with the Public Disclosure commission to provide an answer for C Morris.  Commissioner Booth asked about the Ports ability to collect moorage fees by receiving other forms of payment besides cash and checks.  The director inquired with the County Treasurer who said it is not a possibility at this time to collect any forms of payment for the Port, she said the Port is responsible for collecting its revenue before submitting it to the Treasurers office.  She said the Port could open a merchant account with a bank to accept credit card payments, some caveats are, the port would have to provide wifi at the point of receipt, merchant fees would be associated and someone or a kiosk must be available to receive payment.  The director called a Commissioner from the Port of Grapeview who said a credit card kiosk would cost upwards of $10,000., a merchant services account is required, wifi is required and merchant fees will apply.  He said moorage fees of $10. For an overnight stay only during certain seasons with a total annual revenue of $500. To $800. Dollars does not pencil out.  With the commission’s approval, the fall newsletter was sent to the Lake Cushman admin to include with their newsletter, it was also posted on the Ports website and at the Ports office.

Budget:               September financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above

Next Meeting:    November 10^th Regular Port commission meeting & 2022 Budget Hearing

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, it was unanimously approved, meeting adjourned at 10:25 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am    November 10^th, December 15^th

_______________________  _____________________  _________________________                  

Commissioner Brazil                Commissioner Booth          Commissioner Kincannon

MINUTES FROM THE REMOTE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION

September 15, 2021 Call to Order:   9:03am                                                   Adjourned:  10:02am

Meeting Held at:              Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call: Commissioner Booth – Chairwoman, Commissioner Kincannon – 2^nd Chairwoman, Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Supervisor of Maintenance

Public:                            Cody Morris – Potlatch Brewing Company, Kirk Boxleitner – Shelton-Mason County Journal

Approval of Agenda:  Commissioner Booth made a motion to amend the agenda to remove Samantha Stanford (Corp of Engineers) and George Blevins (Olympic Septic Company from the Open Public comment area as no shows and to approve the remainder of the agenda dated September 15, 2021 as written; Commissioner Brazil seconded; it was unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the regular port commission minutes for August 11, 2021, Commissioner Kincannon seconded the motion, unanimously approved.

Vouchers:  Commissioner Kincannon made a motion to approve the Voucher for August 31, 2021, in the amount of $9,750.28; Commissioner Brazil seconded, unanimously approved.

Public Communication:   The port director talked to the commission and public about the upcoming election in November 2021. Commissioner Booth’s position is up for election, she chose not to file in May as the incumbent for her current position and chose to remain in her Commission position until the election in November.  No one filed for this open position in the May election filing period so there was a special filing period in August in which Cody Morris filed to run for Commissioner Booth’s position. And, because it is an odd year, the position in which Commissioner Kincannon was appointed to is also up for election in November.  No one filed to run for her position in the May or August filing period so Commissioner Kincannon will retain her commission position.  The port director invited and introduced Cody Morris as next to be elected  in November as the newest Port of Hoodsport Commissioner to fill Commissioner Booth’s position, Cody Morris introduced himself as the owner of the Potlatch Brewing Company in Hoodsport. C Morris said he grew up is Seattle and spent time on the Hood Canal at his parent’s cabin since the 1990’s.  He attended Evergreen State College then moved back to Seattle, and pursued the beer and wine industry in the Sodo neighborhood.  His beer pub became the best new restaurant in Seattle.  He was approached to form a partnership with Holland partners in South Lake Union.  He and his wife decided to open a brewery in Hoodsport in 2020 which should be completed with inside service in October 2021.  He is interested in the Port commission position because he is fascinated with local government, he wants to learn about the mechanics and to make changes that could make life more pleasant in Hoodsport. Commissioner Booth welcomed C Morris and said we are excited to have you become a Port commissioner; we are sure you will be an asset to the town.  K Boxleitner said he was looking for a local artist to do a business profile on and now he can add the nuances of becoming a new port commissioner.  C Morris said he was curious about the rules around being a Port commissioner and owning a business in town.  He would like to set up a day a month to offer a place for the community to voice concerns and make suggestions, He was curious if he could use the port office or pub to have public meetings.  The port director said the port office space is very small to even host a regular port commission meeting and that all large public meetings have been held at the library meeting room. The port commission made a motion to continue with remote virtual meetings and noticed there is more participation with a virtual meeting.  Commissioner Booth said anytime two or more commissioners gather and talk about business, it must be advertised as a public meeting and minutes need to be taken. Commissioner Brazil said the public is usually involved only when there is an issue of concern, he added that the commissioners are paid $128. per diem in which they can only claim one meeting per day.  The port director said the WPPA (Washington Public Ports Association) has not yet scheduled the next New Commissioner Training session and she will notify Commissioners Kincannon and Morris (when he is sworn in) as to when it is scheduled.  There is also a Small Ports meeting each year in October that is beneficial for the Commissioners to attend for interactive small port discussion and to get to know other Commissioners of small ports in the state of WA. C Morris said he would love to attend the Port’s regular port commission meeting in October.

