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MINUTES FROM THE REGULAR PORT COMMISSION MEETING
OF THE PORT OF HOODSPORT COMMISSION
November 13, 2019

Call to Order: 9:12am Adjourned: 10:35am

Meeting Held at: Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call: Commissioner Petz – Commission Chair
Commissioner Brazil – present via telephone
Commissioner Booth

Staff Present: K. Wyatt, Port Operations Manager
B. Osborne – Director of Maintenance
S. Lindgren – Maintenance

Public: Jan Morris – Hardware Distillery

Approval of Agenda: Commissioner Booth made a motion to approve the agenda as
written; Commissioner Brazil seconded; it was unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the minutes from October 9,2019, Commissioner Booth seconded, it was unanimously approved.

Vouchers: The following Vouchers/Warrants are for approval of payment: Commissioner Booth made a motion to approve November 1 of 1 in the amount of $7,514.58; Commissioner Brazil seconded; it was unanimously approved.

Public Communication: J. Morris said Captain Lee Geist wanted to check the status of the dock for next years Fjordin Crossin event. Commissioner Petz said we will know more after the winter storms. Jan said she will be asking the Alderbrook Resort to help sponsor her event next year. She said as for the new sidewalk crossing on Highway 101 from Old Mill Hill Rd. recently installed by WSDOT; she wants to create a crosswalk waiting area by the library. Creating a pedestrian crosswalk waiting area that could be attractive would increase the curb appeal. She spoke to Dennis Engel from WSDOT who said she would need permits and funds to build it. Jan will be talking to County Commission Sharon Trask for funding ideas.

Commissioner Reports: Commissioner Booth recently attended the ‘Small Ports’ seminar in Leavenworth and made some good port and port affiliate contacts. She said some of the laws have changed in 2019 and particularly noted the bid threshold for upcoming projects was raised from $40,000.00 to $50,000.00 for port projects and bids can now be faxed, emailed using the small works roster from MRSC. Commissioner Booth met with someone who talked about boating some of the grants for boating and infrastructure. There are currently grants that require a 25% match, the matching funds are required to be banked. She suggested the money for the 25% match could be budgeted for as time goes on. Commissioner Petz asked Commissioner Booth if she would do some research to find out which grant accept a 25% match. He also asked her to talk to the County and Tribe to find out if they are willing to help with matching funds. He suggested the port administrator ask WPPA if the Port can accept outside funds for projects. Commissioner Booth spoke to Joe Davis, an insurance adjuster with Enduris Insurance company who has a revised contract and suggested the Port could increase boat slip revenue by renting reserved slips. She suggested marketing to boaters during peak seasons such as shrimping and crabbing season, a database could be created from past shrimpers and crabbers who wrote their information on the moorage envelope, a reservation system could be set up online and someone from the Port could greet the boaters. Commissioner Booth said the Port could get help through the technicians at the Washington Public Port Assn with updating their website. The Port of Kingston links local merchants’ website pages on their port website. She said the port can promote the disc golf course on the website. Commissioner Booth met with WPPA ports attorney Frank Chmelki, who specializes in reviewing lease agreements. She suggested he review the ports lease agreements. Another law that changed was small ports can have an ongoing maintenance contract, for instance; in an annual repair of asphalt, the contract between the Port and the vendor could roll over for 3 years without having to be renewed. Commissioner Brazil said Randy Bruff, the maintenance supervisor for Lake Cushman water and utilities district had a concern with leaning trees on the Lake Cushman maintenance property and wanted permission from the port to use a portion of the Hoodsport Trail park on the South side of State Rt 119 if needed for trees that were fallen.

