Port Commission Minutes

MINUTES FROM THE REGULAR PORT COMMISSION MEETING FOR THE PORT OF HOODSPORT

May 8, 2024

Call to Order:   9:01am                                                   Adjourned:  10:10am

Hybrid Meeting Held at:   24113 North Highway 101, Suite A Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Kincannon–Chairwoman/2^nd Trustee

                                                Commissioner Brazil – 2^nd Chairman/Trustee

                                                Commissioner Morris

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Facility Supervisor

Public speakers:              F McCullough – NW Land & Tree

Approval of Agenda:       Commissioner Kincannon motioned to approve the May 8, 2024, agenda as amended to include Marine Floats 1^st & 2^nd payment checks.  Commissioner Morris seconded; all in favor, it was unanimously approved.

Minutes: Commissioner Kincannon motioned to approve the regular port commission meeting minutes for April 10, 2024, Commissioner Brazil seconded, it was unanimously approved.

Vouchers:  Commissioner Morris motioned to approve April 2024 Voucher 1of1 in the amount of $15,729.43 and Marine Floats dock repair cks #1 $5,374.33 & #2 $5,374.33 Commissioner Kincannon seconded, it was unanimously approved.

Public Communication:   

F McCullough said it is nice to work with S Lindgren, we started on the 10^th T-Basket hole at the Disc Golf course, it took 7 hours to complete without the T-box or goal, it turned out sweet we smoked it out real quick.  I donated my time on hole #10 to find out how long it would take to complete each hole and estimated that it will take 7 hours at $1050 per hole for labor and equipment. I called Lake Cushman Maintenance Company, they brought us more chips at no cost, we moved dirt and stacked the chips to sculpt the landscape, we will have enough for the rest of the course.  Commissioner Morris said, in doing the math for your labor & equipment costs it comes out to about $8400. S Lindgren said his estimation for labor is $2400.  Commissioner Morris said okay then about $12,000. to finish the course, what about materials?  S Lindgren said pipes, locks, cement will probably cost $3,000. for a total of $15,000. to complete the course.  Commissioner Morris made a motion to approve $15,000. to complete the additional holes to complete the additional 9 holes at the disc golf course.  Commissioner Kincannon seconded, all in favor, it was unanimous.  The Director said I will transfer funds from the Hoodsport Trail Park investment account into the general account to cover the costs.  Commissioner Morris asked what is a reasonable timeframe for completion of the additional 8 holes? Commissioner Kincannon said can we shoot for July 4^th?  Commissioner Brazil said grooming the trail takes a long time, we don’t need to push it, S Lindgren said between the two of us, using the Mule with its implements, and D Stacey helping us, who is working out well, we should be finished by July 4^th.  F McCullough said, “I don’t think that will be a problem.  People ask me all the time what’s going on with the dock, have you considered sponsorships like at baseball games where people hang their banners around the field for a sponsorship fee?   Commissioner Morris said we can accept donations from businesses but can’t hang a banner along the rail.  The Director said, the Port has a list of people who have donated to help repair the dock on the port’s website.  The list will also be shown to legislators at the next session and the next request for capital funds demonstrating that the Port is actively pursuing donations for the dock repair. Commissioner Kincannon said we will have a table at the Fjordin Crossin ready to accept donations from the public for the dock repair bills.

Commissioner Reports    

Commissioner Kincannon said the banners for the dock closure were made, one for the end of the dock facing the water, one for facing the highway and other banners were made to hang on tables at fundraising events.  Commissioner Brazil said I was in Hoodsport last weekend and the Dive event was very busy, there were people everywhere, most of the people were on tarps on the beach, there were small boats in the water all around the dock.  The Hoodsport trail park container shed looks great down there.  Commissioner Kincannon said do we have an estimate of what it will cost for a mural, do you know who did the murals around town? Commissioner Morris said the guy who did a couple of the murals in Hoodsport’s name is Haro.  I will reach out to the EDC to find out about matching grant funds for the mural artwork some local businesses may be interested in donating for that cause.  I will find out who they are using for the artwork around Shelton, they are aggressively receiving art grant money.  Commissioner Morris said the dock repairs are going quicker than expected.  We were worried about the YSS Dive shops event, so I reached out to Marine Floats about it, they said it was not recommended that anyone use the dock since it was not completely repaired. I spoke to the dive shop to let them know what the construction company said and that there was still construction debris on the dock.  I am 99% sure the 5 slips of the dock will be fully repaired by the first day of shrimping on 5/17.  The dock used to have 2 ladders, should we replace both ladders?  Commissioner Kincannon said “I think we should go with one ladder, Commissioner Morris said that is my opinion too. The contractor said all the parts are galvanized, the SW finger gets the most amount of stress because it is connected to the sliding ramp, it will need most of the hardware repair, I hope the parts get here in time.  We will probably have to barrier off that finger so no one can use it until it is secure.  The rest of the dock should be accessible for shrimping by 5/17, possibly done by the 14^th.  The director asked Commissioner Morris to update her as soon as possible on the status so a statement can be posted on the waterfront park kiosk & pier, the Port office window, and the Ports website.  Commissioner Morris said I will talk to the reporter about a press release newspaper update.  Commissioner Kincannon had to leave the meeting early due to a gas leak at the location where she was at and was excused.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the Container shed looks great!  The trail signs are being made by D Stacey.