Commissioner Reports     Commissioner Kincannon said she will be connecting with the Port’s IT technician as soon as she has an updated map of the Hoodsport Trail Park so they can create a QR code for people to scan with their phone to download a copy of the trail map.  The QR code can be laminated and posted in the parking lots to each entrance of the trail park for hikers to access.  Commissioner Brazil asked what it would look like, Commissioner Kincannon said a picture will pop up on your phone that says welcome to the Hoodsport Trail Park, there will be a photo of the Hoodsport Trail map.  S Lindgren said he would leave a copy of the current trail map at the office for Commissioner Kincannon to pick up.  She said she has a graphic designer who can enhance the trail map.  Commissioner Brazil said it is called the Hoodsport Hills Disc Golf Course and the 9-hole course is officially called the ‘Cushman Crawl’.  Commissioner Kincannon said if enough people go to Google maps while at the Hoodsport Trail Park and drop a pin on the disc golf course, Google will start to recognize it and it will show up on a Google map.  Commissioner Booth said she has multiple calls into WSDOT regarding the striping in the crosswalks throughout Hoodsport. The project engineer said the crosswalks, ADAs parking and no parking around the fire hydrants should be painted in the next week, Commissioner Booth told WSDOT she was concerned about visitor safety.  Commissioner Booth asked S Lindgren if they could put the crosswalk flags back up on the poles.  He said he would gather the flags and make more if needed.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the parking signs are up at all three parking areas at the trail park and disc golf park. He researched how to keep the hikers on the trail and determined yellow markers will indicate the lower loop and red markers will indicate the upper loop trail.  He and the other maintenance crew moved the trail around a big tree as a safety precaution, so hikers avoid an area of natural erosion occurring next to the trail on the lower loop. 

Hoodsport Marina, Dock & Waterfront Park:  S Lindgren refreshed the painted areas in the port’s parking lot.  Commissioner Kincannon said she went through all the grants available at this time for the break water project and an EV Charging station, there are currently no grants available for ports, the grants were all to create jobs and for lost revenue due to COVID relief.  Commissioner Booth asked the port director to check with the County Treasurer to find out if there are an alternative way people can pay for moorage with a credit card online or with a phone App.

Public Restrooms: The Public restrooms were surplused to the Purvis’ on April 14^, 2021, after a public hearing was held.  The Purvis’ will be replacing the drain field and repair the septic system in accordance with the Mason County Environmental health specifications to re-open the restrooms as soon as possible.   Until then, the Port of Hoodsport and the Purvis’ continue to provide Sani cans with washing stations for the publics use.

Port parking/Office building/Maintenance shed: S. Lindgren through a Security App monitors live stream surveillance cameras overlooking the public restrooms, office building, ports shed, parking lot, waterfront park and marina dock. It appears the same people continue to dump household garbage.

Port Directors Report

All items on the port director’s agenda were covered in the regular port commission meeting.

