2023 February 8 regular port commission meeting minutes

Date Published: April 11, 2023
Port of Hoodsport Letterhead


February 8, 2023

Call to Order:   9:01am                                                   Adjourned:  9:48am

Hybrid Meeting Held at:   24113 North Highway 101, Suite A

Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Kincannon – Chairwoman / 2nd Trustee

                                              Commissioner Brazil – 2nd Chairman/Trustee

                                              Commissioner Morris  -Excused absence

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Supervisor

Public:                                 Forest McCullough – NW Land & Tree, Katie Zech – Zech Designs

Approval of Agenda:       Commissioner Brazil motioned to approve the agenda dated February 8, 2023, Commissioner Kincannon seconded; all in favor, unanimously approved.

Minutes: Commissioner Kincannon motioned to approve the regular port commission meeting minutes for January 18, 2022, Commissioner Brazil seconded, all in favor, unanimously approved.

VouchersCommissioner Kincannon motioned to approve the Vouchers for January 2023, in the amount of $9,186.08, Commissioner Brazil seconded, all in favor, unanimously approved.

Public Communication:   

F McCullough gave the commission an update on the Hoodsport Trail Park, we are getting closer to getting it done, mother nature is giving us some headaches with the weather.  The upper parking lot will be cleaned, fixed and ready for top rock and beauty bark when the weather is dryer.  Commissioner Kincannon asked if the end of April is still the target, and will you be grading it and spreading the top tock? F McCullough said Yes, once we start, we need three good dry days to wrap it up. The port will pay for the rock and beauty bark, I sourced some larger rock to bring into the disc golf parking lot to shrink it a bit and take care of the drainage issues.  The trailside main parking area won’t change much, there are no drainage issues on that side.  Commissioner Brazil said he would like to see a log in the middle for people who like to make fast turns and spin in circles. We will bring some of the big trees to add to the middle of the parking lot as a deterrent for people to do brodies up there, they destroy the gravel on the parking lots. We will also transplant some of the trees around the parking lot area.  Commissioner Kincannon asked if we could do a walk through before it is finished as there may be some suggestions while your crew is still there.  F McCullough said, I would prefer that too.  Commissioner Kincannon said we would like to have you attend the Grand opening and bring an excavator for kids to see.   K Zech said she launched the Port’s new website over the weekend and shared her screen to show the commission a comparison of the old/new websites.  It has the same content but has been streamlined to look clean, easy to see the information and it directs people to the Port’s Google business profile.  The website is now mobile friendly, it scrolls down easily and has a navigation with cleaner pages, updated trail park maps and information.  This site can be easily updated and has room for updates and pictures, we can even create a slideshow gallery. I added Google analytics to see how people are accessing the website which is pushed out by Google. Google is quirky and sometimes rejects pictures and content if too much is added at once as it thinks it may be a hacker so we will be careful as we add and change content, Google will see the interaction. Commissioner Brazil said I can send pictures of people playing disc golf. Commissioner Kincannon said that’s great, before; no one could find the website, it is now very modernized.  We have a Hoodsport trail park update I would like to email it to you to upload under the Hoodsport Trail Park tab.  K Zech said I noticed there is not a separate tab for the Disc Golf Course, we can add a tab to specifically post under it. Commissioner Kincannon said I like the idea of having separate pages for the trail park and disc golf course.  K Zech said now that we have claimed the Port of Hoodsport on Google, we can add updates and pictures.  there are FAQ’s.  In speaking to the director, one of the 5 common questions was if the port had a boat launch, her answer not only said no, but it also directed people to where the nearest boat launches were.  We now need 4 more common questions asked by the public and the answers to post.

