2023 October 27 Port of Hoodsport Special Commission Meeting Minutes

Date Published: January 15, 2024
Port of Hoodsport Letterhead


October 27, 2023

Call to Order: 8:10am                                    Adjourned: 8:33am

Hybrid Meeting Held at:        24113 North Highway 101, Suite A

Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                                   Commissioner Kincannon–Chairwoman/2nd Trustee

                                                Commissioner Brazil – 2nd Chairman/Trustee

                                                Commissioner Morris

Staff Present:                           K. Wyatt, Executive Director

                                                S. Lindgren – Maintenance Supervisor                                 

Approval of Agenda:              Commissioner Brazil motioned to approve the October 27, 2023, agenda as written, Commissioner Kincannon seconded; all in favor, unanimously approved.

Public Communication:   None

Commissioner Morris said the purpose of the special meeting today is to address the emergency dock situation and state of the public dock based upon inspection reports received by Integrated Northwest Construction and Wolden Structural engineering.  They conducted thorough topside and underwater inspections and found the dock is in severe disrepair, has structural concerns with significant safety risks to the public.  Due to those reports I am declaring an Emergency of the state of the dock pending disaster to the dock and potential additional damage with winter weather coming that could further destroy it.  I make a motion to declare an emergency of the state of the Port of Hoodsport’s public dock and adopt Resolution POH23-03 Declaring an emergency under RCW39.04.280 and waiving competitive bidding requirement, Commissioner Kincannon seconded the motion, all in favor.

The director said due to the emergency situation under authority provided by RCW 39.04.280 the port has the authority to award a contract and commence a public work after waiving the competitive bid requirements in an emergency situation.  Commissioner Morris said after reading both bids, Bid#2029 includes full demolition of the dock which is initially less expensive but could cost more in the long run to possibly replace the entire dock with capital funding, time constraints and concerns involved with cranes and street closures.  Bid#2026 includes removing the last two fingers and last ½ of the floating dock with fitting replacements and repairs which will allow us to open it up to the public with limited use until we secure funding next year.  I spoke to Rich yesterday; the tribe is very much ready to help with this project.  I received an email back from a tribal contact, we will talk more about a possible contribution or letter of support for funding.  Commissioner Kincannon said I make a motion to approve Bid #2026 to make an immediate partial repair so we can re-open the dock for limited use to the public while waiting for capital funding.  Commissioner Brazil seconded the motion, all in favor.  Commissioner Morris said now we have a concrete amount that we can take to the EDC, the tribe and to legislature when we talk about capital funding for the first dock repair project.

Adjourn:          Commissioner Kincannon made a motion to adjourn the Special Port Commission meeting, Commissioner Morris seconded, all in favor, unanimously approved, meeting adjourned at am 8:33am

_______________________  _____________________  _________________________                   Commissioner Kincannon         Commissioner Brazil         Commissioner Morris