Port Maintenance Reports:
Hoodsport Trail Park & Disc Golf Park: S. Lindgren walked the trail park to look at the trees, bridges and trails. There is an area that has sloughed off by a bank. S. Lindgren and B. Osborne will re route the trail away from the bank. S. Lindgren suggested a forester look at the health of the trees. Disc golfers are still playing, trash cans are not being abused and the Sani cans at the disc golf parking area are still being used. B. Grondin, warden of the Hoodsport Hills disc golf park said they currently do not need additional bark for the parking area. B. Grondin to determine when and the Sani cans should be removed until next spring. B. Osborne has talked to B. Grondin about becoming a backup contracted maintenance person for the port, they are working on his business license. B. Osborne said all three of the trail park parking areas will need another coating of gravel in 2020. The port administrator will call public works as there is an interlocal agreement with them and they re coated the parking areas two years prior.
Hoodsport Marina, Dock & Waterfront Park: S. Lindgren identified the fishing boat moored at the dock that has been moored as the ‘Dirty Oar’. He placed notes on the window for the owner to pay moorage and move the boat, the boat was gone as of November 12th. The hanging flower baskets have been removed from the poles along the sidewalk at the waterfront park and the irrigation system has been winterized.
The dinghy is still bobbing on the beach, there are a lot of big logs on the beach that were brought in during one of the high tides. Another fascia board disappeared during stormy weather.
Public Restrooms: Currently open to the public intermittently as directed by Mason County and the septic specialist. Readings on the septic tank gallonage is monitored as required. B. Osborne looked at the state contract Enterprise services webpage and will contact someone to identify supplies used to determine if their cost is discounted. Commissioner Petz asked S. Lindgren to dig a small hole on the County property to determine what the soil looks like as a precursor to having a perc hole dug in the spring.
Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren both have App’s on their phones live streaming the surveillance cameras that cover the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port Operations Manager Report
The letter from the Mason County Support services stating they were soliciting comments from the City of Shelton and port districts in Mason County for comments on applications that were received for distribution of the Mason County Rural County Sales and Use Tax fund. They received applications from Mason County for the Belfair sewer and from the Economic Development council. Mason County public works has a project for the Belfair wastewater treatment and water reclamation project, phases 1-4 and capital infrastructure development. They are requesting money for Phases 3-4 as their project cost for phases 1-2 is $53.3 million dollars, in which they have raised the $53.3 million are asking for $450,000.00 per year for years 2020-2021 for annual expenditures related to a treatment and wastewater reclamation facility and the debt service. The Economic development council is requesting $70,040.00 to promote economic well being by actively recruiting new employers and supporting the growth of existing employers. After discussion, the commission asked the port administrator to draft a letter to the Mason County Support Services stating they are opposed to the money going to Mason County public works for the Belfair wastewater treatment and water reclamation project because the money is bed tax money slated for economic development and tourism in rural areas.
Enduris Insurance company sent the port commission 2020 calendars which were distributed. An email was sent to Commissioner Shutty requesting a transfer of the County property above the septic drain field as an alternative drain field for the public restrooms septic system. An email was sent back from Commissioner Shutty stating he would bring it up at the commission meeting and inform the port as to their decision. The port received a letter from the Washington Public Port Association stating the annual membership dues for 2020 will be $600.00. The port administrator spoke to Mike Davies, forester for DNR. Mike agreed to walk the Hoodsport Trail park to give his, ‘opinion only’ at the next port commission meeting.

Budget: October 2019 financial statement was reviewed.

Old Business: As discussed above

New Business: None

Next Meeting: December 11, 2019 to be held at the Port of Hoodsport Office

Adjourn: Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:48 a.m.

2019 Regular Port Commission Meetings are scheduled as follows:
Wednesday’s at 9am
December 11th,
2020 Meetings
January 8th, February 5th

Commissioner Petz Commissioner Brazil Commissioner Booth

MINUTES FROM THE REGULAR PORT COMMISSION MEETING OF THE PORT OF HOODSPORT COMMISSION                  

July 24, 2019

Call to Order:   9:00am                                                    Adjourned:  10:35am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:       Commissioner Petz – Commission Chair, Commissioner Brazil, Commissioner Booth

Staff Present:    K. Wyatt, Port Operations Manager, B.Osborne – Director of Maintenance, S. Lindgren – Maintenance

Public:      Mike & Geri Purvis, owners of Hood Canal Grocery, Morgan Rothrock – Mason County Disc Golf Assn, Jan Morris, owner of the Hardware Distillery

Bill Grondin – MCDGA – Warden Hoodsport Disc Golf Course

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded, unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the Regular Port Commission minutes from July 10, 2019, Commissioner Booth seconded, it was unanimously approved.

