Port Commission Minutes

MINUTES FROM THE REGULAR PORT COMMISSION MEETING FOR THE PORT OF HOODSPORT

May 13, 2026

Call to Order:   9:07am                                                   Adjourned: 9:56am

Hybrid Meeting Held at:   24113 North Highway 101, Suite B Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:   Commissioner Kincannon–Chairwoman / 2^nd Trustee, Commissioner Morris – 2^nd Chairman / Trustee, Commissioner Bly

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Facility Supervisor

Approval of Agenda:       Commissioner Kincannon motioned to approve May 13, 2026, agenda amending public speakers to add Jan Morris, Jeff Barna and Anton W., Commissioner Morris seconded; all in favor.

Public speakers:      Jan Morris – Fjordin Crossin, Jeff Barna – Biologist & Volunteer at Hoodsport Trail Park, Anton Jackson – WA Student Achievement Council                                                

Minutes: Commissioner Kincannon motioned to approve the Regular port commission meeting minutes from April 15, 2026, Commissioner Bly seconded, unanimously approved.

Vouchers: Commissioner Kincannon motioned to approve 2026 Voucher April 1of1 in the amount of $12,462.00 Commissioner Morris seconded, unanimously approved.

Public Communication:   J Morris said, I think the Fjordin Crossin event will be huge this year, Mollie at Market Fresh Grocery is excited to be a part of our event this year, they will be charging for parking and donating the proceeds to the Fjordin Crossin event, they will also have a bouncy house for the kids.  Mason & Kerry have been videotaping and posting on Facebook.  We are up to 70 registered boaters.  On Friday night we will be doing fundraising with Fjordin Crossin cocktails and beer at the brewery; we have volunteer sign-up sheets for the day of the event.  Rotary will be volunteering that day.  The fire department will have a boat at the dock; the Sheriff’s Office will have a safety boat on the water, Cindy Sund is in charge of safety.  Commissioner Kincannon said it sounds like a great event; we look forward to it.  J Barna said I did a tour of the Hoodsport Trail Park with Commissioner Bly and S Lindgren to get a vision for the future.  I have been working on clearing the upper trail, I need a chain saw for the larger logs and to coordinate with S Lindgren to use the Port’s tools.  I have been enjoying the work and the new portable restroom in the trail park parking lot.  Commissioner Morris said we appreciate your vision, time and help, thank you.  A. Jackson said we have financial aid for Washington citizens with 2- and 4-year college grants for institutions and apprenticeship programs promoting awareness for those who may need assistance in learning in an environment supported by business in construction and forestry whose businesses are registered with L&I.  We have funding available at the state level to pursue a workforce with certification.  Commissioner Kincannon said it sounds like a great program.  Commissioner Bly said, “can a business reach out to you if they are looking for an apprentice?  A. Jackson said yes, you can reach out to me.  Commissioner Kincannon thanked A Jackson for his presentation. 

Commissioner Reports: Commissioner Kincannon said I will forward the trail park brochure to the director so we can update the map and anything else that is outdated.  Do you think we should encompass all port public properties in the brochure?  Commissioner Morris said yes, we should combine the waterfront park, beach and marina dock to the trail park and disc golf course brochure showing all Port facilities.  Commissioner Bly said I wanted to publish an article in the Tracing the Fjord magazine, but I was short on time, the pdf. that was published in the WA State Visitors Guide showing all port properties with a QR code was forwarded to me so I emailed it to Rachel, it will be a ½ page ad in the next magazine.  When I spoke to Rachel, she mentioned Hood Canal Adventure would like to discuss the details of the deposit on the facility use agreement, it may be a deterrent for her tours.  Commissioner Morris said my thought is maybe we charge per season instead of per event.  Can we have her attend the next meeting to discuss how many tours she projects to have and let her know we understand what she is up against, we want to make it feasible and recognize it may be out of alignment with her business model.  We have to make sure we cover maintenance costs of the trails. Let’s invite her to discuss details before we make a decision.  We are pro-business and want her to succeed.  The Director said, we will send an email today to invite her to our June Regular Port Commission meeting.  Commissioner Morris said Andra with DNR will be attending our next port meeting to discuss our questions and concerns on the changes requested to the Property Management Agreement for the Port’s dock.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park: S Lindgren said everything seems to be growing really fast in the forest, we are clearing the trails as fast as we can. S Lindgren said, the disc golf course is open and looks good. We got a new portable restroom and it’s a hit, Brandy with AAA was awesome.

Hoodsport Marina, Dock & Waterfront Park: S Lindgren said the dock has been pressure washed and looks good.  We ordered flowers two weeks ago; the shipment has been delayed, it may be here today, we will get them planted as soon as they arrive. We are ready for the Fjordin Crossin event. The light trap for the crab larvae that belongs to the Skokomish biology department has been moved a few times during harsh weather conditions.  YSS had their annual event but did not stay long, they set up tents at their new location, divers came for a few hours then left to their storefront.  The Director asked Commissioner Morris if he received their deposit, he said no, I will follow up with Seth who works for them.

