Port Commission Minutes

MINUTES FROM THE REGULAR PORT COMMISSION MEETING FOR THE PORT OF HOODSPORT

January 15, 2025

Call to Order:   9:09am                                                   Adjourned: 10:03am

Hybrid Meeting Held at:   24113 North Highway 101, Suite B Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Kincannon–Chairwoman/2^nd Trustee

                                                Commissioner Morris – Community, DNR, State Representative liaison

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Facility Supervisor

Approval of Agenda:       Commissioner Kincannon motioned to approve the January 15, 2025 agenda Commissioner Morris seconded; all in favor, unanimously approved.

Public speakers:              Jan Morris – Fjordin Crossin

Minutes: Commissioner Kincannon motioned to approve the Regular port commission meeting minutes from December 18, 2024, Commissioner Morris seconded, unanimously approved.

Vouchers: Commissioner Kincannon motioned to approve 2024 Vouchers: December 1of1 in the amount of $12,797.52 and Dock repair Ck #10 of $5,374.33 Commissioner Morris seconded, unanimously approved.

Public Communication:   

J Morris said all the plans for Fjordin Crossin are coming along, the date for June 28^th is confirmed, along with the school parking lot, the driver and route are the same. We would like the volunteer coordinator to coordinate with Scott on the parking like last year.  S Lindgren said, “No problem. Here is the Fjordin Crossin application, facility use agreement and our $100 deposit check. I am returning the extension cord and Christmas tree topper for you to store for next year’s Christmas event.  Commissioner Kincannon said I got more Christmas tree ornaments on sale for next year.  J Morris said, Rachel Hansen got trees, we had a scavenger hunt, PUD#1 helped with décor and Stotl Winery donated $1000. to the Yule Tide festival.  Commissioner Morris said there’s a lot to build off of for next year, the committee should have a written exit plan to make sure we have a clear understanding of when to take down trees and decorations after the Holidays. 

Commissioner Reports    

Commissioner Morris said I am getting the last of the packet together for Emily & Holly.  We are getting detailed information for the estimation breakdown of labor & materials.  I had a 15-minute meeting with Emily on the 16^th, they wanted a date we can go to Olympia in mid-February to meet with legislators.  Commissioner Kincannon said I am free February 14^th or 21^st, both dates work for me.  Commissioner Morris said, “I will check with them and get back to you.  Legislative session started this week, we want to get our ducks in a row.  Commissioner Kincannon said, “do we have the final paperwork with the tribe, and have you talked to the Department of Archeology for the Port’s reimbursement?  Commissioner Morris said I have the final with the archeological people.  In 2026 we will probably have to get clean up kits for spills and safety kits.  S Lindgren, can you check in to the nicest clean kits available and get an estimate so we can package them into our request.  S Lindgren said yes, I will get that to you as soon as possible.  Commissioner Morris said, “I read a post from someone, a constituent who was walking on the dock and tripped on a box, could we add yellow paint as a caution reminder?  S Lindgren said yes, I will paint the box and pipe yellow.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park: S Lindgren said people are using the disc golf park, its half dog walkers and half disc golfers.  I am making new trail signs from old deck boards; we will put them in several locations on the trail.  We can widen the hiking trail but need an estimate and approval from the board.  Commissioner Kincannon said we should keep the projects at the trail park at a minimum for 2025 since we put in a lot of work last year.

Hoodsport Marina, Dock & Waterfront Park: S Lindgren said we have a new life ring, I put it in the hose box since the fire department said they would never use water from the docks hose.

Portable Restrooms: The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms with hand washing stations for the public’s use.  In the summer season, May–October, restrooms are serviced 3 times per week.  In winter, October – April rentals are serviced twice per week. The Ports maintenance department monitors them for trash and additional toilet paper as needed in between services. 

Port parking/Office building/Maintenance shed:

Port Directors Report: 