Hoodsport Marina, Dock & Waterfront Park:  S Lindgren said, the graffiti has been covered up, the flowers baskets are up and the planters at the waterfront park are planted, I haven’t planted the shrubs yet.  The stump that was moved away from the pilings has been cut up on the beach, the loose root wad was tied to one of the beach anchors.  The last finger on the SW corner of the dock has always been a problem, people have used it to swing their boat around, you can hardly get around it.  Commissioner Morris said we should get the hardware to repair it by Tuesday, it’s a problem but we still need that finger, we don’t want to lose the footprint of the dock because we will never get it back.  S Lindgren said I gave the contractor the floats that I retrieved when they popped out from under the dock, they said they would credit the Port for them.

Portable Restrooms:  Another portable restroom and increased service day was added in May. The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms with hand washing stations for the public’s use.  In the summer season, May – October, four portable restrooms are serviced 3 times per week.  In winter, November – April three rentals are serviced twice per week.  The Ports maintenance department monitors them for trash and additional toilet paper as needed in between services. 

Port parking/Office building/Maintenance shed:  Garbage pick-up was increased to 2 times per week for the summer season. The same locals continue to throw household garbage in all the trash cans provided by the Port, by the parking area in town and at the trail park, there has been an increase of abandoned furniture and junk left next to the gazebo, unfortunately, we must haul it to the dump.

Port Directors Report: 

The director said I will work with Commissioner Kincannon and the web developer to update the port website with the most current dock repair information, a donation form and list of donors.  I am working with the WA State Department of Commerce on the steps to obtain the awarded state grant funds, they will be sending an updated guideline.  I have already submitted a contract readiness survey so we can work together on other requirements.  I am currently working with the Port’s CPA on the annual Schedule 22 audit, it will be complete by May 31^st.  The Port commission had a request to metal detect on the Port’s public beach.  Commissioner Morris said he was walking his dog at the Potlatch State Park and saw a ‘No metal detecting’ sign.  He did some research on state laws on metal detecting, the state has quite a few properties where they allow metal detecting, but you must fill out a form and register online with the state of Washington to sign an oath of metal detecting with a code of conduct and ethics that says if you find historical artifacts, you must report it the state.  F McCullough said once I was excavating close to tribal lands and was required to always have a tribal archeologist present, we did find an old wallet with old money, she took it with her.  Commissioner Brazil said someone could find artifacts.  Commissioner Morris said I will forward the link to the state site to the director and check with the WPPA to find out if there is a Metal Detecting policy in place at any of the other Ports. For now, I would like to have this person register with the state to limit risks.  Commissioner Brazil said I agree with Commissioner Morris, I think its fine, I am not worried about finding artifacts, the beach has probably been scoured, they may find mid century garbage, there used to be a restaurant over the beach that burned down a long time ago.

Budget:    March 2024 financial statements were reviewed.

Old Business:  As discussed above        New Business:    As discussed above.

Next Meeting:    June 5^th  (Since Commissioner Kincannon had to leave we will firm dates at the next meeting)

Adjourn:          Commissioner Morris made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, it was unanimously approved, meeting adjourned at am 10:10am

2024 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am      June 5^th

Commissioner Kincannon         Commissioner Morris        Commissioner Brazil

MINUTES FROM THE REGULAR PORT COMMISSION MEETING FOR THE PORT OF HOODSPORT

April 10, 2024

Call to Order:   9:07am                                                   Adjourned:  9:52am

Hybrid Meeting Held at:   24113 North Highway 101, Suite A Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Kincannon–Chairwoman/2^nd Trustee

                                                Commissioner Brazil – 2^nd Chairman/Trustee -unexcused absence

                                                Commissioner Morris

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Facility Supervisor

Public speakers:              none

Approval of Agenda:       Commissioner Kincannon motioned to approve the April 10, 2024, agenda as is.  Commissioner Morris seconded; all in favor, it was unanimously approved.

Minutes: Commissioner Kincannon motioned to approve the regular port commission meeting minutes for March 13, 2024, Commissioner Morris seconded, it was unanimously approved.

Vouchers:  Commissioner Kincannon motioned to approve March 2024 Voucher 1of1 in the amount of $12,036.95 and Q1 Commission payroll $1,636.47 Commissioner Morris seconded, it was unanimously approved.