Portable Restrooms: The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms for public use.  In the summer season, May–October, restrooms are serviced 3 times per week.  In winter, October – April rentals are serviced twice per week. The Ports maintenance monitors them for trash and additional toilet paper as needed in between services. 

Port parking/Office building/Maintenance shed: The locals continue to throw personal trash in all of the port’s public garbage cans and discard junk at the trail park parking lots, we unfortunately have to take pay to take it all to the dump.

Port Directors Report:  The director said we have confirmed that Andra will attend the June 3^rd meeting to discuss the PMA, after we have a final approval, we will send the PMA to the Port’s attorney for review.  Commissioner Morris said I have not yet followed up on the Dock Maintenance Program with Cory, I will find the time before the next meeting.  The Director said, I will contact our web designer regarding the new brochure when we finalize details, I have also gone through the website and have requested updates to be made when she has the time.  The Port’s CPA and I are going through our annual Schedule 22 Audit with the State of Washington right now, it will be submitted by May 31^st.  A Spring newsletter was submitted to Lake Cushman administration for publication in their monthly newsletter.

Budget:     Financial statements for April 2026 were reviewed

Old Business:  As discussed above        New Business:    As discussed above Next Meeting:    June 3, 2026

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Bly seconded, it was unanimously approved, meeting adjourned at 9:56am

2026 Regular Port Commission Meetings are scheduled as follows: 

June 3^rd , July 8^th, August 5th        

Commissioner Kincannon         Commissioner Morris               Commissioner Bly

MINUTES FROM THE REGULAR PORT COMMISSION MEETING FOR THE PORT OF HOODSPORT

April 15, 2026

Call to Order:   9:03am                                                   Adjourned: 10:21am

Hybrid Meeting Held at:   24113 North Highway 101, Suite B Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Kincannon–Chairwoman / 2^nd Trustee

                                             Commissioner Morris – 2^nd Chairman / Trustee

                                             Commissioner Bly

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Facility Supervisor

Approval of Agenda:       Commissioner Kincannon motioned to approve April 15, 2026, agenda speaker, Commissioner Morris seconded; all in favor.

Public speakers:               Kerry London Meyers – North Mason Chamber, Travis Merrill – North Mason Chamber – Executive Director Port of Allyn, Blair Paul – Shellfish Program Manager – Skokomish Tribe & PCRG

Minutes: Commissioner Kincannon motioned to approve the Regular port commission meeting minutes from March 11, 2026, Commissioner Bly seconded, unanimously approved.

Vouchers: Commissioner Kincannon motioned to approve 2026 Voucher March 1of1 in the amount of $9,024.87 & Q1 Commission Payroll $1,539.75 Commissioner Morris seconded, unanimously approved.

Public Communication:   KL Meyers welcomed and thanked the Port of Hoodsport as a new member of the North Mason Chamber.  We have an outreach program to get to know our members and are driven to increase membership.  There are three components, we have a strong alliance with the Shelton Chamber, we handle tourism and now licensing from our office in Belfair.  There are two hundred different types of businesses in our membership, we have an after-hours social once per month hosted by members at their place of business, with food, drinks and sometimes music.  We host a Chamber lunch on the fourth Wednesday each month at The Hub in Belfair.  We have established Visitors centers at Hunter Farms and in Hoodsport staffed from May to October.  Commissioner Kincannon said thank you KL Meyers for the information, we look forward to attending some of the Chamber events.  T Merrill said we have a structure of trustees and ambassadors to help facilitate and support events.  On the Port side, we are entering into a Dock management program, I would like to share the agreement with you as it might be beneficial to have a proactive dock checklist.  Commissioner Morris said I definitely would like to look it over and to discuss details with Cory. 

B. Paul, said I am a biologist working for the Skokomish Nation who are part of a network that include state agencies (WDFW & WDNR) since 2018.  We are requesting to install a light trap as part of the program to monitor crab larvae and recovery.  We monitor crab larvae throughout the Salish Sea (both WA and Canadian waters). 2025 was the best crab catch so far.  We have been using Glen Ayre over the last several years to set out our traps, however the dock remains currently broken and that is why we are requesting usage at the Hoodsport dock since it is ¼ down the canal until their dock is repaired.  Consistency and location are important features.  This, is the crab light trap, it has a light inside, people find it interesting to look at during the night when the light is on, you can see all kinds of creatures crawling around inside of it.  We will monitor the light trap on Mondays, Wednesdays and Fridays.  Commissioner Kincannon said, ‘have you looked at the dock and where to place the trap? B Paul said, ‘yes, where there is no boat traffic and no issues with weather, the light goes on a timer.  Commissioner Kincannon said, ‘I don’t have any concerns.  S Lindgren said we have cleats you can attach the trap to.  B Paul said we put a sign on top to identify what it is.  Commissioner Kincannon said you can write up a document about the trap for people to read about, we can post it in the kiosk at the waterfront park.  Commissioner Morris said, ‘another biologist was monitoring mussels last year.  Commissioner Kincannon said if everyone agrees, I don’t think we need a motion.  Commissioners Morris and Bly said they are fine with it.  T Merril said the Port of Alyn could be another location if you are interested.   