The director said we received a Purchase and sale agreement for the triangular shaped piece of property the Port surplus and agreed to sell for $15,000., we just need a signature from Commissioner Morris.  Commissioner Morris said, “no problem and signed the purchase agreement.  Since it is January, we have a 2025 Commissioner delegation of duties list to look over and discuss any changes you would like to see.  Commissioner Kincannon remains Chairwoman and in 2^nd Trustee, Commissioner Morris is 2^nd Chairman and Trustee for the WPPA. The Port is publishing an advertisement to fill the vacated position for Commissioner position #1, the ad will run for two weeks, applicants can email their cover letter and resume to the Port’s email address at: portmail@hctc.com .  The Port was approached by another portable restroom service provider to switch companies, their pricing was higher.  We are in a new year and will discuss whether to raise the nonrefundable deposit fee on waterfront park events, have an event fee and raise the certificate of liability to $2million per event to follow suit with other Ports.  Commissioner Kincannon suggested raising the deposit fee to $250. And the liability to $2 million. J Morris said when events first get started, they don’t have any money in the first year, it is hard on people.  I can say the Port doesn’t have good electricity; you need better electricity options.  Commissioner Morris said can we get an electrician to take a look at how to upgrade the electrical box.  The director said I will reach out to an electrician to find out what upgrades are required.  J Morris said Fjordin Crossin can match funds to upgrade electricity, we can form a plan for upgrades, Kerry and I are forming a non-profit organization.  Commissioner Morris said if we want to make the waterfront park a focal point for additional revenue, we need to upgrade it then we can develop a packet for events at the waterfront park.  Commissioner Kincannon said we need to update the logo and upgrade the signage, then we can do advertising on the website. We can advertise two rates, one for educational and nonprofit, another rate for regular events.  Let’s table this discussion until after we have upgraded the waterfront park, we can then talk about rates and deposit amounts. 

Budget:     Financial statements for December 2024 were reviewed

Old Business:  As discussed above        New Business:    As discussed above.

Next Meeting:    February 19,2025

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Morris seconded, it was unanimously approved, meeting adjourned at am 10:03am

2025 Regular Port Commission Meetings are scheduled as follows: 

February 18, 2025, March 12^th

Commissioner Kincannon         Commissioner Morris

MINUTES FROM THE PUBLIC HEARING & REGULAR PORT COMMISSION MEETING FOR THE PORT OF HOODSPORT

December 18, 2024

Call to Order:   9:02am                                                   Adjourned: 9:40am

Hybrid Meeting Held at:   24113 North Highway 101, Suite B Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Kincannon–Chairwoman/2^nd Trustee

                                                Commissioner Brazil – 2^nd Chairman/Trustee

                                                Commissioner Morris – Community, DNR, State Representative liaison

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Facility Supervisor

Public:                               Clete Brazil

Approval of Agenda:       Commissioner Kincannon motioned to approve the December 18, 2024 agenda Commissioner Morris seconded; all in favor, unanimously approved.

Commissioner Kincannon said, a Public Hearing is being held to consider a proposed amendment to the Port of Hoodsport’s Comprehensive plan.  This hearing is scheduled prior to the Port of Hoodsport’s Regular Port Commission Meeting, an Executive session will be held after the presentation of facts to determine a minimum price that would be acceptable by the commission for the subject property, a regular port commission meeting will then reconvene. The amendment to the Comprehensive plan, if adopted, would declare an approximately 1600 square foot portion of the real property referred to as parcel #42212-51-21018 ‘Surplus’ to the ports needs and will allow the port to sell the same.  The Director said on November 18, 2024, the Port commission received an email from a real estate agent representing the adjacent property owner, Cappelluti Trust’, whose property is situated on the Southern boundary line of the Port’s property located next to the port’s parking lot across from the dock in Hoodsport.  In preparing for the sale of the ‘Cappelluti Trust’ property, the property owner had a survey done, the survey revealed that portions of her septic system, propane tank, landscaping and parking area encroached on the Port’s southern boundary line.  ‘Cappelluti Trust’ is asking to purchase a portion of the Port’s property, approximately 1600 square feet of the Southwest corner to rectify the encroachment and to be able to sell her property unencumbered.  The director submitted a packet to the commission including the purchase and sale agreement, a third-party broker’s price opinion, a map of the property showing areas of encroachment and the desired 1600 Square foot subject area in the purchase request.  The first step to consider a sale is to remove the subject property from the comprehensive plan which requires a public hearing to Surplus the subject property, then amend the comprehensive plan before the subject property can be discussed for sale. If the commission agrees to adopt a Resolution to Surplus the property, the commission will go into Executive session to discuss a minimum price it is willing to accept for the subject property. 

Public- Does the public have comments, there were no comments.

Commissioner Kincannon said we are adjourning the Regular Port Commission meeting at 9:07am and excuse the Public as we go into Executive session to discuss consideration of the sale and minimum price of a portion of land as allowed by RCW 42.30.110.  No formal action will be taken in the Executive session.  Executive session will start at 9:10am and will adjourn at 9:15am we will reconvene the regular port commission meeting at 9:17am.

