2022 February 9 Regular Port Commission Meeting Minutes

Date Published: March 11, 2022


February 9, 2022

Call to Order:   9:02am                                                   Adjourned:  9:45am

Meeting Held at:              Virtual Zoom Conference Meeting Room ID#406-238-9936  

Roll Call:                             Commissioner Kincannon – Chairwoman / 2nd Trustee

                                                Commissioner Brazil – 2nd Chairman / Trustee   

                                                Commissioner Morris  

Staff Present:                    K. Wyatt, Executive Director, S. Lindgren – Maintenance Supervisor

Public:                                                  Jan Morris – Fjordin Crossin Event

Approval of Agenda:       Commissioner Brazil motioned to approve the existing agenda dated February 9, 2022, as written; Commissioner Kincannon seconded; all in favor, unanimously approved.

Minutes: Commissioner Kincannon motioned to approve the regular port commission minutes for January 26, 2022, Commissioner Brazil seconded, all in favor, unanimously approved.

VouchersCommissioner Kincannon motioned to approve the Voucher for January 31, 2022, in the amount of $9,320.09 Commissioner Morris seconded, all in favor, unanimously approved.

Public Communication:   The port director said she received an application from J Morris to hold the Fjordin Crossin event this year on May 15th.  J Morris said she planned on having the Fjordin Crossin event this year and after looking at the farmers market, shrimping events, and the tide table she found a favorable day, May 15th.  Commissioner Kincannon asked if there would be a Farmers market this year. J Morris said she assumed so and did not want to conflict with parking since there was little public parking in town.  Geri Purvis said the farmers market is on Saturdays in the parking lot where the bank is now closed. Maybe we can get together to talk about additional parking, we own the ProBuild building, and we can help you park everyone. Sunday is a good day.  Commissioner Brazil said, we have church on Sundays, it ends at 12:30. J Morris said she forgot about the church service but if we start at 1pm we could still use the parking lot.  The executive director asked if J Morris will require the port maintenance to reserve the end slip for their event.  Lee Geist, captain of the boat used to take the Aquavit across the fjord said that they would like to use the end slip that day. S Lindgren said he still has the reservation signs from the last Fjordin Crossin event and will reserve the outer edge and South side slip for the event.  J Morris said the chef will be serving food on the beach and asked if they could have a cooking fire pit on the beach?  It will be a short period of time since the tide comes in at 3pm.  Geri said if it is raining there is no fire danger. Commissioner Kincannon said if there is someone to watch and monitor the fire pit it should be alright.  S. Lindgren said they cannot be near the pilings, and they must use a grate to keep embers down.  J Morris said they use some sort of a grill at the Union market, there will be a Viking restaurant serving food too.  Commissioner Kincannon said in May we have additional portable restrooms as that is when tourism picks up.  She asked J Morris if she is committed to paying for rent on two additional portable restrooms for the event, she said yes, we can do that, we do not want them by the waterfront park because of the smell, we will put them across the street although through traffic on Hwy 101 stops to use them randomly. Commissioner Kincannon made a motion to approve the date of May 15th for J Morris to hold the Fjordin Crossin event if she signed a facility use agreement and the event sponsor along with the vendors all have liability insurance with the port named as additionally insured.  Commissioner Brazil seconded the motion, all in favor, motion passed.  J Morris said she would like to attend all port meetings until the event.

Commissioner Reports     Commissioner Brazil spent time at the Disc Golf Park looking at the damage with Bill Grondin, warden of the disc golf park and none of the disc golf baskets were damaged when trees blew down. Bill was concerned about the plants that were crushed because of the snow.  Commissioner Brazil said there was a big mud hole at the center of the parking lot.  The executive director said the Shelton disc golf club had an agreement with the Port to maintain the disc golf course, the port funds construction and repair.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  S Lindgren said the trail park is still a mess, I pulled all the story book signs up to prepare for the removal of trees that were blown down. I cleared the disc golf parking area of debris; a guy lost his keys at the disc golf parking lot.

Hoodsport Marina, Dock & Waterfront Park:  The tree faller is lining up the equipment to remove the hazard trees from above the parking lot and building in town.

Public Restrooms: During a public hearing on April 14, 2021, the public restrooms were surplus’d to the Purvis’ whose plans are to repair and re-open them at their expense, they will replace the drain field and repair the septic system in accordance with the Mason County Environmental health specifications.   Until then, the Port of Hoodsport and the Purvis’ continue to provide portable restrooms with washing stations for the publics use. 

Port parking/Office building/Maintenance shed: S. Lindgren monitors live stream surveillance cameras overlooking the public restrooms, office building, port shed, parking lot, waterfront park and marina dock. It appears the same people continue to dump household garbage.    Commissioner Brazil asked if we have found a replacement to help with maintenance.  Commissioner Kincannon said she has someone who may be able to help as a backup in the summer months.  S. Lindgren said that’s good because I have a buddy who wants me to fly to Oahu and bring a boat back to Ketchikan in June for 3 weeks.

Port Directors Report

The port director thanked the commission for their updated information and photo’s to be published in the upcoming Washington Public Port Directory.  The commission asked the port director if she could consult with the port attorney to find out if the hazard tree removal over the ports parking area and the building could be paid for by trail park funds.  The attorney said the deed from WA State to the Port of Hoodsport stipulated all funds from the trail park must go back into the trail park and it would be a violation of the terms of the Deed and in an audit, it could be determined there was a misappropriation of funds and the port could be fined.   Commissioner Kincannon said, there’s our answer.  The port received a letter from the WA State Liquor & Cannabis division stating all agencies would now be notified of all new liquor and cannabis license applications.

Budget:               January financial statements were reviewed

Old Business:  As discussed above        New Business:    As discussed above

Next Meeting:    March 9, 2022

Adjourn:          Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Kincannon seconded, all in favor, unanimously approved, meeting adjourned at 9:45a.m.

2022 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am   March 9, April 13, May 11          

Commissioner Kincannon         Commissioner Brazil         Commissioner Morris