Budget:               August financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above Next Meeting:    October 13^th

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, it was unanimously approved, meeting adjourned at 10:02 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am   October 13^th, November 10^th, December 15^th             

Commissioner Brazil                Commissioner Booth          Commissioner Kincannon

MINUTES FROM THE REMOTE VIRTUAL REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION August 11, 2021

Call to Order:   9:00am                                                   Adjourned:  10:13am

Meeting Held at:              Via Zoom Conference Room  

Roll Call:  Commissioner Booth – Chairwoman, Commissioner Kincannon – 2^nd Chairwoman, Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Supervisor of Maintenance

Public comment:              None               

Approval of Agenda:  Commissioner Kincannon made a motion to approve the agenda as

written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Kincannon made a motion to approve the regular port commission minutes for July 14, 2021, Commissioner Booth seconded, unanimously approved.

Vouchers:  Commissioner Kincannon made a motion to approve the Vouchers for July 15, 2021, in the amount of $14.74 and July 31, 2021, in the amount of $14,995.83 which included the annual insurance premium of $5,757.00; Commissioner Booth seconded, unanimously approved.

Public Communication:   M. Purvis emailed the port with an update on the public restroom septic system saying he has a septic design but no permit yet.  He is having a land survey done to double check boundaries. K Boxleightner with the Shelton-Mason Journal said he was here to listen in. A Bowers with the Timberland Regional Library said she had nothing to add and is listening in.  J Morris said she was working on the Fjordin Crossin and trying to find dates in 2022 that would work best, the tides and Farmers Market events were conflicting. The Potlatch Brewery got their final from the liquor control board and building permit, but the contractors are not finished with the inside, they have a beer garden in the back with tents on the gravel.  She said the beer was very good. Commissioner Kincannon said her family was visiting and many of them went to the brewery and said the beer was absolutely great.

Commissioner Reports     Commissioner Booth asked the commission if there was anything to report, there was not.  Commissioner Booth asked the port director to send an email with a reminder to each commissioner to write about the port’s amenities for submission in the 2022 Mason County Visitors Guide.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the disc golf and Hoodsport trail parks are very busy.  S Lindgren walked through the trail park to look at the trail signs because people were confused with the current trail signs. He said they were a little confusing and invited the commission and the port director to walk the trails and loop with him to look at the signs and make decisions on what symbols should be on the signs for clarity.  Commissioner Booth and the director committed to meet with him to walk the trails in the park.  Commissioner Kincannon is looking in to a QR code or a GPS system that can be linked to a trail map showing where you are on the trail.  She will talk to the port’s IT person to see what software programs could be used.  The director said the printed maps need to be updated but will order more for handouts at the Visitors center and trail park.

Hoodsport Marina, Dock & Waterfront Park:  S Lindgren purchased paint to freshen lines and painted areas in the port’s parking lot. 

Public Restrooms: The Public restrooms were surplus’d to the Purvis’ on April 14^, 2021 after a public hearing was held.  The Purvis’ will be replacing the drain field and repair the septic system in accordance with the Mason County Environmental health specifications to re-open the restrooms to the public as soon as possible.   Until then, the Port of Hoodsport and the Purvis’ continue to provide Sani cans with washing stations for the publics use.

Port parking/Office building/Maintenance shed: S. Lindgren has a Security App on his phone to monitor live stream surveillance cameras overlooking the public restrooms, office building, ports shed, parking lot, waterfront park and marina dock.

