2024 March 13 Port of Hoodsport Regular Port Commission Meeting Minutes

Date Published: April 18, 2024


March 13, 2024

Call to Order:   9:05am                                                   Adjourned:  9:43am

Hybrid Meeting Held at:   24113 North Highway 101, Suite A

Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Kincannon–Chairwoman/2nd Trustee

                                                Commissioner Brazil – 2nd Chairman/Trustee

                                                Commissioner Morris

Staff Present:                    K. Wyatt, Executive Director

                                                S. Lindgren – Maintenance Facility Supervisor

Public speakers:              none

Approval of Agenda:       Commissioner Kincannon motioned to approve the March 13, 2024, agenda as is.  Commissioner Morris seconded; all in favor, it was unanimously approved.

Minutes: Commissioner Kincannon motioned to approve the regular port commission meeting minutes for February 14, 2024, Commissioner Brazil seconded, it was unanimously approved.

VouchersCommissioner Kincannon motioned to approve February 2024 Voucher 1of1 in the amount of $12,883.51 Commissioner Morris seconded, it was unanimously approved.

Public Communication:   

Annie with Timberland Libraries said she put up the spring story book at the Hoodsport Trail Park.  The storybook is ‘Hidden Treasures’.  Commissioner Brazil asked how the trail was, she said it was fine, I am glad I wore my rain boots.  Jen Bly said I am just here to listen.

Commissioner Reports    

Commissioner Kincannon said I have laminated closure signs for the dock and pier, I will get them to Scott.  I am working on T Shirts, hats and ¼ zip hoodies, they are Unisex sizes.  The graphic guy said the logo smudges but has a new process and a good deal.  I have checked on the container move, it is expensive if you are not purchasing a container.  S Lindgren said if you can get it close, we can move it into place, we will prepare the area it will be moved to, there is snow on the ground in the disc golf parking lot.  Commissioner Brazil said I was at the Hoodsport Trail Park and couldn’t get into the parking lot because of the snow.  Commissioner Morris said I met with Corey at Marine Floats he has the key to the docks gate and has the measurements for fabrication.  We are getting the Small Works Contract clarified and the corrected estimate will be emailed to me.  The Ports attorney will be making changes to the contract after we receive more information.  We are hoping the fabrication of parts will happen quickly after signing because Marine Floats has other large projects coming up.  I met with the Skokomish tribal council, they are going to endorse the dock repair project but were adamant about remaining sovereign, I will be attending more meetings to talk about assistance with maintenance and support for when we ask for the next round of capital funding, we will probably get them to sign off as an endorsement.  Commissioner Kincannon asked if Marine Floats put in for permits, Commissioner Morris said Corey and Cailan with DNR said this counts as an emergency minor repair that doesn’t need permits.  Cailan switches roles at DNR this month so we will have a new person working on the lease moving forward. 

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the weather is bad, the container site and additional 9 holes are on hold. Annie put up the new Story Book on the trail, there are a few limbs and trees down over the trail. Someone put a couch in the gazebo, furniture and trash have been left at the parking lots.

Hoodsport Marina, Dock & Waterfront Park:  S Lindgren said Cintas will be here Friday to service the fire extinguishers. The flower baskets have been ordered and I checked on the shrubs at Hunters, its still too cold to plant anything.

Portable Restrooms:  The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms with hand washing stations for the public’s use.  In the summer season, they are serviced 3 times per week.  In winter, November through April there are 2 rentals, each serviced twice per week.  The Ports maintenance department monitors them for trash and additional toilet paper as needed in between services. 

Port parking/Office building/Maintenance shed:  The same locals continue to throw household garbage in all of the trash cans provided by the Port both in town and at the trail park.  The director reminded everyone that the Port facility maintenance department is short of a person to help with garbage during the winter and in all port areas in the summer season.

Port Directors Report: 

The director said the Port received confirmation of $41,000. in capital funding for the Port of Hoodsport’s emergency dock repairs, it is great news for the entire community!  Business owners and community members rallied together in endorsing the Port’s capital budget funding request. The Port Commission thanks every one of the community members and business owners for their endorsement, support, and strong advocacy for the funding request. The Port has received three individual dock repair donations totaling $1100., we will be posting Dock Repair Donors on the website soon.  If someone would like to contribute to the dock repair costs, there is a donation form that can be found on the Port of Hoodsport’s website at www.portofhoodsport.us . When the dock is repaired, we will have a grand re opening and will invite the district 35 legislators and lobbyist who went to bat for the emergency repair funds, the community businesses and supporters who endorsed the Port in their Letter of Support. We will invite the community to celebrate and educate them on the Port’s next venture to request capital funding for a dock replacement that will continue to serve as an emergency, economic and outdoor recreational asset in the heart of our small, rural community. I would like to remind the commission to sign paperwork on the conference table and I have sent Q1 Commission timesheets for payroll, please submit them to me as soon as possible. We need to set some future regular port commission meeting dates.  May 15th and June 12th were tentatively chosen.

Budget:    February 2024 financial statements were reviewed.

Old Business:  As discussed above        New Business:    As discussed above.

Next Meeting:    April 10th, May 15th, June 12th  

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Morris seconded, it was unanimously approved, meeting adjourned at am 9.43am

2024 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am April 10th, May 15th, June 12th

_______________________  _____________________  _________________________                 

Commissioner Kincannon         Commissioner Brazil         Commissioner Morris