Commissioner Reports    

Commissioner Morris has COVID and is not feeling well today.  Commissioner Kincannon asked the director to email the DNR and Ecology people who met with him on Monday to notify them to the exposure.  Commissioner Brazil said he invited C Kronaman with the Kiwanis to attend the meeting to discuss their volunteer program, she did not show up probably because her husband has COVID.  Commissioner Brazil said we will defer her to the March meeting.  Commissioner Kincannon said we are currently working on streamlining the Volunteer Waivers.  I have been up at the trail park; F McCullough is working hard on the upper North side of the park.  I have not seen B Grondin, disc gold warden lately.  I do know the Disc Golf Association has a new president and will get their contact information. Commissioner Kincannon said maybe you could reach out to the disc golf community to find out if they have their volunteer group who can help get the disc golf course in shape before the month of May.  Commissioner Brazil said, I will see if we can get a work party together.  Commissioner Kincannon said she received three quotes for 40-foot Containers and the least expensive once is $5300.00, the color choices are Tan or Gray and to paint them it costs an additional $3000.00, I don’t think it is worth it.  Delivery is $300.00 the tax is approximately $600.00, and shelving may cost up to $500.00.  S Lindgren said it will be placed on the upper North parking area.  I would like to make a motion to approve $6700.00 for the container, delivery, shelving, and tax through United Rentals.  Commissioner Brazil seconded the motion, it was unanimously approved.  The director said since we have the numbers for the Container, the UTV and 2023 budget resolution for the trail park, the commission should make a motion to move the total funds of $66,700.00 from the investment account into the general fund for the Hoodsport Trail Park.  Commissioner Kincannon said I would like to make a motion to move $66,700.00 from the investment account into the general fund specifically for the container, UTV and as per the 2023 budget resolution.  Commissioner Brazil seconded, it was approved.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said he is playing disc golf daily, bringing a rake to take care of areas that need clean up, the disc golf course looks awesome.  The disc golf parking lot will be looking great when the gravel is spread out and it is condensed.  I will be making some trips to Olympia and Tacoma for the UTV and container. 

Hoodsport Marina, Dock & Waterfront Park:  S Lindgren said it is quiet in town.  Commissioner Morris and I met with people from DNR and the Ecology group at the dock.  DNR is extending the width of the amount of room boats can moor at the dock as the old lease agreement did not allow for bigger sized boats.  The Ecology person would like to see the Port take out the wooden deck and replace it with a more ecological friendly material, she also wanted a piling assessment.  We will need to order the flowers for May delivery for the waterfront park planters and hanging baskets. The director will  make contact and place the order.

Portable Restrooms:  The Port and Hood Canal Grocery store rent 3 portable restrooms each with hand washing stations for the publics use in the summer season, they are serviced 3 times per week.  In winter there are 2 rentals each, serviced twice per week.  The Port checks them for trash and additional toilet paper in between services.

Port parking/Office building/Maintenance shed:  People are dumping their household trash.

Port Directors Report:

The Port director said Commissioner Brazil will re invite the president of the Kiwanis elaborate on their volunteer policies at the March meeting.  I am reaching out to other ports and the Washington public ports association to look at their policies around facility usage for events, private donations, dock use, moorage, UTV’s and volunteers.  The ports insurance company has also been contacted for their input.  Commissioner Kincannon and I will be reviewing policies, insurance, use agreements and waivers, we will then run everything by the port’s attorney for approval to create streamlined policy process for all areas and have proper paperwork needed. The moorage rate increase discussion will be tabled for March as Commissioner Morris was spearheading that topic.  Commissioner Kincannon will get the final draft of the update on the Hoodsport Trail Park to me and K Zech for the Port’s website.  The required aquatic survey was done for the DNR Lease renewal, was finished, and forwarded to DNR, the survey cost $3420.00.

Budget:               January financial statements were reviewed; however the county treasurer is to re issue financial statements to reflect correct balances.  They will be reviewed again in March.

Old Business:  As discussed above        New Business:    As discussed above.

Next Meeting:    March 8, 2023

Adjourn:          Commissioner Kincannon made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, all in favor, unanimously approved, meeting adjourned at 9:48 a.m.

2023 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am March 8th, April 12th

_______________________  _____________________  _________________________                  

Commissioner Kincannon         Commissioner Brazil         Commissioner Morris