Port Directors Report

The port director said she and the port’s accountant, Wittenberg CPA have complied with the state auditor to provide information as requested during the biennial assessment audit for the years 2018-2019.  The director said the port just received an Exit letter stating the audit was complete and the audit results would be posted on the WA state auditor’s website.  The exit letter stated that based on the procedures performed, nothing came to their attention in the areas they reviewed causing them to believe the Port was in compliance with applicable state laws, regulations and its own policies and had no significant weaknesses in controls over the safeguarding of public resources. They added their appreciation for the prompt assistance with audit requests.  The port director asked if the commission and maintenance supervisor would review the parking and trail signs before placing the order.  The port director, Commissioner Booth and S Lindgren committed to meet in the port parking area across from the waterfront park.  The port director contacted Laura at the WA Fish & Wildlife Habitat Program office, explained there were stumps on the public beach that were anchored for erosion control.  They were there for as long as anyone could remember, then one day the maintenance supervisor noticed the cable that anchored them was cut and removed causing some of them to float away in a high tide.  Laura said, ‘do you think it is still necessary to have the stumps for erosion control? Soft shore armory is better than cement blocks, but you will need a permit from us and the county to replace them.  In my opinion, it is okay if they float away, I have no concerns, it is okay for inland soil to go into the water.  You can check with WSDOT to see if it worries them since the highway is close by and ask them if they want to fix it.”  The director asked if Laura knew who the point of contact was to talk about a break water floating log boom that could protect the port’s 6 slip boat dock in inclement weather. She suggested Samantha with the Army Corp of Engineers.  The director called Samantha, she said the Corp. could permit the breakwater if the port hired a contractor to do the work, she said the contractor would know how to apply for necessary permits.  Samantha said she is willing to attend the next port meeting to explain the procedure and answer the port commissions questions.  The port director went over the port’s insurance binder with the commission and noted the ports insurance premium increased by $1000.00 for 9-2021 through 8-2022.  The port director attended a webinar on EV Charging stations, the electric vehicles being built by car manufacturers and the need for EV Charging stations on Highways in Washington, it was directed at Port’s in the state of Washington. It was hosted by the project development manager at WSDOT and WA State University’s Green Transportation & Energy program director.  They wanted Port’s to partner with the private sector to find locations where EV charging stations could be placed to electrify the highways.  They offered limited grant money and suggested the federal government would be providing grants to help agencies and the private sector to install EV charging stations.  The level 1 EV charging station cost up to $100,000. providing a full battery charge in a short amount of time, the level 2 EV charging station costs $10,000. It provides a partial charge.  WSDOT and WSU representatives said they would be willing to do a presentation for Port commissions and the private sector.  The director asked if anyone was interested in a presentation, Commissioner Booth said yes, lets invite them to give us a presentation.  In an email, M Purvis said he is interested in partnering with the port if WSDOT or Federal EV Charging station grant money becomes available.  J Morris with the Hardware Distillery said she would be interested in partnering with the Port on the EV charging station as well. 

‘

Budget:               July financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above Next Meeting:                   September 15^th

Adjourn:          Commissioner Booth made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, it was unanimously approved, meeting adjourned at 10:13 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am   September 15^th, October 13^th, November 10^th, December 15^th        

Commissioner Brazil                Commissioner Booth          Commissioner Kincannon

MINUTES FROM THE REMOTE VIRTUAL REGULAR PORT COMMISSION MEETINGOF THE PORT OF HOODSPORT COMMISSION

July 14, 2021 Call to Order:   9:00am                                                   Adjourned:  10:25am

Meeting Held at:              Via Zoom Conference Room  

Roll Call:    Commissioner Booth – Chairwoman, Commissioner Kincannon – 2^nd Chairwoman, Commissioner Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Supervisor of Maintenance

Public:                                     Geri Purvis – Hood Canal Grocery, Annie Bowers – Timberland Regional Library

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Kincannon seconded; unanimously approved.

Minutes: Commissioner Kincannon made a motion to approve the regular port commission minutes for June 15, 2021, Commissioner Brazil seconded, unanimously approved.

Vouchers:  Commissioner Kincannon made a motion to approve the Voucher for June 28, 2021, in the amount of $8,756.39 and Q2 Commission Payroll in the amount of $1,389.61; Commissioner Booth seconded, unanimously approved.

