2021 APRIL 14 ‘Virtual’ Regular Port Commission Meeting Minutes

Date Published: June 13, 2021
Category: Meeting's



April 14, 2021

Call to Order:   9:00am                                                   Adjourned:  9:55am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                             Commissioner Booth – Chairwoman

                                                Commissioner Kincannon – 2nd Chairwoman

                                                Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Executive Director

                                                B. Osborne – Supervisor of Maintenance

                                                S. Lindgren – Maintenance

Public:                               Mike & Geri Purvis – Hood Canal Grocery

                                              Heidi McCutchen – Mason County Chamber

                                            Annie Bowers – Timberland Regional Library

                                             Skip Houser – Port Legal Council

Approval of Agenda:  Commissioner Booth made a motion to approve the agenda with a few changes made to the published agenda; Commissioner Kincannon seconded; all in favor, unanimously approved.

Minutes: Commissioner Booth made a motion to approve the regular port commission minutes for March 10, 2021, Commissioner Kincannon seconded, all in favor, unanimously approved.

VouchersCommissioner Booth made a motion to approve the Voucher for March 31, 2021 in the amount of $8,027.95 and the 1st ¼ Commissioner Payroll in the amount of $1,389.61 Commissioner Brazil seconded, all in favor, unanimously approved.

Public Communication:   none

Commissioner Reports     Commissioner Brazil said he and Annie with the Timberland library walked the Hoodsport trail park as they installed the story book trail signs and was worried that someone would destroy the story book trail but maybe people will appreciate it and leave it alone.  This was all done by the library at no cost to the Port.  S. Lindgren helped install the signs.  Annie did a great job.  The disc golf park parking lot looks soft and muddy, I would like for the B Osborne and S Lindgren to put cones around those areas.  S Lindgren said, I will put them up today, there are some bad spots, we filled in the perimeter.  B Osborne said J Goodpaster will be addressing the gravel very soon as we move into dryer weather.  Commissioner Booth said the commission would like to address B Osbornes email requesting an hourly increase, retroactive pay at the hourly increase and his resignation.  First, we want you to know the Port acknowledges your outstanding service to the Port since 2013, your accountability and attentiveness to your maintenance service contract is recognized and appreciated.  I would like to make a motion that the Port commission approve your hourly increase, make it retroactive from February 2021 and accept your resignation effective May 30th.  Commissioner Kincannon seconded the motion and asked B Osborne if the port could call on him and asked if he would be willing to work if there are special circumstances or projects in the future.  B Osborne said I would be happy to assist in any way I can.  It is time for me to step down and I know S. Lindgren can handle the load.  S. Lindgren said B Osborne showed me the ropes and I have a good start.  Commissioner Brazil said he was in favor, the motion carried unanimously.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  Gravel will be donated by J Goodpastor as soon as dryer weather permits.  A hazard tree has been identified and the tree faller has been contacted to remove it.  The storybook trail book has been installed.

Hoodsport Marina, Dock & Waterfront Park  – the irrigation system was turned back on last Friday, valves and water sources were reconnected to troubleshoot.  Flowers are ordered for the planters and flower baskets along the sidewalk on Hwy 101.  The Japanese maple planter needs to be painted. 

Public Restrooms: Were surplused to Purvis LLC at a public hearing in a meeting prior to this regular port commission meeting. It is currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are currently available for the publics use. Portable restrooms are serviced Mondays, Wednesdays, and Fridays for summer months and are serviced additionally when needed. Maintenance personnel monitors garbage and supplies as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

The port director submitted the Spring newsletter to Lake Cushman admin for publication in their online newsletter, it is available on the Ports website and a copy posted on the Ports office window.  Dumpsters will be scheduled for pick up once per week as there has been more household garbage.  Fire extinguishers on the port dock and in the office were serviced by Cintas.  B Osborne called the local fire chief and asked him to do a pressurized test on the fire lines on the port dock.  S Lindgren will pressure wash the dock for the beginning of the season.  Shrimping season has been scheduled by fish and wildlife to open on May 19th, 22nd, June 2nd, 5th and 16th.  There was a day the tribal nation could harvest oysters on the ports beach.  All signs stating the beach was closed by the County were removed by the County prior to the harvest as they called and stated shellfish were now edible if cooked.  The County will be replacing the signs stating shellfish could be harvested if they are cooked.

Budget:                  March financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:         May 18, 2021 a regular port commission meeting will be held via internet in a ZOOM chatroom venue.

Adjourn:     Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Kincannon seconded, it was unanimously approved, meeting adjourned at 9:55 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am May 18th June 15th July 14th 2021

Commissioner Brazil     Commissioner Booth          Commissioner Kincannon