2024 February 14 Port of Hoodsport Regular Port Commission Meeting Minutes

Date Published: April 7, 2024


February 14, 2024

Call to Order:   9:12am                                                   Adjourned:  10:14am

Hybrid Meeting Held at:   24113 North Highway 101, Suite A

Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Kincannon–Chairwoman/2nd Trustee

                                                Commissioner Brazil – 2nd Chairman/Trustee

                                                Commissioner Morris

Staff Present:                    K. Wyatt, Executive Director

                                                S. Lindgren – Maintenance Facility Supervisor

Public speakers:              Forest McCullough – NW Land & Tree

Approval of Agenda:       Commissioner Brazil motioned to approve the February 14, 2024, as amended to add Container shed, Disc Golf course additional 9 holes & election sweep to the Directors report on the regular port commission agenda.  Commissioner Morris seconded; all in favor, it was unanimously approved.

Minutes: Commissioner Kincannon motioned to approve the regular port commission meeting minutes for January 17, 2024, Commissioner Brazil seconded, it was unanimously approved.

VouchersCommissioner Kincannon motioned to approve January 2024 Voucher 1of1 in the amount of $10,828.24 Commissioner Morris seconded, it was unanimously approved.

Public Communication:   

Jen Bly with Canal Side gifts wanted the port commission to know she puts her support behind the Port’s emergency dock repair project. Commissioner Kincannon said her name was on the letter of support that was submitted to legislators for the capital funding request.  F McCullough said I can prepare the area where the commission approved to move the container shed.  We will create stability to the bank that will be behind the shed, will bring in a trailer to haul away debris, make a clean french drainage system to improve what is already there, put down rock then set the shed.  We will need to cut down a tree, so it doesn’t eventually fall on top of the container.  It may be $3-4,000. and the cost to move the container.  S Lindgren said United Rentals may charge $3-$400. to move it, Commissioner Kincannon said I have a contact to move the container and will check with them.  F McCullough said with the additional 9 holes at the disc golf course, I will donate my time to create the first hole to see how much time it takes then I can estimate how much it will cost to do the other 8 holes.  Each hole will be 30 feet by 240-300 feet long, we will brush it out, limb up the trees and clear the area, this will give us an idea to see how the course will be layed out.  Commissioner Kincannon said that is great, I would like to make a motion to approve creating the first hole and spending up to $1000. to find out what an estimate will be to make all 9 holes.  F McCullough said the Lake Cushman maintenance company still has mounds of chips we can use to sculpt and design the course.  Commissioner Brazil said I second the motion, all in favor, it was unanimously approved.  F McCullough said he walked around the Hoodsport Trail Park and all the cedar trees that were planted in the reforestation have already grown 6 inches since they were planted last spring.  Commissioner Brazil said he sees people in all kinds of weather playing disc golf and walking. 

