Port Commission Minutes

MINUTES FROM THE REGULAR PORT COMMISSION MEETING FOR THE PORT OF HOODSPORT

June 25, 2025

Call to Order:   9:02am                                                   Adjourned: 9:49am

Hybrid Meeting Held at:   24113 North Highway 101, Suite B, Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:  Commissioner Kincannon–Chairwoman / 2^nd Trustee, Commissioner Morris – 2^nd Chairman / Trustee, Commissioner Heil

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Facility Supervisor

Approval of Agenda:       Commissioner Kincannon motioned to approve June 25, 2025, agenda, as written, Commissioner Morris seconded; all in favor, unanimously approved.

Public speakers:  F McCullough, NW Land & Tree & J Morris Fjordin Crossin

Minutes: Commissioner Kincannon motioned to approve the Regular port commission meeting minutes from May 7, 2025, and minutes from the Grand Opening & Ribbon Cutting ceremony May 17, 2025 Commissioner Morris seconded, unanimously approved.

Vouchers: Commissioner Kincannon motioned to approve 2025 Vouchers: May 1of1 in the amount of $15,721.19 Commissioner Morris seconded, unanimously approved.

Public Communication:   Forest McCullough NW Land & Tree, said regarding the hazard trees we have a couple of loads to cut. The problem is the timber market is nonexistent. Manke closed a week ago and Canyon is not buying trees right now. We are waiting for the market to turn around. SPI only wants trees with a 23” butt diameter, we don’t have any.  We cut a couple of loads that were accepted but don’t want to cut and stockpile because the wood thieves will start cutting on them and ruin the entire log for market.  We moved the Gazebo from the trail park car parking to the Disc Golf parking area.  We used cedar logs underneath the Gazebo and used

the skidder to pull it across the street, the logs are still under the Gazebo, S Lindgren said he will leave the logs and incorporate them into the landscape.  The trees planted during the reforestation a few years ago have grown about three feet this year. A lot of the young, planted trees near the trail were stolen.  J Morris said I hired two state troopers for the Fjordin Crossin event for safety so traffic will flow on the highway.  We have a huge number of volunteers, designated vendor parking at the church and the general public will use the shuttle bus.  The new congress woman Emily Randle will need a reserved parking space in front of the Port office.  We have 141 boats signed up for the paddle and we are going to cap it at 150.  The fire department will be here and YSS Dive Shop has a recovery boat on the water if needed.  I want to cover the handicap sign on the street by the waterfront park and mark it as no parking so we can load and unload there.  The owner of the newspaper will be at the event and is going to write an article.  S Lindgren said, “what time do you want me to be here, I can help with parking, give your guys trash bags and show them where they can dump the trash, direct the shuttle and help with your furniture. J Morris thanked S Lindgren and said we are happy you will be here to help us.  Commissioner Heil said the electrical has been upgraded for your vendors to use, S Lindgren built up the steps by the waterfront, so it will be easy to walk down to the beach.  

Commissioner Reports    

Commissioner Kincannon said I don’t have anything to report. Commissioner Morris said WPPA is reviewing the lease agreement with DNR, we are still in limbo but have more time to get everything in to be reimbursed by the state, so we are good for now.  We may want to have a working session to go over the remaining paperwork when things slow down.  Commissioner Heil said L&I did the inspection on the upgraded electrical at the waterfront park. S Lindgren has done a great job with the trail park and waterfront park.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park: S Lindgren said we moved the Gazebo to the parking area at the Disc Golf course I am going to landscape around the cedar logs and reinforce the benches. People love the new ‘Back Nine’ holes at the disc golf course, both dog walkers and disc golfers. We will wait for the commissions instructions before moving forward with the bicycle pump track and mountain bike trail. D Lee is working out really well. 

Hoodsport Marina, Dock & Waterfront Park: S Lindgren said the dock looks good and has been pressure washed for the event.  The irrigation lines have been repaired.  The steps going down to the waterfront are stable.   We need to make No Fireworks signs for the waterfront and trail parks.  The Air Force boat has been at the end of the dock for a few days; they will be gone before this weekend.

Portable Restrooms: The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms for public use.  In the summer season, May–October, restrooms are serviced 3 times per week.  In winter, October – April rentals are serviced twice per week. The Ports maintenance department monitors them for trash and additional toilet paper as needed in between services. 

