Minutes: 11-19-2014

Date Published: May 6, 2015



November 19, 2014

Call to Order:
10:55 am

Meeting Held at:    Hoodsport Port Commissions Office 24113 N US Hwy 101 #A Hoodsport, WA

Roll Call:     Commissioner Brazil – Commission chair

Commissioner O’Laughlin ~ Excused absence

    Commissioner Petz

Staff Present:     K. Wyatt, Port Operations Manager

                B. Osborne, Director of Maintenance                 

Public:         Margaret Brown & Dennis Brown ~ Hoodsport Kiwanis

    Geri Purvis ~ Hood Canal IGA

Approval of Agenda:
Commissioner Petz made a motion to approve the 11-19-14 meeting agenda. Commissioner Brazil seconded, unanimously approved.

Commissioner Petz made a motion to approve the minutes of October 15, 2014. Commissioner Brazil seconded, unanimously approved.

Commission Petz made a motion to approve the Voucher of November 2014 1of1 in the amount of $6,391.72 Commissioner Brazil seconded, unanimously approved.

The following voucher/warrants are approved for payment:


Voucher (warrants)

November 2014 1of1 totaling $ 6,391.72 See itemized detail


Payroll (warrants) Quarter 2014 totaling $ 0.00

Public Communication:

Margaret Brown & Dennis Brown with the Hoodsport Kiwanis announced the Kiwanis have taken over the Christmas Tree Lighting event from the Hoodsport Community Events Assn. Margaret, on behalf of The Kiwanis requested permission to set up a Christmas tree structure to be decorated with lights on the Port of Hoodsport Waterfront park property. Recent years proved a live planted tree always died due to excessive heat from Christmas lights. B. Osborne had an idea on how to build a structure over the existing maple tree that could be used in the future. B. Osborne offered to assist and supervise building the structure to minimize damage to the plantar box and the existing maple tree, also to ensure the structure can be erected easily now and in the future. Port Commissioners Petz and Brazil agreed it was the logical location in town to continue the Christmas Tree Lighting ceremony tradition. Commissioner Petz made a motion to allow the Christmas tree and to contribute $100.00 toward the Christmas tree structure, Commissioner Brazil seconded the motion, unanimously approved. Margaret will coordinate the Kiwanis with B. Osborne’s schedule; she says they have plenty of tree lights. The Kiwanis will be erecting the candy canes around town on December 6th. The tree will be lit on Sunday December 7th at dusk. Geri Purvis, owner of Hood Canal IGA announced she has taken over the part of the tree lighting event hosting Santa Claus. Santa will receive children’s Christmas wishes, pose for a photo and give an age/gender appropriate gift for all boys and girls who are in attendance. Santa Claus will arrive at the IGA via Hoodsport Fire Engine at the Hood Canal IGA. Hot chocolate and hot dogs will be served to the Public.

Budget Hearing

Due to time constraints from the Public in their Public Communications, the Port conducted the Budget Hearing after the presentation about the Christmas tree lighting event. The Budget Hearing was held between 9:30am and 9:45am. The Public was invited to stay. (See Minutes from Port of Hoodsport Public Hearing 2015 Budget Meeting of the Port of Hoodsport) The regular Port Commission meeting resumed at 9:45am.

Commissioner Reports:

Commissioner Brazil attended the Small Ports Seminar hosted by the WA Public Ports Assn., he talked about OPMA training sessions, devices, record retention and state requirements for all Port Commissioners and Operations manager. He reiterated each Commissioner needed to have a certificate of training in OPMA & OPA acts. Commissioner Brazil requested looking in to Tablet or laptop computer devices for each Port Commissioner to use for Port business only. K. Wyatt will check with the WPPA on suggested devices and costs.

Commissioner Brazil talked about what the local requirements are with regard to the 4th of July fireworks display distance to the public as well as whether or not the Port dock needs fire line under the dock itself or if the current fire line on the plank will satisfy local fire rules and regulations. Commissioner Brazil will speak to the local Fire Chief and report back with his findings.

