2022 June 22 Regular Port Commission Meeting Minutes

Date Published: August 15, 2022


June 22, 2022

Call to Order:   9:00am                                                   Adjourned:  9:30am

Meeting Held at:              24113 North Highway 101, Suite A Hoodsport, WA 98548

Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:  Commissioner Kincannon – Chairwoman/ 2nd Trustee -Commissioner Brazil – 2nd Chairman/Trustee-Commissioner Morris  

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Supervisor

Public:             Forest McCullough – NW Land & Tree,  Jan Morris – Fjordin Crossin

Approval of Agenda:       Commissioner Brazil motioned to approve the agenda dated June 22, 2022, as written; Commissioner Kincannon seconded; all in favor, unanimously approved.

Minutes: Commissioner Kincannon motioned to approve the regular port commission minutes for May 11, 2022, Commissioner Morris seconded, all in favor, unanimously approved.

VouchersCommissioner Kincannon motioned to approve the Voucher for May 27, 2022, in the amount of $8,982.53 Commissioner Brazil seconded, all in favor, unanimously approved.

Public Communication:   

F McCullough with NW Land & Tree who is contracted and approved by WA State Department of Natural Resources to remove fallen and hazard trees at the Hoodsport Trail Park said they have had permit issues, equipment breakdowns and equipment repair parts delays that blindsided them, changed their original start date and pushed their production timeline further out than anticipated.  We started moving equipment today and will work full time until it’s done with an estimated time for completion for mid to the end of August.  Commissioner Brazil said he understood there is a supply chain demand and fuel prices have increased.  Commissioner Kincannon said, do we need signs to notify the public of the closure while you are working?          F McCullough said, we have logging operation signs and Port maintenance will put out cones.  Commissioner Kincannon said she would like to get photos of the logging operation to share on the Port’s website and on Lake Cushman’s social media to show the public what is happening.  She said we can provide information and photos to Kirk Boxleightner, the Mason Shelton reporter who attends the port’s meetings so he can write an article for the newspaper.

J Morris said the Fjordin Crossin was a success for the people who did attend in the pouring rain that deterred a lot of people from attending.  We have selected a date for the 2023 Fjordin Crossin, it will be on June 17th and have cleared the date with our vendors.  I would like to thank S Lindgren for being such a big help accommodating us at the event.  Annie Bowers with the Timberland Library said she is waiting to put up the fall story book along the trail at the Hoodsport Trail Park and wanted to tell everyone there is expanded library access for members who can obtain access to the library from 7am-8pm with a keycard.

Commissioner Reports     Commissioner Kincannon said the brochures and logo pdf are almost complete, the logo and letterhead need to be proofread prior to sending everything to the printer.  She said she will be verifying the GPS coordinates to make sure the trails drawn on the brochures map are correct.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  Closed for fallen and hazard tree clean up

Hoodsport Marina, Dock & Waterfront Park:  Summer is attracting many people to the waterfront park, dock, and marina.  It has been tremendously busy.  We appreciate our additional contracted maintenance person who is doing a great job.

Public Restrooms: On April 14, 2021, the public restrooms were surplus’d to the Purvis’ whose plans are to repair and re-open them at their expense, they will replace the drain field and repair the septic system in accordance with the Mason County Environmental health specifications.   Until then, the Port of Hoodsport and the Purvis’ continue to provide portable restrooms with washing stations for the publics use. 

Port parking/Office building/Maintenance shed: S. Lindgren monitors live stream surveillance cameras overlooking the public restrooms, office building, port shed, parking lot, waterfront park and marina dock. It appears the same people continue to dump household garbage in the trash receptacles.

Port Directors Report:

The Port director wanted to acknowledge the Port’s long time maintenance supervisor Bruce Osborne who recently passed away.  Bruce was a tremendous asset to the Port, our friend and an active community participant; he had many hobbies, including watercolor painting, a motorcycle and car enthusiast and was the face of the Viking for the Fjordin Crossin event.  We all appreciated Bruce; he will be greatly missed by all of us! The approved letter was mailed to notify YSS Dive Shop as to the reason’s the Port is unable to allow private business to use public property for private enterprise.  Washington Fish and Wildlife was contacted to request additional shellfish harvesting signs, they said we should contact the County environmental health department because they do not have extra or additional signs to post.  Lary Coppola, executive director for the Port of Allyn was contacted again to invite all five Port’s in Mason County to join in an ‘All Port’s Meeting’ to discuss topics of interest.  Lary was unexpectedly hospitalized and plans to contact everyone when he is feeling better.  The Port of Hoodsport’s website: portofhoosport.us is available to the public to view information regarding the Port and was recently updated with current photos of the Port’s newest Commission.  The Washington Public Port’s Association will be sponsoring and hosting a ‘Small Ports Seminar’ at the end of October, it will be held at the Enzion Resort in Leavenworth.  Quarter 2 timesheets were provided to the commission for payroll.

Budget:               May financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above

Next Meeting:    July 20, 2022

Adjourn:          Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Kincannon seconded, all in favor, unanimously approved, meeting adjourned at 9:30a.m.

2022 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am   July 20, August 17, September 7th

_______________________  _____________________  _________________________                  

Commissioner Kincannon         Commissioner Brazil         Commissioner Morris