Port parking/Office building/Maintenance shed:

Port Directors Report: 

The director said all information was submitted to the Port accountant, they finished the Schedule 22 audit and submitted it to the State of WA; I have bound copies for the commission.  I will need the Commissioners’ Q2 timesheets as soon as possible for payroll.  I spoke to the Mason County Sheriff’s assistant to discuss details about entering into an interlocal agreement with the Mason County Sheriff’s department for access to use the Port of Hoodsport’s facilities, a Memorandum of Understanding will be created by them, and reviewed by the Port’s attorney prior to use of the Port facilities.

Budget:     Financial statements for May 2025 were reviewed

Old Business:  As discussed above        New Business:    As discussed above.

Next Meeting:    July 16,2025

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Morris seconded, it was unanimously approved, meeting adjourned at 9:49am

2025 Regular Port Commission Meetings are scheduled as follows: 

July 16^th  August 13th     

Commissioner Kincannon         Commissioner Morris               Commissioner Heil

MINUTES FROM THE REGULAR PORT COMMISSION MEETING FOR THE PORT OF HOODSPORT

May 7, 2025

Call to Order:   9:16am                                                   Adjourned: 10:16am

Hybrid Meeting Held at:   24113 North Highway 101, Suite B Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:  Commissioner Kincannon–Chairwoman / 2^nd Trustee, Commissioner Morris – 2^nd Chairman / Trustee, Commissioner Heil

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Facility Supervisor

Approval of Agenda:       Commissioner Kincannon motioned to approve May 7, 2025, agenda, as amended to include Jan Morris as a speaker and discuss the facility supervisor salary review, Commissioner Morris seconded; all in favor, unanimously approved.

Public speakers:                 Forest McCullough NW Land & Tree, Jan Morris Fjordin Crossin

Minutes: Commissioner Kincannon motioned to approve the Regular port commission meeting minutes from April 9, 2025, Commissioner Morris seconded, unanimously approved.

Vouchers: Commissioner Kincannon motioned to approve 2025 Vouchers: April 1of1 in the amount of $12,596.32 Commissioner Morris seconded, unanimously approved.

Public Communication:   F McCullough said as far as the mountain bike track, we are focusing on the top area of the trail park that connects to the trails that go beyond port property. The bicycle ‘pump track’ for small kids will be close to the parking lot, it’s about 150 yards long and 60-70 yards wide, about ½ acre.  My son races dirt bikes and pump tracks are super popular with the little kids. You can go onto the internet and see lots of examples, they have corners and hills for kids ages 2-15.  The little kids use balance bikes.  J Morris said my grandson has a ’balance bike’, there are no training wheels, no brakes and some have throttles. Parents can take the kids to ride their bikes on the pump track, so they will stay off of the disc golf course. Commissioner Kincannon said what will be the cost to create the ‘pump track’?  F McCullough said there’s a lot of work involved for the pump track, time and material, brush needs to be removed and creating the track will require rocks to be moved, it’s probably $1000. Per day.  Commissioner Kincannon said I suggest we do more research before we move forward to decide when to do it.  Let’s wait to see how much we get for the hazard trees.  F McCullough said I estimate four loads for trees at $2000. from one lumber company and a load for chip at $1200. We also have to pay the hauler separately. As far as the hazard trees are concerned, we will be starting this week because the skidder was broken.  There are a couple of dozen trees on both sides of State Rt 119.  Commissioner Heil said, I toured the park with S Lindgren, its pretty impressive, there was a 24” tree that fell across the trail.  F McCullough said the Alders are still dying from root rot, most of them are in the wetland area. Commissioner Kincannon asked J Morris what she would like to talk about, she said everything is on track for the Fjordin Crossin event.  I met with the State Patrol and went over the logistics, they can work on Saturday, June 28th if they are available and not on duty.  People riding the bus to attend the event will be offloaded at the crosswalk so no one can park there.  There will be approximately 130 boats, the Salish Sea volunteered to offload boats in the handicap parking area by the public restrooms so no one can park there. We will need to reserve those areas for our event. Pedestrians can cross if we don’t impede the flow of traffic on the highway. We will have a permit from WSDOT Derek Kilmer won’t be here so there is no need to reserve parking for him.  S Lindgren said I will put cones in front of those areas and confirm with you at the next meeting.  Commissioner Kincannon said a sign that says ‘Loading Zone’ may be helpful.  J Morris asked if the electrical upgrades will be done, we have a couple of vendors who need electricity.  Commissioner Heil said as far as feedback is concerned, we sent surveys out to vendors twice to find out what their electrical needs are and received no response so there will be four 120 volt 20-amp dedicated circuits. It will probably be about $500. for materials. S Lindgren said we need a breaker switch for the lights out on the pier.   Commissioner Morris said I motion to start procuring materials and permitting for the upgrade to the electrical at the waterfront park, Commissioner Kincannon seconded, all in favor.  F Mc Cullough said Fat Daddy’s pizza truck has a generator and can make a pizza in just a few minutes, they are excellent.  Commissioner Kincannon said yes, they are self-contained and quiet. 

