MINUTES FROM THE REGULAR PORT COMMISSION MEETING
OF THE PORT OF HOODSPORT COMMISSION April 25, 2018
Call to Order:
Meeting Held at: Hoodsport Timberland Library meeting room Hoodsport, WA
Commissioner Petz – Commission Chair,
Commissioner O’ Laughlin, Commissioner Brazil
K. Wyatt, Port Operations Manager, B. Osborne – Maintenance Director, S. Lindgren – Maintenance
Jan Morris – Hardware Distillery Fjordin Crossin, Captain Lee Geist – Business owner
Approval of Agenda:
Commissioner O’ Laughlin made a motion to approve the agenda as written, Commissioner Brazil seconded, unanimously approved.
Commissioner Brazil made a motion to approve the Regular Port Commission minutes of April 11, 2018 Commissioner Petz seconded, unanimously approved.
Commissioner Brazil motioned to approve the following Vouchers for payment: April 2018 2of2 in the amount of $7,362.57 Commissioner Petz seconded, unanimously approved.
Commissioner Petz asked Captain Lee Geist what he wanted to talk about. He said he was wondering how things are coming on the dock repair. Commissioner Petz said we will be discussing that later in the agenda. Jan Morris said she has been working on the Facility Use Agreement contract for days and is overwhelmed with language that she doesn’t feel pertains to her event. Why does it talk about chemical spills or trespassing? I put in 8 hours of response to things I feel I cannot meet on the items that don’t make sense to me. In comparison to other event contracts such as the Green Diamond, Shelton School District and the City of Shelton’s contracts, which are all within a page long, the Ports facility use agreement is six pages in length. K. Wyatt responded that the Ports insurance company endorsed the contract with specific language to cover the Port for liability in the event any of those incidents should happen. She said she wasn’t aware the Port cannot be involved in any way with the event and will be taking the Ports name off of advertisements. Commissioner Petz asked her what contract she received last year and was it any different than the one she received this year. Jan said, honestly I did not read it last year, but I am working on it and will get it done soon. Commissioner O’ Laughlin said, maybe you could have an attorney look at it, she said, I am an attorney. He said, what do you recommend? Jan said, I could make a contract that makes sense and is very fair to both the Port and myself. Commissioner O’ Laughlin made a motion for Jan to submit a draft contract that makes sense and is fair to both herself and the Port for her event. Commissioner Brazil seconded, unanimously approved. Jan said Harmony Hill will be selling cocktails and beer, Lisa (Sierra Pacific’s spokesperson) will be the bartender. Please don’t worry about the permits for the liquor as I am under the scrutiny of the Liquor Control board. The banner to advertise the Fjordin Crossin event is finished and has been turned in to PUD to hang up over the highway. She said they are working with a Norwegian group who will be providing costumes. The barrel needs a bond to bond transfer which they are working on. We may have music at the event.
Commissioner Petz said in regards to the septic drain field situation, the laterals have been jetted out, a diverter valve was replaced which will reset the system to its original design in capacity. Now we are in a wait mode to see if it dries out. The expectation is that it won’t dry out and we will have to put in another drain field. We are wrestling with a design that meets all of the requirements. Once that is finalized we will need to hire Foster and Williams to put together a statement of work before it goes out to bid. We are talking to the original designer and installation contractor who are on our small works roster. In discussion with the owners of IGA, they are supportive of creating another drain field area if needed. We may need to cut back the number of hours the Public restrooms are open due to the system becoming overwhelmed by use and keep a couple of the sanicans for the public to use before and after hours. Geri and Mike Purvis, owners of IGA generously rented two more port o pots for use by the public. Commissioner O’ Laughlin commented on how great the lawn looks at the Ports waterfront park.
Port Maintenance Reports:
Hoodsport Trail Park: B. Osborne said they are starting to clear out winter debris off the hiking trails. Household trash continues to be left by the trash can. A tree on the Ports property was reported to be leaning dangerously toward State Rt 119 and is being held up by another tree. S. Lindgren will talk to a local tree faller to see what can be done. Commissioner Brazil has not heard from the Shelton Disc Golf Assn. regarding the scope of work to be done for the family friendly disc golf area on the South Side of State Rt. 119.
Hoodsport Marina, Dock & Waterfront Park: The Orcas have returned to the Canal and the wounded Sea Lion may have been a casualty to them as he has not returned to the dock.
Public Restrooms: Currently closed to the public and will be repainted during this time period. Additional port o pots have been ordered for a total of five which are serviced on Fridays and Mondays.
Port parking/maintenance shed: Household trash is regularly being left in all of the trash receptacles at the port restroom, waterfront park area and by the Port dumpster.
Port Operations Manager Report:
K. Wyatt said Josh Benton from Fish and Wildlife and the contractor who is repairing the boat dock met out on the dock; a permit will be issued by Fish and Wildlife in a couple of weeks so they can start work on the dock. Commissioner Brazil said it was way later in the year than the Port wanted to start the repairs since we are going into shrimping season on May 5th, 9th, 12th and 23rd. K. Wyatt said the contractor mentioned they fabricated more steel angles to reinforce the dock than was originally discussed. K. Wyatt has not heard from the Disc golf association regarding their license or filing status.
There was not a Financial Statement to be reviewed
Old Business: As discussed above
New Business: None
Next Meet: May 16, 2018 to be held at the Port of Hoodsport Office: 24113 N US Hwy 101 Hoodsport, WA 98548
Adjourn: Commissioner Petz made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, unanimously approved, meeting adjourned at 11:20 a.m.
2018 Regular Port Commission Meetings are scheduled as follows: Wednesday’s at 9a.m.: May 16, May 30, June 13, June 27, July 11, July 18, August 8, August 22