Commissioner Reports    

Commissioner Kincannon said we are in a fundraising process for the dock repair, community businesses will be sponsoring events to accept donations for the Port’s dock repair, people can sponsor fundraisers on their own, they can then give the port a lump sum check and the Port can accept donations directly from people.  The director said so far, we have received two generous donations, one from the Hardware Distillery in the amount of $500. and another from a community resident, Rebecca Cappelluti in the amount of $100.  Commissioner Brazil said residents around Lake Cushman like to have garage sales around Memorial Day, maybe some of them are willing to donate their proceeds for the dock repair.  The director said as we discussed in the last meeting, the Port attorney said there are specific rules the Port must follow around fundraising, however it can be present at a function to accept donation checks for the dock repair.  Commissioner Morris said there was a legislative meeting regarding the capital funding set up by the Port’s lobbyist on Port Day in Olympia, both state representatives Dan Griffey and Doug Couture along with the port’s lobbyist Holly Sanabria were present.  We got a positive affirmation to get the dock repair funded, there is such a small amount of money available in this cycle of funds allocation but there was enough earmarked along with other projects slated for those funds.  In March we should be able to get the funding notification, the port was at the top of requests for our district, there is no more ability to get new requests past the deadline. They will close the session on February 13th, I met Drew MacEwan, he was adamant about this project getting funding and to be compliant with DNR.  Handshakes and promises are good, but you need to be the squeaky wheel.  Commissioner Brazil said that’s good we got the fire started, let’s not let it go out.  Commissioner Kincannon said this is phase I, the temporary fix to get up and running, we will need a lot more money than we are asking for when we go onto the next session for 2025, our lobbyist will be on it.  Commissioner Brazil said the people will want to know what we are doing, maybe we should have a community meeting to notify them about what’s going on.  Commissioner Kincannon said we currently have a large-scale campaign to get the word out, it includes newspaper press releases, notification at the kiosk at the waterfront park, the port website, magazine articles, boating publications like the Salish Sea guide, WPPA boating guide and word of mouth.  The Port will have an information table at both the shrimping season kickoff and the Fjordin Crossin on June 22nd, we will be accepting donations. This will check a box for the next legislation application when we apply for capital funding, it will show our fundraising visibility and how tangible we are in the community.  This project is popular, the Chamber of Commerce wants to help with fundraising; as many of their members in Mason County, visitors and the surrounding community use the dock.  Commissioner Morris said Lisa Perry wants to help with fundraising also.  Commissioner Kincannon said for these events, we should have tee shirts, hoodies, and hats with the Port logo for the commission and staff, I have a resource and will check into pricing. Commissioner Morris said I will be meeting with Marine Floats on the 22nd to get final measurements for fabrication then we will get a timeline and hopefully we are lucky with the weather.  We are hoping to get it done by shrimping season.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said people are leaving household trash, furniture, junk, and stuff next to the trash cans at the trail park parking lot, its disgusting.  Commissioner Kincannon said maybe we should lock the gate at night.  The Disc Golf course looks good, people are out walking and playing disc golf when the weather is good. 

Hoodsport Marina, Dock & Waterfront Park:  S Lindgren said there is still a big stump in the water floating around the pilings, I would like to find a way to push it away from the dock.  We are due to have fire extinguishers serviced, 2 on the dock, one by the public restrooms and 1 in the office.  We will need to order the flowers baskets for spring.  Can we use the two planters by the Ports parking are for shrubs this year instead of flowers, there is not a source of water there, they won’t need as much water as the flowers.

Portable Restrooms:  The Port of Hoodsport and Hood Canal Market Fresh share the cost of renting portable restrooms with hand washing stations for the public’s use.  In the summer season, they are serviced 3 times per week.  In winter, November through April there are 2 rentals, each serviced twice per week.  The Ports maintenance department monitors them for trash and additional toilet paper as needed in between services. 

Port parking/Office building/Maintenance shed:  The same locals continue to throw household garbage in the trash cans around the Ports office.  The director reminded everyone that the Port facility maintenance department is short of a person to help with garbage during the winter and in all port areas in summer season.

Port Directors Report: 

We discussed the docks bid and contract, when we have the final estimate, we will have the Port attorney create the small works contract to be signed.  We discussed fundraising, moving the container shed and details for the additional 9 holes at the disc golf course.  In February, Mason County Elections department will sweep the Ports general account for $2,150.09 as was outlined in detail in the Ports January regular port commission meeting, we received their invoice and breakdown so in addition to the February monthly bills, that will be deducted.  We need to look at our calendars and make tentative meeting dates for the next few months. 

Budget:    January 2024 financial statements were reviewed.

Old Business:  As discussed above        New Business:    As discussed above.

Next Meeting:    March 13th, April 10th

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Morris seconded, it was unanimously approved, meeting adjourned at am 10:14am

2024 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am March 13th April 10th  

_______________________  _____________________  _________________________                  Commissioner Kincannon         Commissioner Brazil         Commissioner Morris