Commissioner Reports    

Commissioner Kincannon said signs for the trail park, pier, park and scorecards have been ordered.  Zech Design updated the brochure but will wait to print after we know if we will put in the bicycle ‘pump track’.  Briane will be working on the mural as the weather is better.  After researching salaries for facility supervisors, we found they varied but generally falls between $24. an hour at entry level, with top earners at large facilities who make upwards of $50. an hour. S Lindgren does a fantastic job as the Ports facility supervisor, we would like to raise his hourly rate and because we are a small port with a small budget we obviously cannot do more, I am making a motion to raise the hourly rate to $27.00 starting in June 2025. Commissioner Morris said I second the motion, Commissioner Heil said he’s worth much more, but I am in favor, all in favor, it was unanimously approved.  Commissioner Morris said, its official, we will be reimbursed through a capital funding grant for the pile repair.  Permitting is in limbo for a year and a half, then pile season for our marine area in 2026.  I spoke to Mara, there are various grant recipients like us who are still negotiating the DNR lease, so they are extending the reimbursement of capital funding deadline for two more years.  We are waiting for WPPA lawyers to review our lease, then we can go over it before submitting it to our port attorney for review.  I will not be going to the Commissioner seminar in Spokane.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park: S Lindgren said we are moving the Gazebo to the parking area at the Disc Golf course.  F Mc Cullough said instead of tearing it apart and rebuilding it, we can skid it across the street.

Hoodsport Marina, Dock & Waterfront Park: S Lindgren said PUD wrapped the base of all the power poles at the waterfront park because of the creosote.  Now the water lines need to be reset; I am working on the irrigation lines to make sure there are no breaks.  We got a new worker, Dan Lee, he’s a great guy.  Shrimping starts on May 21^st.  The dock looks good; it will be pressure washed.   

Portable Restrooms: The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms for public use.  In the summer season, May–October, restrooms are serviced 3 times per week.  In winter, October – April rentals are serviced twice per week. The Ports maintenance department monitors them for trash and additional toilet paper as needed in between services. 

Port parking/Office building/Maintenance shed:

Port Directors Report: 

The director said the press release for the ‘Back Nine’ Disc Golf Course celebration and ribbon cutting ceremony will be published the Thursday prior to the event, 11am is the start time.  I will have volunteer waiver forms for people who are interested in becoming a part of the Hoodsport Trail Park Volunteer Group. For the ribbon cutting ceremony, we have ribbon and scissors, and, for giveaways to the public we have disc golf scorecards, pencils, chips and water for refreshments. Commissioner Kincannon said the poster and flyers will be ready to post.  S Lindgren said Commissioner Morris and I will load up the folding table with the ice chest with ice at 10am to meet everyone at the disc golf course.  The CPA has all the information needed to submit to the State Auditor for the annual Schedule 22 Audit due on Mat 31^st, they will send us bound copies.  An unscheduled dive Expo event was held on Port’s public waterfront and dock property, an email was received from YSS Dive shop with an apology concerning the oversight in submitting an event application and acknowledgement of the mix-up, the insurance certificate of liability was attached, and a deposit check was mailed. Commissioner Heil said the dive shop has a gigantic boat it uses for their divers. F McCullough said it ties off to a Clete on the dock and throttles up its engine which can’t be good for the structure of the pilings and integrity of the dock, it’s about 60’ long and 32’ wide. Commissioner Morris said, “We need to talk to them about regulations on sizing, physical limitations, what they can and cannot do, address parameters & share expenses for repairs due to their use of docks.  I will talk to the contractors to find out the limitations, what current engineering allows and what the maximum size of boat it can withstand.  They had an unscheduled dive event at the waterfront park and dock but have regular usage, we need to come up with some sort of agreement on use. The tribe uses the dock for 3 months and mainly uses it to moor boats and to load and offload. 

Budget:     Financial statements for April 2025 were reviewed

Old Business:  As discussed above        New Business:    As discussed above Next Meeting:    June 25,2025

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Morris seconded, it was unanimously approved, meeting adjourned at am 10:16am

2025 Regular Port Commission Meetings are scheduled as follows: 

June 25^th July 16^th

Commissioner Kincannon         Commissioner Morris               Commissioner Heil