Public Communication:   

none

Commissioner Reports    

Commissioner Kincannon said I have ordered T-shirts, hats and sweatshirts.  Katie is working on a banner to put up at events.  I emailed the name of the guy who moves containers to the director and S. Lindgren, S Lindgren said he received the email and will call him.  Commissioner Morris said we received the first deposit check for Marine Floats and an email back from them confirming it arrived.  They will begin on April 15^th with setting up at the dock and doing as much as they can until the hardware is fabricated, some of the parts need to be galvanized and they’re in between two large projects.  Shrimp days are May 17^th, May 18^th, May 30^th and June 10^th.  What are the odds the dock will be ready for the first shrimp days, probably not until May 30^th. We should have a sign posted at the end of the dock that reads ‘Dock under Repair’, we can also have a sign that says people can donate for the new dock build which greatly reduces the chances of having to do these repairs again.  Commissioner Kincannon said if we don’t have a sign people won’t know about the closure.  It should say ‘Port of Hoodsport dock Closed for Repairs’, we should put up banners at all boat launches and notify marinas to let people know the dock is temporarily closed.  We need to wait to see how the progress is going, it will be visible that they can’t use the dock until repairs are completed.  Let’s change the Port meeting in May to the 8^th so we can coordinate before the first shrimping day on May 17^th.  We can do a Press release for the newspaper, our website, the waterfront kiosk, post at boat launches and notify local Marina’s.  I will have signs made and ready for posting at all dock points.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the Container and site prep are nearly complete, it looks good, drains right and is almost ready for the trail park container storage shed to be moved.  F McCullough and I will move it into place. Commissioner Morris said a mural would look nice on the Container shed in town but the guy is not free, we would have to get a grant through EDC or apply for Tourism money, it will have 100% visibility. S Lindgren said we haven’t started on the additional 9 holes at the disc golf course yet.

Hoodsport Marina, Dock & Waterfront Park:  S Lindgren said we will be receiving the flowers for the planters at the waterfront park by next week.  I looked at shrubs and found 5 nice junipers at Home Depot.  The stump that was moved away from the pilings has been cut up on the beach.  WA State Fish and Wildlife had me put up ‘Beach Open’ signs for the public to harvest shellfish on the beach. They planted 65,000 clams last year, threw them out like seeds.

Portable Restrooms:  Someone tagged the back of the bathroom and retaining wall with on the North end of the beach with black paint, it says skok.  Both tagging’s are not on Port property.   Commissioner Morris said we do not want our town tagged, if there is an ongoing problem we will talk to the community but if not, we should just take care of it, the owner of the bulkhead probably doesn’t even know since it faces South.  S. Lindgren said, they probably don’t know, we can paint over graffiti and use graffiti remover.  I will let Mollie at the store know so she can tell the store owner.  The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms with hand washing stations for the public’s use.  In the summer season, May – October, four portable restrooms are serviced 3 times per week.  In winter, November – April three rentals are serviced twice per week.  The Ports maintenance department monitors them for trash and additional toilet paper as needed in between services. 

Port parking/Office building/Maintenance shed:  We interviewed a local guy to help with the Port’s facility maintenance, he’s a nice guy I think he will work out good.  Commissioner Kincannon asked S. Lindgren to bring the new facility maintenance person to the next meeting.  The same locals continue to throw household garbage and furniture in all the trash cans provided by the Port both in town and at the trail park.

Port Directors Report: 

The director said we put an article in the newspaper thanking business owners, community members, District 35 legislators and the Port’s lobbyist who rallied together in endorsing the Port’s capital budget funding request which was granted to the Port.  We are now working on the same type of appreciation notice with a list of individual donors on the Port’s website.  We want to keep the public notified with updates on the emergency dock repair and when to expect a reopening.  Commissioner Kincannon said I can help you with that, I will talk to Katie we can build pages under Dock and Pier updates for dock repair donors and a letter of thanks.  A spring newsletter was submitted to the Lake Cushman maintenance administration to include in their quarterly newsletter, a copy has been laminated for the Port office window and will be uploaded onto the Port’s website.  The port was approached by the Audubon Society regarding erecting a Motus tracking Tower on the Port’s property just North of the pier.  The port’s attorney was asked to review the request and advise the commission about factors that should be considered, his report was forwarded to the commission for review. Commissioner Kincannon said I looked at it and read everything, I don’t think our current situation with a small, limited space would be a good place to put it, there are many safety issues I can see, what it if falls over and hits someone or falls onto the power lines or road?  Commissioner Morris said the idea of building a 60-foot structure that close proximity to everything with our winds is insane.  Just looking at the dock structure and how it gets beaten with weather, I don’t see how it could be structurally sound in that location, our park is not big enough either.  Commissioner Kincannon said email the Audubon Society and let them know we don’t have a good space the physical location with the road, power lines, waterfront park, dock and weather conditions are huge concerns, just not an ideal location.  The director asked S Lindgren when we should increase the number of trash pickups, he said starting the first week of May. When should we increase the number of portable restrooms and service, he said the third week of May.  The director asked Commissioner Morris to talk to the contractor about the next payment for the dock repair, Commissioner Morris said I will and will get back to you as soon as possible.

Budget:    March 2024 financial statements were reviewed.

Old Business:  As discussed above        New Business:    As discussed above.

Next Meeting:    May 8^th, June 5^th  

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Morris seconded, it was unanimously approved, meeting adjourned at am 9.52am

2024 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am      May 8^th, June 5^th

Commissioner Kincannon         Commissioner Morris