2018 November14 Minutes

Date Published: March 8, 2019
Category: Uncategorized



Call to Order:
        Adjourned: 10:52am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:
Commissioner Petz – Commission Chair, Commissioner O’ Laughlin, Commissioner Brazil

Staff Present:
K. Wyatt, Port Operations Manager, B. Osborne – Director of Maintenance, S. Lindgren – Maintenance


Approval of Agenda:
Commissioner O’Laughlin made a motion to approve the agenda as written, Commissioner Brazil seconded, unanimously approved.

Commissioner Brazil made a motion to approve the Regular Port Commission minutes from October 17, 2018, Commissioner Petz seconded, unanimously approved.

The following Vouchers/Warrants are for approved of payment: $11,175.70

Public Communication:

Commissioner Reports:
Commissioner Petz attended the Mason County meeting held at the fire hall in Hoodsport on October 30, 2018 at 1pm. He spoke to County Commissioner Kevin Shutty and suggested they have these informative meetings for the community more often. The public’s questions directed to Washington State Department of Transportation (WSDOT) were mainly regarding traffic issues on State Route 119. There were no business owners present as the time of day dictated who could be in attendance. Dennis Engel of WSDOT presented a speed study that was done on September 10, 2018 during construction between the hours of 11:15am and 12:30pm which resulted in the 85th percentile average speed limit of 32.6mph. Commissioner Petz asked Dennis if they would be doing another speed study and Dennis replied, ‘No’. Commissioner Petz said he felt that WSDOT was putting the ball in the Port of Hoodsport’s court to pursue traffic safety devices once again after the Port has made many efforts with many meetings over the course of the last six years to communicate with WSDOT the need for and to help the community with pedestrian, traffic safety concerns. Commissioner O’ Laughlin said in regards to scheduling a workshop to discuss community goals regarding US Highway 101 in Hoodsport just to write a report that can be submitted to find funding, the Port is not interested in pursuing this course of action, US Highway 101 is truly a state owned roadway, WSDOT should be taking into consideration the safety of the community their highway affects. The commissioners are unanimous in feeling that if the purpose of the meeting is to assist with producing rational results with installation of the speed calming devices and pedestrian blinking crosswalks, that is one thing, however to keep kicking the can down the road to have the Port find funding no longer fits in with the Ports primary business as the port does not have the personnel nor the funding to pursue what is not the ports responsibility. Commissioner O’ Laughlin said during the pursuit of traffic safety devices since 2012, WSDOT has provided other highways with far less traffic, the traffic calming devices Hoodsport has been requesting. Commissioner Petz said in response to the context meeting workshop it is a WSDOT and community issue which should now be pursued by the County Commission, the Port will attend and participate in support but the scope of the meeting needs to be refined. Commissioner O’ Laughlin said WSDOT should move forward with speed limit signs, install speed devices and have a consistent approach to crosswalks, we don’t need another study, we have been talking about these issues for six years and already know what the desires are which are truly solutions for safety issues. If WSDOT wants to talk about that, April or May would be a good time. Commissioner O’ Laughlin said in regards to the challenge downtown business owners have with septic issues and their conversation about putting in a sewer system, that Sharon Trask, newly elected Mason County Commissioner who attended a port meeting in October may want to get involved from a community standpoint, she could go after grant funding to take a look at a trunking system along the busy highway and finch creek to install a drain field by Foothills park that local businesses and property owners along finch creek can pump up to. Commissioner O’ Laughlin said he is going to check in to capital funding to rebuild the ports dock. S. Lindgren suggested building a breakwater which would protect the dock. Commissioner O’ Laughlin said he will check in to the funds from the capital budget for 2019.

Port Maintenance Reports:
Hoodsport Trail Park: B. Osborne is coordinating with the disc golf association on mutual directional signs trail signs to be placed at trail intersections at the trail park. S. Lindgren installed 3 tab roofing material to provide a non slip surface on the bridges at the trail park.

Hoodsport Marina, Dock & Waterfront Park: B. Osborne and S. Lindgren will be removing the flower basket hangers from the power poles along port property. Commissioner O’ Laughlin said the Kiwanis will be putting up the Christmas Candy Cane decorations this month and erecting the Christmas tree lighting at the ports waterfront park. Commissioners O’ Laughlin, Petz and Brazil thanked Scott for keeping the waterfront park looking terrific.

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialists and Mason County.

Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster.

Port Operations Manager Report:
The Port administrator read a letter received from Alex with Mason County Environmental health department stating the drain field design was approved. The port will proceed with preparing the drain field by an approved septic system installer in the spring when the ground is dry. A hiker stopped by the port office and said the bridges at the Hoodsport Trail park were slippery when wet, which prompted S. Lindgren to install the three tier roofing material. The email from Dennis Engel, WSDOT was previously discussed. Calendars for 2019 were sent by the ports insurance company along with their annual invoice for 2019 which was $4,200.00. The Port of Hoodsport provided material and information needed to the State Auditor in a recent semiannual ‘Assessment Audit’. The state send an Assessment Audit ‘Exit Letter’ stating the Audit was complete and the Port was in compliance.

The October financial statement was reviewed

Old Business:    As discussed above    New Business:     None

Next Meeting:      December 19, 2018 to be held at the Port of Hoodsport Office

Adjourn:     Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner O’ Laughlin seconded, unanimously approved, meeting adjourned at 9:52 a.m.

2019 Regular Port Commission Meetings are scheduled as follows: Wednesday’s at 9a.m. December 19, January 9, 2019