MINUTES FROM THE SPECIAL COMMISSION MEETING FOR THE PORT OF HOODSPORT

October 27, 2023

Call to Order: 8:10am Adjourned: 8:33am

Hybrid Meeting Held at: 24113 North Highway 101, Suite A

Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936

Roll Call: Commissioner Kincannon–Chairwoman/2^nd Trustee

Commissioner Brazil – 2^nd Chairman/Trustee

Commissioner Morris

Staff Present: K. Wyatt, Executive Director

S. Lindgren – Maintenance Supervisor

Approval of Agenda: Commissioner Brazil motioned to approve the October 27, 2023, agenda as written, Commissioner Kincannon seconded; all in favor, unanimously approved.

Public Communication: None

Commissioner Morris said the purpose of the special meeting today is to address the emergency dock situation and state of the public dock based upon inspection reports received by Integrated Northwest Construction and Wolden Structural engineering. They conducted thorough topside and underwater inspections and found the dock is in severe disrepair, has structural concerns with significant safety risks to the public. Due to those reports I am declaring an Emergency of the state of the dock pending disaster to the dock and potential additional damage with winter weather coming that could further destroy it. I make a motion to declare an emergency of the state of the Port of Hoodsport’s public dock and adopt Resolution POH23-03 Declaring an emergency under RCW39.04.280 and waiving competitive bidding requirement, Commissioner Kincannon seconded the motion, all in favor.

The director said due to the emergency situation under authority provided by RCW 39.04.280 the port has the authority to award a contract and commence a public work after waiving the competitive bid requirements in an emergency situation. Commissioner Morris said after reading both bids, Bid#2029 includes full demolition of the dock which is initially less expensive but could cost more in the long run to possibly replace the entire dock with capital funding, time constraints and concerns involved with cranes and street closures. Bid#2026 includes removing the last two fingers and last ½ of the floating dock with fitting replacements and repairs which will allow us to open it up to the public with limited use until we secure funding next year. I spoke to Rich yesterday; the tribe is very much ready to help with this project. I received an email back from a tribal contact, we will talk more about a possible contribution or letter of support for funding. Commissioner Kincannon said I make a motion to approve Bid #2026 to make an immediate partial repair so we can re-open the dock for limited use to the public while waiting for capital funding. Commissioner Brazil seconded the motion, all in favor. Commissioner Morris said now we have a concrete amount that we can take to the EDC, the tribe and to legislature when we talk about capital funding for the first dock repair project.

Adjourn: Commissioner Kincannon made a motion to adjourn the Special Port Commission meeting, Commissioner Morris seconded, all in favor, unanimously approved, meeting adjourned at am 8:33am

_______________________ _____________________ _________________________ Commissioner Kincannon Commissioner Brazil Commissioner Morris

MINUTES FROM THE 2024 BUDGET HEARING MEETING

OF THE PORT OF HOODSPORT COMMISSION

November 15, 2023

Call to Order: 9:05am Adjourned: 9:22 am

Roll Call: Commissioner Kincannon– Commission Chair

Commissioner Brazil – 2^nd Commission Chair, Trustee

Commissioner Morris – Position 3

Staff Present: K Wyatt, Executive Director, S Lindgren, Facility Maintenance Supervisor

Public: Jan Morris – Hoodsport Distillery

A Public Hearing was held to consider testimony before adopting the FINAL 2024 Budget for the Port of Hoodsport.

The Public was invited to speak, Jan Morris said she noticed the Public Notice of the budget hearing in the newspaper.

The Port Director stated that the 2023 end balance 2024 beginning balance of $150,722.00 included $40,403.00 carry forward from what was and is slated specifically for the Hoodsport Trail Park improvements, equipment, and maintenance. The 2023 budgeted to actual expenditure comparison determined 2024 expenditure line items dictating cost cuts in some areas while obvious increases were added to others like insurance, utilities, and supplies. The Port’s dock was declared an emergency by a structural engineer in September 2023 due to safety concerns to the public and is temporarily closed. The cost to repair and/or replace the dock far outweighs the Port’s reserves and annual budget, funds to repair and/or replace the dock will have to come from capital funding. The only option was to hire a lobbyist on the Port’s behalf to be a liaison and voice with local legislative representatives who can acquire capital funding at the state level. The estimated capital funding included in the 2024 Budget to repair and/or replace the dock, to cover dock maintenance and further DNR requirements over the life of the new lease is $200,000.00. The unexpected cost of hiring the lobbyist will put the Port’s end balance $15,057.00 over budget leaving a 2024 end balance of $95,262.

There were no public comments, the public comment portion of the hearing was closed.

Commissioner’s Brazil, Morris and Kincannon thanked the Port Director for her hard work on the Ports 2024 budget. Commissioner Morris said it was a fantastic budget structure! I am stoked how the dock repairs are solely funded by capital funding with separate space held for anticipated capital funding for dock improvements and the Hoodsport trail park carryover in both the revenue and expenditure line items, the budget looks great. Commissioner’s Brazil and Kincannon both said it looks terrific.

Commissioner Kincannon made a motion to accept the 2024 budget as prepared and to adopt the 2024 Budget Resolution 2024-04 to reflect the Beginning Balance of $150,722.00, estimated income Revenue amount of $133,648.00, Expenditures of $148,705.00 with a projected ending balance of $95,262.00; the motion was seconded by Commissioner Brazil, all in favor, unanimously approved.

The 2024 Budget hearing was adjourned at 9:22am

______________________ ____________________ _______________________Commissioner Kincannon Commissioner Brazil Commissioner Morris

Other Public Minutes

2023 October 27 Port of Hoodsport Special Commission Meeting Minutes

2023 November 15 Port of Hoodsport 2024 Budget Hearing Meeting Minutes

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