MINUTES FROM THE REGULAR PORT COMMISSION MEETING FOR THE PORT OF HOODSPORT
April 10, 2024
Call to Order: 9:07am Adjourned: 9:52am
Hybrid Meeting Held at: 24113 North Highway 101, Suite A Hoodsport, WA 98548
Virtual Zoom Conference Meeting Room ID#406-238-9936
Roll Call: Commissioner Kincannon–Chairwoman/2nd Trustee
Commissioner Brazil – 2nd Chairman/Trustee -unexcused absence
Commissioner Morris
Staff Present: K. Wyatt, Executive Director, S. Lindgren – Maintenance Facility Supervisor
Public speakers: none
Approval of Agenda: Commissioner Kincannon motioned to approve the April 10, 2024, agenda as is. Commissioner Morris seconded; all in favor, it was unanimously approved.
Minutes: Commissioner Kincannon motioned to approve the regular port commission meeting minutes for March 13, 2024, Commissioner Morris seconded, it was unanimously approved.
Vouchers: Commissioner Kincannon motioned to approve March 2024 Voucher 1of1 in the amount of $12,036.95 and Q1 Commission payroll $1,636.47 Commissioner Morris seconded, it was unanimously approved.
Public Communication:
none
Commissioner Kincannon said I have ordered T-shirts, hats and sweatshirts. Katie is working on a banner to put up at events. I emailed the name of the guy who moves containers to the director and S. Lindgren, S Lindgren said he received the email and will call him. Commissioner Morris said we received the first deposit check for Marine Floats and an email back from them confirming it arrived. They will begin on April 15th with setting up at the dock and doing as much as they can until the hardware is fabricated, some of the parts need to be galvanized and they’re in between two large projects. Shrimp days are May 17th, May 18th, May 30th and June 10th. What are the odds the dock will be ready for the first shrimp days, probably not until May 30th. We should have a sign posted at the end of the dock that reads ‘Dock under Repair’, we can also have a sign that says people can donate for the new dock build which greatly reduces the chances of having to do these repairs again. Commissioner Kincannon said if we don’t have a sign people won’t know about the closure. It should say ‘Port of Hoodsport dock Closed for Repairs’, we should put up banners at all boat launches and notify marinas to let people know the dock is temporarily closed. We need to wait to see how the progress is going, it will be visible that they can’t use the dock until repairs are completed. Let’s change the Port meeting in May to the 8th so we can coordinate before the first shrimping day on May 17th. We can do a Press release for the newspaper, our website, the waterfront kiosk, post at boat launches and notify local Marina’s. I will have signs made and ready for posting at all dock points.
Port Maintenance Reports:
Hoodsport Trail Park & Disc Golf Park: S Lindgren said the Container and site prep are nearly complete, it looks good, drains right and is almost ready for the trail park container storage shed to be moved. F McCullough and I will move it into place. Commissioner Morris said a mural would look nice on the Container shed in town but the guy is not free, we would have to get a grant through EDC or apply for Tourism money, it will have 100% visibility. S Lindgren said we haven’t started on the additional 9 holes at the disc golf course yet.
Hoodsport Marina, Dock & Waterfront Park: S Lindgren said we will be receiving the flowers for the planters at the waterfront park by next week. I looked at shrubs and found 5 nice junipers at Home Depot. The stump that was moved away from the pilings has been cut up on the beach. WA State Fish and Wildlife had me put up ‘Beach Open’ signs for the public to harvest shellfish on the beach. They planted 65,000 clams last year, threw them out like seeds.
Portable Restrooms: Someone tagged the back of the bathroom and retaining wall with on the North end of the beach with black paint, it says skok. Both tagging’s are not on Port property. Commissioner Morris said we do not want our town tagged, if there is an ongoing problem we will talk to the community but if not, we should just take care of it, the owner of the bulkhead probably doesn’t even know since it faces South. S. Lindgren said, they probably don’t know, we can paint over graffiti and use graffiti remover. I will let Mollie at the store know so she can tell the store owner. The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms with hand washing stations for the public’s use. In the summer season, May – October, four portable restrooms are serviced 3 times per week. In winter, November – April three rentals are serviced twice per week. The Ports maintenance department monitors them for trash and additional toilet paper as needed in between services.
Port parking/Office building/Maintenance shed: We interviewed a local guy to help with the Port’s facility maintenance, he’s a nice guy I think he will work out good. Commissioner Kincannon asked S. Lindgren to bring the new facility maintenance person to the next meeting. The same locals continue to throw household garbage and furniture in all the trash cans provided by the Port both in town and at the trail park.
Port Directors Report:
The director said we put an article in the newspaper thanking business owners, community members, District 35 legislators and the Port’s lobbyist who rallied together in endorsing the Port’s capital budget funding request which was granted to the Port. We are now working on the same type of appreciation notice with a list of individual donors on the Port’s website. We want to keep the public notified with updates on the emergency dock repair and when to expect a reopening. Commissioner Kincannon said I can help you with that, I will talk to Katie we can build pages under Dock and Pier updates for dock repair donors and a letter of thanks. A spring newsletter was submitted to the Lake Cushman maintenance administration to include in their quarterly newsletter, a copy has been laminated for the Port office window and will be uploaded onto the Port’s website. The port was approached by the Audubon Society regarding erecting a Motus tracking Tower on the Port’s property just North of the pier. The port’s attorney was asked to review the request and advise the commission about factors that should be considered, his report was forwarded to the commission for review. Commissioner Kincannon said I looked at it and read everything, I don’t think our current situation with a small, limited space would be a good place to put it, there are many safety issues I can see, what it if falls over and hits someone or falls onto the power lines or road? Commissioner Morris said the idea of building a 60-foot structure that close proximity to everything with our winds is insane. Just looking at the dock structure and how it gets beaten with weather, I don’t see how it could be structurally sound in that location, our park is not big enough either. Commissioner Kincannon said email the Audubon Society and let them know we don’t have a good space the physical location with the road, power lines, waterfront park, dock and weather conditions are huge concerns, just not an ideal location. The director asked S Lindgren when we should increase the number of trash pickups, he said starting the first week of May. When should we increase the number of portable restrooms and service, he said the third week of May. The director asked Commissioner Morris to talk to the contractor about the next payment for the dock repair, Commissioner Morris said I will and will get back to you as soon as possible.
Budget: March 2024 financial statements were reviewed.
Old Business: As discussed above New Business: As discussed above.
Next Meeting: May 8th, June 5th
Adjourn: Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Morris seconded, it was unanimously approved, meeting adjourned at am 9.52am
2024 Regular Port Commission Meetings are scheduled as follows:
Wednesday’s at 9am May 8th, June 5th
Commissioner Kincannon Commissioner Morris