Vouchers:   No Vouchers were submitted for approval

Public Communication:  Jan recapped the Fjordin Crossin event and said most everyone had a good time. The library allowed people to park in their parking lot since they sold books at a Vendor booth, there were 42 parking spaces between the bank and the church, and parking behind the Landing building.  There was a great Aquavit Grotto on the beach under the pier, everyone loved petting the Norwegian elk-hounds.  We did well income wise this year but are not yet back in the black as there were some big expenses such as photography, insurance and radio.  Jan received the email from Dennis Engel regarding the crosswalk that is slated to be installed on the north side of Schoolhouse Hill Road.  Jan talked to Jeanne and Margaret because they will be impacted by the ‘No Parking’ areas.  They are hoping WSDOT takes only one parking spot since parking is at a premium.  Commissioner Petz said he will continue talking to Commissioner Shutty regarding the flashing crosswalk beacons.  Commissioner Shutty is working with WSDOT and Public Works to get the beacons installed by fall.  M. Purvis said those are nice but by the time drivers see it, its too late, he says it would be better to have traffic calming devices.  Commissioner Petz said Commissioner Shutty will be talking to the Sheriffs department for portable radar speed feedback signs, M. Purvis said that is a deterrent and would be most effective.  M. Petz said the tribe put a radar speed feedback sign up and its been turned off.  S. Lindgren said people got used to it and they don’t see it anymore.  Commissioner Petz said the septic designer was supposed to be here to talk with M. Purvis but has not shown up.  M. Purvis said he wonders if we can dig both laterals at the same time, so a machine doesn’t need to dig or put more pressure on top of the new laterals.  Commissioner Petz said we will contact B. Sund to find out when we can all meet as soon as possible.  Morgan said the machine work is done, the disc golf course is looking good and coming together, he likes the feeling it evokes.  Holes one, two and three are really nice and people will enjoy playing the course.  Commissioner Brazil asked if he could start telling people its open.  Morgan said yes, lets get another weekend of work in, I would like to have 12–15 people with rakes walk it, we need one last big push before we open.  We will need a truckload of chips, 3-6 dump loads, Bill and my dad can get it spread out.  Commissioner Brazil asked Morgan if he can get the club to play it on August 3^rd.  Morgan said they have picked out a format and will pick a date.  He wants to start Saturday morning workshops and will publicize it once all of the people have committed to teaching.  Commissioner Booth asked if you can have people working while people are playing?  Morgan said it should not be a conflict because most of the holes are short enough for good visibility.  Morgan is building the T boxes and markers at his house, he needs to finish putting them together, then they will be painted.  B. Grondin said it was his opinion that the grand opening should be August 10^th.  He wants to announce its opening when its ready for play.  They had a work party last Saturday and everyone played the course instead of working, he believes it’s the most fun 9-hole course in the state.  Everyone enjoyed the course from beginning to the end.  Commissioner Brazil said we need a map for the hole from start to finish.  Morgan said he wants a workshop on August 3^rd from 9-noon and he wants to play a Birdie Bash on August 10^th,  it is an event where people can play with friends, score aces and birdies to experience the course and have fun.  They will come up with the extra discs for beginners to use.  Morgan is working on a map and flyer right now, he will email it to the port administrator as soon as it is finished.  S. Lindgren asked why the goals are galvanized gray, why can’t they be safety orange.  Morgan said to buy them in color, they cost a $100. more per basket.  What we will do is put toppers with branding decals for garnish and a burst of color, you can use flags so you can see them when the wind is blowing or steel inserts, there are visual things you can do for visual effect from long distances.  They will be putting markers spiked into the earth with the hole number and distance.  The name has been established for the 9-hole course as ‘The Cushman Cruise’.  The overall Disc Golf Couse (both sides of the road) is called Hoodsport Hills Disc Golf Park.  Commissioner Petz asked what the parking capacity is?  B. Grondin said there is a total of 40-50 parking spaces, if there is a big event, they can guide people.  B. Osborne said he can spray paint lines.   Commissioner Petz said we need to look at the parking situation, once the disc golf course is well known, there will be lots of people.  B. Grondin said he can do center parking with two sides that can have about 60 parking spaces.  Morgan said he has a 12-15’ fir to take down and will use a good portion of the log for one of the baskets.  B. Grondin will be putting up a sign using blue and gold because they are the Ports logo colors.  B. Osborne will be moving a picnic table, trash can and sign at the disc golf parking area. B. Grondin said he can open and close the gate every day for the workers. B. Sund came into the meeting and said he wants to talk about the drain field situation, he will find a good time to get together with M. Purvis to discuss it.

Commissioner Reports:  Commissioner Brazil said he has spoken to many people and there is a definite increase in interest of the disc golf course.  Commissioner Booth said she will be in touch with Laura at the Washington Public Ports Association to learn the role of Port commissioner and take the required classes that are offered online.  The port administrator ordered her name plate and contacted the telecommunications company so she can set up her port mail.  Commissioner Petz spoke to Commissioner Shutty, he suggested helping the port with access to tourism money which is governed by the tourism board who then disperses money.  Commissioner Shutty said he considers the public restrooms a huge support of tourism in Hoodsport.  Commissioner Shutty said he may be able to help defray the cost of the drain field.

Port Maintenance Reports:

Hoodsport Trail Park:  B. Osborne said he will be ordering a load of bark for the T pads

Hoodsport Marina, Dock & Waterfront Park: S. Lindgren said people have been asking if they can pay for moorage for 5 days in a row.  Commissioner Petz said it’s a 72 hour limit, paid daily on a first come first serve basis.  S. Lindgren said he got rid of one of the peddle boats.

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialist and Mason County.  Readings on the septic tank gallonage is monitored during restroom usage days.  S. Lindgren said HCG disconnected their water line from the Public restrooms.

Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster.  B. Osborne and S. Lindgren both have App’s on their phones connected to the surveillance to watch the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port Operations Manager Report

The port administrator ordered Commissioner Booths nameplate and will submit todays signed minutes, the certificate of appointment and John O’ Laughlins resignation letter to the elections office so she will officially be considered a Port Commissioner with the County elections department.  The port administrator met with Ben Blocker who works with DNR, he gave the port a key to the gate by Lake Cushman store to access the Hoodsport Trail Park for regular maintenance and repair of the park’s trails and disc golf course.  The Port administrator obtained the information for the County property that is close to the public restrooms drain field for possible use in the future.  The port administrator will talk to the business owners in Hoodsport to find out when it would be the best time to have a public meeting to discuss the public restroom situation.

 Budget:                  No financial statements were reviewed

 Old Business:        As discussed above

New Business:       None

Next Meeting:          August 14th to be held at the Port of Hoodsport Office

Adjourn:        Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, unanimously approved, meeting adjourned at 10:35 a.m.

 2019 Regular Port Commission Meetings are scheduled as follows:

 Wednesday’s at 9am

 August 14^th, August 28^th, September 11^th

 ________________________  _______________________  _____________________

Commissioner Petz                  Commissioner Brazil                Commissioner Booth