Public Communication:   G. Purvis wanted to update the port commission on the progress of repair for the septic system at the public restrooms.  We approved a bid from a guy who looked at the septic system and we are on his schedule.  In the meantime, we along with the Port added additional Sani cans with extra cleaning service over the 4^th of July weekend, it went well, we had no complaints.   A Bowers said the summer story book has been installed at the Hoodsport Trail Park, itt is called ‘And then came Summer’.  As I was installing the pages on the signs, a family walked up and were thrilled to be the first family to read the story.  Commissioner Brazil said that is great, our second story at the trail park.  A Bowers asked if they could install stories all year round.  S. Lindgren said in inclement weather we close the park due to hazardous trees and branches falling in high winds.  A Bowers said they plan to install a fall story and will check with S Lindgren to see if it is safe to put up a Winter story.  I am happy to report that all of the signs were intact and none of them were stolen.

Commissioner Reports     Commissioner Brazil said he was approached by a member of the Lake Cushman homeowner’s association, she wanted to know if the port would be putting up more trail park signs because when trying to follow the trail, it was real confusing.  Commissioner Brazil said, maybe we could have basic signs pointing to the upper trail, the lower trail and parking lot.  S Lindgren said all the trail signs are basic, some of them may have been knocked down, some of the loops go to the old disc golf pads.  Commissioner Kincannon said according to Facebook comments, everyone loves the trail, they also said it would be great to have better signage.  Maybe we can place more signs to help people find their way through the loops with color coded signs to show which trail they are on.  I will be up there next week with family and will test the trail.  Commissioner Booth said Heidi has a good idea to create a GPS trail map accessible by phone. Commissioner Kincannon said, I will head up the internet mapping to get that going.  Commissioner Booth said she looked at the Mason County Visitors Guide and noticed no mention of the Port of Hoodsport or any of its amenities such as the Hoodsport trail park, disc golf park, story book trail, boat moorage, public beach, or the waterfront park.  Heidi said the Journal does it, I don’t manage it.  K Boxleitner said each journalist is assigned a different section; I was assigned to mini profiles on small towns.  The disc golf course could have an article in the golf section.  Justin Johnson is the editor for the Mason County Journal, its best to reach him via email.  Commissioner Booth asked K Boxleitner if we were to put together more information on the port’s amenities could it be published in next year’s guide?  He said yes you need to contact Justin.  Commissioner Booth asked each commissioner to write a blurb about the amenities so we could have copy ready for the 2022 Mason County Visitors Guide.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the disc golf park and waterfront parks are very busy.  The trash cans are full all the time.  MWJ Services will be monitoring the trail park and keeping trails trimmed back and parking lots clean at both the Hoodsport Trail Park, Gazebo parking and Disc Golf parking areas.