Commissioner Reports:

Commissioner Kincannon said I have nothing to report.  Commissioner Morris said I have nothing to report, I have been really sick for the last two weeks.  Commissioner Bly said I met with Jeff Barna and S Lindgren at the Hoodsport Trail Park, we spent a couple of hours touring the trail park and disc golf course.  The amount of work that S Lindgren and D Lee have done is beautiful.  J Barna suggested additional tools that would be helpful to help support SL and DL maintain the Hoodsport Trail Park.  He suggested pickaxes, hoes and rakes if the budget allows.  S Lindgren said we have those tools.  J Barna’s goal is to help maintain the trails.  S Lindgren has amazing ideas for a pump track and mountain bike trail.  Commissioner Kincannon said, we discussed them last year and decided to wait until our budget aligns with the project.  Commissioner Bly said we can plan a budget and build community engagement.  We should have a map to show which way dog walkers should be going on the disc golf course.  I can take a look at the brochure and map to make suggestions for updates in accuracy.  We are also talking about trail signs with historical information, flora and fauna.  We found a geocache and hope to have more in the future.  I have reached out to Principal Torres at the Hood Canal School and am waiting to hear back.  Commissioner Kincannon said you can submit the updated information to our graphic designer, she can update the brochure and map on the website, you can contact the director for her contact information.  Commissioner Bly said I also have ideas for volunteer events to kick off the season. 

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park: S Lindgren said someone backed over the outhouse at the trail park, we cleaned it up and suggest moving one of the sani cans from Hoodsport to the parking area for hikers.  Commissioner Kincannon said I think we need to keep all of the sani cans in Hoodsport and rent another one for the HTP parking lot that has a handwashing station in it. The director said, I will order it to be delivered next week, we will also increase service to all sani cans in April to get ahead of the tourist season.  S Lindgren said, the disc golf course is open and looks good.

Hoodsport Marina, Dock & Waterfront Park: S Lindgren said the dock has been pressure washed and looks good.  I ordered flowers for the waterfront park.

Portable Restrooms: The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms for public use.  In the summer season, May–October, restrooms are serviced 3 times per week.  In winter, October – April rentals are serviced twice per week. The Ports maintenance monitors them for trash and additional toilet paper as needed in between services. 

Port parking/Office building/Maintenance shed: The locals continue to throw personal trash in all of the port’s public garbage cans and discard furniture and junk at the trail park parking lot, we unfortunately have to take it to the dump.

Port Directors Report: 

The director said the Port’s attorney Skip Houser is joining us online to talk about Resolution POH 2026-01 Adopting and Publishing Public Records Policy and Procedures to be compliant with the Washington Public Records Act, Chapter 42.56 RCW, and WAC 44-14-02001 requires a public agency to publish its public records policies, organizational information, and methods for requesters to obtain public records.  S Houser said, first amendment auditors have stopped by ports, hospitals, counties, cities and other agencies requesting an index of all public records, we have updated the ports policy to reflect that having an index of all records is unduly burdensome.  A public records request can be filled out and submitted to request specific public information with a time period for response, this information is in the Resolution policy which will be on display at the front desk.  It will have this new Resolution and policy you are about to adopt.  There is a public records request form and a public records request tracker in the binder for anyone who comes into the office requesting public records.  The Resolution, policy and request form will also be published on the Port’s website.  Commissioner Morris asked if this resolution is being adopted in all small ports, S Houser said, yes, we are updating policies.  Commissioner Morris said I make a motion to adopt Resolution POH2026-01, Commissioner Bly seconded the motion, all in favor.  S Houser said you are fully compliant at this point.  Commissioner Kincannon thanked S Houser and the director for moving forward with this issue.  The director said I will be writing the Spring Newsletter soon, it will be published in the LCMC online newsletter.  Commissioner Bly said I would like to write an article about the trail park for Tracing the Fjord magazine.  The director said the commission decided not to publish their ad in the WA Visitors guide this year due to budget constraints, can you find out what R Hansen charges for the article and Port’s facility information, I can forward the pdf. With the Port facility photos and QR code.  Commissioner Bly said I will look into it and get back to you.  The Mason County Sheriff’s department reviewed Port surveillance footage for a case they were working on.  The director said I am waiting for comments, concerns and questions from the commission on the PMA to forward to DNR so we can invite them to the next port commission meeting to discuss potential changes.  Hood Canal Adventure emailed a request to use the trail park to bring people to learn how to identify plant species.  I spoke to the Port’s insurance company who recommended using a facility use agreement, waivers and certificate of liability during their tours.  The Dive shop just sent an email and requested to use the waterfront park and dock for their annual clean up and anniversary event on May 2^nd, we are processing the paperwork now.

Budget:     Financial statements for March 2026 were reviewed

Old Business:  As discussed above        New Business:    As discussed above.

Next Meeting:    May 13, 2026

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Bly seconded, it was unanimously approved, meeting adjourned at 10:21am

2026 Regular Port Commission Meetings are scheduled as follows: 

May 13^th, June 3^rd           

Commissioner Kincannon         Commissioner Morris               Commissioner Bly