Commissioner Kincannon said I call the regular port commission meeting back to order at 9:17am.  The port commission has reviewed the proposal, comparable sales, third party brokers’ price opinion, amending the comprehensive plan and sale of the subject property.  We can Surplus and sell the subject property because it is situated on a steep slope, it is unusable to the Port, it is not, and never will be needed for the public’s use.  It makes good sense, seems to be rational and appropriate, the port can make a small amount of revenue, and it is in the best interest of the Port and all parties involved.  Commissioner Kincannon said, does the public have any comments, C Brazil said I think the owner should also move the railroad ties to the boundary line so there isn’t an encroachment on ports property.  Commissioner Morris said, “I agree.  Commissioner Kincannon said I am making a motion to adopt Resolution POH 2024-03 to amend the Comprehensive plan and to Surplus the 1600 square foot portion of the property within Parcel #42212-51-21018.  Commissioner Morris seconded the motion, it was unanimously passed.  Commissioner Kincannon said we determined the minimum price the commission will accept to purchase the subject property is $15,000.00. In addition, ‘Cappelluti Trust’ will pay for costs associated with the boundary line adjustment, its county approval, professional fees involved in the Surplus, Resolution and closing costs.  ‘Cappelluti Trust’ will also move railroad ties on the Southern border to reflect the surveyed boundary line.  I am making a motion to Counter the Cappelluti Trust purchase request to $15,000.00 with the stipulations.  Commissioner Morris seconded the motion, it was unanimously approved.  The Director said I will contact the Cappelluti Trust real estate representative so they can make a formal offer.

Public speakers:      None

Minutes: Commissioner Kincannon motioned to approve the Budget hearing meeting minutes and the Regular port commission meeting minutes from November 20, 2024, Commissioner Brazil seconded, unanimously approved.

Vouchers: Commissioner Kincannon motioned to approve 2024 Vouchers: November 1of1 in the amount of $12,369.16 and Dock repair Ck #9 of $5,374.33 Commissioner Morris seconded, unanimously approved.

Public Communication:   

none

Commissioner Reports    

Commissioner Morris said I met with our lobbyists Holly & Emily to discuss funding for the port dock piling.  I spoke to representatives Couture and Griffey & Senator MacEwan, they said there is plenty of money in this year’s legislative session.  Representative Couture suggested the port do a feasibility study to put in a boat dock, but there’s really no where to put it.  Commissioner Kincannon said we can consult with a state engineer who is very familiar with our area to get his thoughts before spending time and money on a feasibility study.  Commissioner Morris said is there a good time we can meet in Olympia to check in with the representatives?  Commissioner Kincannon said yes, my schedule is freer in mid to late February.  Commissioner Morris said I found out we can factor in the administrative fee, and we are hoping to slate $100.k to get all of the small things factored into this round.  We need the final form by the end of January.  Commissioner Kincannon said I will review the lease.  Commissioner Morris said we have to address the pump out station since we do not have one and modify the dates of the lease.  The director said maybe they can strike out the pump out station, there is one located at the Union Marina, also the insurance portion of the lease is way over what is needed for our small dock.  The requirements are for large docks with long-term boat owners, maybe we can strike out that portion.   Commissioner Kincannon said how did the Holiday festivities turn out.  Commissioner Morris said luckily the weather was good and not rainy.  It’s my first time doing it, so there were lessons learned.  The events committee needs to coordinate it better, maybe reconfigure the choir or set up amplification and have a group count down so Scott can plug in the lights at a set time.  Maybe we can have a tent to dispense hot chocolate or cider.  It was well attended by about 50-60 people and all of the parking was taken up.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park: S Lindgren said people are using the disc golf park, its half dog walkers and half disc golfers.  I am widening the story book trails; we have new trail signs.

Hoodsport Marina, Dock & Waterfront Park: S Lindgren said we need a plunger to turn on the Christmas tree lights!

Portable Restrooms: The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms with hand washing stations for the public’s use.  In the summer season, May–October, five portable restrooms are serviced 3 times per week.  In winter, October – April three rentals are serviced twice per week. The Ports maintenance department monitors them for trash and additional toilet paper as needed in between services. 

Port parking/Office building/Maintenance shed:

Port Directors Report: 

The director said I want to thank Commissioner Brazil for his 16 years served as a Port Commissioner, it’s been a pleasure working with you all these years, I wish you the very best and will miss you.  Commissioners Kincannon and Morris also expressed their well wishes for Commissioner Brazil’s future. Commissioner Morris said we would like to be able to tap into your expertise, you are always welcome to attend our meetings.  Commissioner Brazil said thank you, it’s been a pleasure serving the Hoodsport community and I will miss you all too, but family situations have changed and are the most important priority at this time.   The director said, commissioners, I have emailed you with a timesheet for Q4, please turn it in asap. 

Budget:     Financial statements for November were reviewed

Old Business:  As discussed above        New Business:    As discussed above.

Next Meeting:    January 15,2024

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Morris seconded, it was unanimously approved, meeting adjourned at am 9:40am

2025 Regular Port Commission Meetings are scheduled as follows:  January 15, 2025

          

Commissioner Kincannon         Commissioner Morris                Commissioner Brazil