Hoodsport Marina, Dock & Waterfront Park – S Lindgren said the 4^th of July was the same as every year, no one reads the ‘No Fireworks’ signs, they use personal fireworks on the beach and at the waterfront picnic area.  The picnic area was packed, garbage cans were full and there was garbage all over the beach.  The sprinklers came on at their usual time at 9:30 and people scattered. Commissioner Booth said let’s adjust the sprinklers to come on at 11pm next year.  G. Purvis said there was not a single open parking spot in my parking lot, it was packed for 3-4 hours, but it was the most mellow 4^th of July we have had.  S Lindgren said the Port’s chainsaw was stolen out of the back of his truck while he was mowing the lawn.  People are always casing the cars; I ran the surveillance video back and saw the guy but could not get a clear view of his license plate number.  I was online looking for a new chain saw, looking at a gas-powered Stihl’s, the nearest dealer and repair shop is in Olympia and everything I research suggests they are pushing hard to use battery powered equipment instead of gas.  How does the commission feel about that? Commissioner Booth said it may be a sign to get away from gas powered tools, everything is going to battery powered, S Lindgren said, if we are going that way, we will need new tools with interchangeable batteries and a battery docking station with extra batteries.  We will need a chain saw, hedge trimmer, lawn mower, leaf blower and power washer.  Commissioner Booth said I make a motion to move away from the gas-powered maintenance tools and purchase battery powered tools with extra interchangeable batteries, Commissioner Brazil said I second that motion, Commissioner Kincannon said I agree, it’s a great idea, the motion unanimous carried. S Lindgren said I noticed the power line was laying across the beach and called PUD#1, they came right away to take care of it.  S Lindgren said the dock is taking a beating from the wind and waves, the SW moorage finger squeaks, the rollers bang up against the piling and makes a horrible noise.  When the dock repair crew fixed it, they put plywood on it and the screws need to be replaced.  Commissioner Booth said when she spoke to the dock repair company, they said one option was to remove that finger, but she is not a fan.  Commissioner Kincannon said I don’t like that idea to take away from the community.  S Lindgren said there is no wave break so that corner takes a beating.  I can patch it, but it is not a long-term solution.  Even if the dock was replaced, we would still face that problem.  We need a breakwater. Commissioner Booth asked the director to investigate a breakwater.  Commissioner Brazil said the Corp of Engineers may have something to say about it.  Commissioner Kincannon said I will help with the investigative work and report back.  S Lindgren said there are stumps on the beach anchored by guidelines on eyelets.  Every single one of the cables are gone, two of the stumps floated away.  I am sure they were put there for a reason to stop erosion. I retied them back when I realized the cables were cut.  Commissioner Booth asked if the director would find out who to talk to about who put them there, if they are significant, and what to do at this point.  S Lindgren said the paint for the ADA parking and fire hydrant at very faded.  Commissioner Booth said go ahead and paint it.  S Lindgren said the snowplow in the winter scraped out the ADA cones.  S. Lindgren said we hired a new assistant maintenance contractor, MWJ Services, he will be working on the Hoodsport Trail Park and breaking in on garbage detail.

Public Restrooms: The Public restrooms were surplus’d to the Purvis’ on April 14^th after a public hearing was held.  The Purvis’ will be replacing the drain field and repair the septic system in accordance with the Mason County Environmental health specifications to re-open the restrooms to the public as soon as possible.   Until then, the Port of Hoodsport and the Purvis’ are continuing to provide Sani cans with washing stations for the publics use.

Port parking/Office building/Maintenance shed: S. Lindgren has Security App’s on his phone to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

The port director received an email from the YSS Dive Shop regarding a dead seal pup they spotted on the beach, YSS called NOAA who came out and picked it up.  The port commission approved a standard notice to be printed and placed on vehicles violating the 2-hour parking time limit in port parking spaces.  The notice will be to convey a friendly message for those who monopolize valuable parking spaces asking them to kindly allow other people a turn to park so everyone can enjoy the recreational amenities and visit local businesses in downtown Hoodsport. The director consulted with the Ports legal counsel regarding 2-hour parking signage for port parking spaces and specific verbiage to use on the parking notices.  A suggested verbiage was forwarded to the port commission for review and approval.  The Port commission inquired about remote meetings in the last regular port commission meeting.  The Port director reminded the port commission they were still under the Governors emergency proclamation which allows the Port agency to continue with remote meetings at this time if there is an option created for the public in which they can attend a public meeting remotely, read the agenda and hear the meeting.  The director also said if the port commission desired, they could continue with remote board meetings if the criterion to the public is met and they make a motion to adopt that policy.  It is probable the Governor will come up with alternative choices in conducting public meetings. Commissioner Brazil made a motion to adopt continuing to have remote board meetings because the office space conference table and are very small and he feels Zoom meetings facilitate a broader community and public participation.  Commissioner Kincannon seconded the motion, the motion carried.  The port director entered into an agreement to share information electronically with the State Auditor and expects the special biannual assessment audit to start at any time.  The port director along with the port’s accountant will likely be providing information to the auditor over the next month in response to their audit requirements.

Budget:               June financial statements were reviewed

Old Business:  As discussed above        New Business:       None Next Meeting:                   August 11^th

Adjourn:          Commissioner Booth made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, it was unanimously approved, meeting adjourned at 10:25 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am    August 11^th, September 15^th 2021        

Commissioner Brazil                Commissioner Booth          Commissioner Kincannon