Port Maintenance Reports:

Hoodsport Marina & Waterfront Park: B. Osborne reported there has been a lot of activity at the Port dock by fisherman. It was discovered there are a couple of broken 4×4 railing stops on the dock, it was unsure if it was due to Sea Lions or Humans, they will be repaired as soon as possible. The dock will be clean in the event that the Lady Alderbrook cruise boat will bring Christmas Carolers to the Christmas tree lighting event from the Alderbrook Resort. B Osborne disconnected all water lines and will be removing hanging flower baskets on Port property.

Public Restrooms: Floors in the public restrooms have been slippery due to fisherman using the restrooms. B. Osborne said there is a leak in the roof where the seam is in the public restroom. K. Wyatt will check with CXT (public restroom contractors) to find out what can be done to repair the leak and what kind of texture is the best to put down on the floor.

Hoodsport Trail Park: B. Osborne recommends closing the trail park to the Public for winter as storms with wind and rain create dangerous situations for hikers, also people are dumping their trash everywhere and that an old mattress & box springs were stuffed inside the outhouse. B. Osborne is coordinating to have assistance with taking down dangerous tree limbs near the outhouse. Commissioner Brazil brought up the trail maintenance and expansion of the parking area for spring projects and wondered if State prisoners can be used for labor. B. Osborne said the Port would have to provide all of the tools. K. Wyatt will check with WA State Corrections for more information. B. Osborne suggested thinking about a new outhouse for the HTP as the existing outhouse is very old.

Port Operations Manager Report:

K. Wyatt submitted the Port of Hoodsport’s Fall Newsletter to the Lake Cushman admin., posted it at the Library and the Port’s office window; it was also distributed at the local Hood Canal IGA. K. Wyatt handed out a series of Local Agency obligations regarding the OPMA-Open Public Meeting Act, PRA-Public Records Act, Executive Session procedures, public notice requirements and electronic communications as reminders and good practice tips. K. Wyatt let the Port Commissioners know they can all have their own email address through the Ports internet service provider. K. Wyatt spoke to Morgan Rothrock –President of the local Disc Golf Assn., he is taking some of the disc golfers to the trail park to discuss feasibility of a Professional disc golf course on the upper area of the trail park. Morgan will also speak to the owner of the adjacent property regarding access and camping. Morgan will be at the next Port meeting to report his findings. K. Wyatt suggested the Port wrap the railing along the Port property sidewalk with Christmas lights. The Kiwanis said they may have extra lights the Port could use, B. Osborne will inquire about them when he assists with the Christmas tree structure.

Review of Expenditures through October 2014 Investment Account Balance $266,952.17

Old Business:

An interest in Canopy Tours will be investigated further to determine the feasibility of this sport in this area. Disc Golf will also be examined as it has become a popular sport. Both of these sports could bring tourism, local jobs and revenue to the Hoodsport area. Extending the hiking trail from Hoodsport Trail Park to the Foothills Park is being explored. Ongoing discussion, fact finding, exploration and research continue regarding Canopy Tours, Disc Golf and Trail Extension. Research and consultation is ongoing to determine steps on acquiring a walking trail extension from the Hoodsport Trail Park through DNR property, through the Foothills into Hoodsport. The Port is working on an Amendment of the Comprehensive Plan.

New Business:

Next Meetings:
Next Regular Port Commission meeting is Wednesday December 10, 2014 at 9am.

Commissioner Petz made a motion to adjourn the Regular Port meeting. Commissioner Brazil seconded, unanimously approved, meeting adjourned at 10:55 am.

2014 Regular Port Commission Meetings
are scheduled as follows: Wednesdays at 9 a.m. December 10,

2015 Regular Port Commission Meetings are scheduled as follows: Wednesdays at 9a.m. January 21, February 18, March 18, April 15

Minutes Approved: October 15, 2014

________________________ _______________________ _____________________

Commissioner O’Laughlin Commissioner Petz Commissioner Brazil