MINUTES FROM THE REGULAR COMMISSION MEETING
OF THE PORT OF HOODSPORT COMMISSION
April 9, 2013
Call to Order:
Meeting Held at: Hoodsport Port Commissions Office 24113 N US Hwy 101 #A Hoodsport, WA
Roll Call: Commissioner Brazil
Commissioner O’Laughlin – excused absence
Staff Present: K. LeMaster, Port Operations Manager
HP Maintenance & Janel’s Janitorial
Public: Alan Tahja, Mike & Geri Purvis, Kelly Thompson
Approval of Agenda:
Commissioner Petz made a motion to approve the 4-9-13 meeting agenda. Commissioner Brazil seconded, unanimously approved.
Commissioner Petz made a motion to approve the minutes of February 12, 2013. Commissioner Brazil seconded, unanimously approved.
Commissioner Petz made a motion to approve the Vouchers March 2013(1of1) $56,453.24, March 2013 (2of2) $4,990.99, March 2013 (3of3) $49,960.49 Payroll 1st ¼ 2013 $671.74, April 2013 (1of1) $62,016.57 Commissioner Brazil seconded, unanimously approved.
Discussion on the collapse of ecological wall: Commission Petz thanked Mr. Mike Purvis for taking full responsibility for the wall collapse and making good on his commitment to pay for all costs necessary to return the Ports restroom and septic system to the state it was before the wall collapse. Commissioner Petz, however, was concerned that a report issued on March 11, 2013 by Tahja Engineering had a statement about poor erosion and sediment control during the installation of the Ports restroom drain field having contributed to the wall failure. Commissioner Petz asked Mr. Alan Tahja to explain the rationale for this statement. Mr. Tahja said that at the time of his inspections of the wall collapse on March 5 and March 8 he was unaware of the work by IGA that had been done above the wall wherein tons of wet soil had been removed from above the wall and deposited behind the wall. Mr. Tahja found that the only work that had been done recently was the drain field work so he concluded that the drain field work had contributed to the wall collapse. He had been informed of the work depositing wet soil behind the wall within the last two days. He therefore now concludes that the depositing of the wet soil behind the wall by IGA was the cause of the wall collapse. Commissioner Petz challenged the original assertion that the Ports drain field work contributed to the wall collapse. The geotech report on the drain field by GeoEngineers (founder Mr Jon Koloski) stated that in the event of heavy rain downpour, runoff from the drain field would run down a ravine adjacent to the drain field. (GeoEngineers is a large firm with 12 offices in the US and does business in 34 countries). Commission Petz took pictures of the rain runoff on the road coming down from the drain field and it was evident that the rain ran off the road into the lower drain field used by IGA. Other pictures showed that remaining water runoff followed the inside bank of the road and never entered the area behind the wall. If the water did manage to jump the roadway it would have to transverse forest shrub land before getting to the wall. Commissioner Petz stated that based on these observations it was impossible for sediment from the Ports drain field to get to the area behind the wall. Mr. Tahja said he would revise his report to delete reference to the Port or issue a memo to file. The revise report/memo would be provided to Mr. Mike Purvis, his client.
Commissioner Brazil noted a new pellet stove business is coming to Hoodsport. It appears some of the banners on the telephone poles are falling down, Geri will ask PUD to remove them since they are looking worn.
Port Maintenance Reports:
The Christmas tree donated to the Port’s waterfront park by Hunter Farms for the annual Tree Lighting Ceremony has died and will be pulled out. It was suggested and authorized to buy an ornamental tree that will be planted in its place, a tri pod be used for the Christmas lights at the next Tree Lighting ceremony & flowers are on order for the planters at the Port Marina Park. A map of the Hoodsport Trail Park was presented with several downed trees from winter storms posing dangerous conditions to hikers at the trail park. A bridge that crosses a creek was undercut from the winter storms and will need to be repaired. HP Maintenance will be meeting with foresters regarding the removal of the dangerous trees.More seed bark & straw will be spread as ground cover in the landing areas on State Route 119. Reforestation of disease resistant evergreens and plants has begun, 16,500 trees were planted at the trail park last week end. Garbage cans will be ordered for the new public restrooms and in front of the Port office.
Port Operations Manager Report:
A grand opening celebration will be coordinated and held as soon as the Public restrooms are complete. A large sign will be considered along the side of the public restrooms that will include local businesses and information for tourists. With the upcoming opening of the Public restrooms, the temporary restrooms and two port o pots have been removed. Dock repairs have been completed to reinforce the steel structure that was compromised by the concrete boat. Crosswalk flags were installed at the crosswalk by the Marina and have been working well. A meeting with WSDOT will determine where the ‘Public Restroom’ signs will be located on US Highway 101. Information was provided to the Lake Cushman administrator for their newsletter including updates from the Port of Hoodsport in regard to the Hoodsport Trail Park and other projects. New Hoodsport Trail Park brochures showing the new trails have been ordered.
Commissioner Brazil made a motion to move funds from the investment account to the general fund for final payment of the new Public restrooms, Commissioner Petz seconded, unanimously approved. The Port is going through its annual Schedule 22 audit by the State of Washington.
Review of Expenditures/Revenue month ending February 2013
- Discussion/Direction Regarding the Septic Design, Temporary & Permanent Restroom Projects:
Septic Design: Commissioner Petz, the contractor & the septic designer are moving forward as per requirements made at the pre conference meeting with Mason County.
Permanent Restrooms: CXT Montrose has been delivered
Temporary Restrooms: 1 ADA Port o pot until permanent restroom is online
Commissioner Petz summarized the current tasks in the process of the Permanent Restrooms; the General contractor is overseeing the septic system, the landing for the permanent restrooms, hook ups, plumbing and electrical.
Discussed what could be the next project for the Port and updating its Master Plan, this will be tabled for discussion at a later date.
Next meeting date is Tuesday April 30th at 9am.
Commissioner Brazil made a motion to adjourn the Regular Port meeting. Commissioner Petz seconded, unanimously approved, meeting adjourned at 11:15am
2013 Regular Port Commission Meetings are scheduled as follows:
May 14th @ 9am, May 28th @ 9am, June 4th @ 9am, June 18th @ 9am, July 2nd @ 9am, July 23rd & 9am, August 13th @ 9am, August 27th @ 9am, September 10th @9am, September 24th @ 9am.
Minutes Approved: February 12, 2012
________________________ _______________________ _____________________
Commissioner O’Laughlin Commissioner Petz Commissioner Brazil