2021 March 10 Virtual Regular Port Commission meeting minutes

Date Published: April 29, 2021


                       OF THE PORT OF HOODSPORT COMMISSION                  

March 10, 2021

Call to Order:   9:00am                                                   Adjourned:  10:17am

Meeting Held at:              Via Zoom Conference Call 

Roll Call:                             Commissioner Booth – Chairwoman

                                                Commissioner Kincannon – 2nd Chairwoman

                                                Terry Brazil – Trustee                                                                                                               

Staff Present:                    K. Wyatt, Executive Director

                                                B. Osborne – Supervisor of Maintenance

                                                S. Lindgren – Maintenance

Public:                                    Mike & Geri Purvis – Hood Canal Grocery

                                                    Heidi McCutchen – Mason County Chamber

                                                    Annie Bowers – Timberland Regional Library

                                                     Skip Houser – Port Legal Council

Approval of Agenda:  Commissioner Booth made a motion to approve the agenda as written; Commissioner Kincannon seconded; unanimously approved.

Minutes: Commissioner Booth made a motion to approve the regular port commission minutes for February 10, 2021, Commissioner Kincannon seconded, unanimously approved.

VouchersCommissioner Booth made a motion to approve the Voucher for February 26, 2021 in the amount of $5,938.59 Commissioner Brazil seconded, unanimously approved.

Public Communication:   The port director introduced the Port of Hoodsport’s legal counsel Skip Houser.  Mr. Houser is here to walk us through the process on what is required to surplus the public restrooms to the Purvis’.  S Houser prepared draft documents for the Purvis’ to review and expressed that the Port would consider any language they prefer.  M Purvis said, you covered it very nicely, we have a pretty good plan to put it all together.  We have set aside money for the drain field and have a plan with all the pieces arranged just waiting for the go ahead.  We will make it work within the timeline.  S Houser said we will get it all in order, then go through the process correctly to make sure it meets all regulatory and governmental guidelines.  M. Purvis said we have done a lot of research, we have a designer working on the drain field design, we pumped out the septic tank and analyzed that it will be working perfectly. We have talked to the County to cue them in that we would like to have it up and running by July 4th.  S Houser said you are welcome to reach out to myself or the port director, we will work together.  M Purvis said I think we are on target; the town needs a restroom; we have the solution and several ideas to include people in town into the plan or else we will do it all by ourselves to get it going.  S Houser said the Olympia Farmers market sold pavers and bricks to raise funds.  They called it ‘friends of the market’ and generated money to support the market.  M Purvis said we think tourists may like that idea and get involved in that way. We will advertise and form a business association so all of the businesses can be aware and involved in what’s going on.  Commissioner Booth asked A Bowers if she could report on the progress of the story book trail at the Hoodsport Trail Park. A Bowers said the signs for the story trail are put together and we are ready to start the installation process, pages are double laminated, connected and held to the sign.  The creative services department has created flyers, I will coordinate with the port director to get some to the port.  Commissioner Booth asked if we are still doing the press release? A Bowers said she was waiting until the installation was finished.  Commissioner Kincannon said she could help put brochures at the Visitors center. M Purvis said when it is installed, I would like to take my grand daughters to see it.  A Bowers asked if someone from the port could accompany her to install the signs, I think we need a rubber mallet.  S Lindgren said he would be happy to help, Commissioner Brazil said he would like to be there during the installation. A Bowers said once the frames are in the ground it will be easy to replace the story books.  Commissioner Booth said we look forward to reading these books, we appreciate you, Annie!

Commissioner Reports     Commissioner Booth said she would like to address B Osbornes requests for an hourly rate increase and to make it retroactive.  The port is on a very limited budget, we would have to evaluate and break down the budget in each maintenance category to determine whether the hourly increase request is a possibility.  She asked the port director to compile a breakdown of supplies and maintenance in each of the port’s categories requiring maintenance, so the port commission knows how much is budgeted to spend each month within particular areas.  Commissioner Brazil said we appreciate you B. Osborne, you do a comprehensive job.  Commissioner Brazil said we had an incident with campers at the disc golf course parking lot with an RV and three cars backed into the disc golf course parking area.  I talked to them and told them they couldn’t stay there, they said they were looking for a place to live, I suggested they check with Dow Creek Campground, they said they stayed there four weeks then they moved into the disc golf parking lot.  They were squatters.  I told them; sorry you cannot camp here.  B Osborne, S. Lindgren and the port director all got involved.  B Osborne approached the lady and said they couldn’t camp there, and they put a sign in the window saying they would move, he called the Sheriff. S Lindgren showed up and said the same thing, he waited until they left.  B Osborne called the police back to let them know they left.  Commissioner Brazil said the police have their hands tied on squatters with the current COVID rules, glad it was taken care of it, so it is not an inviting spot for people to stay.  B Osborne said someone brought in large trucks that caused damage to the disc golf parking lot and with the past few storms it made some huge mud puddles. With regrading and gravel to redress the parking area it will be back to new.  Commissioner Brazil said at the last meeting we made a motion to put in a French drain.  B Osborne said it will require a contractor and engineer.  Commissioner Booth asked if there were theft of logs. B Osborne said yes someone has come in and stolen logs at night.  Commissioner Booth asked G Purvis if there would be shrimping in May, G Purvis said fish and wildlife are not ready to give us days yet.

Port Maintenance Reports:  

Hoodsport Trail Park & Disc Golf Park:  

Hoodsport Marina, Dock & Waterfront Park 

Public Restrooms: Currently closed to the public both as directed by Mason County because of a failed drain field and due to the COVID 19 pandemic for health and safety of the public and personnel. An ADA and 2 Portable restrooms with hand washing stations are currently available for the publics use. Portable restrooms are serviced Monday and Fridays in winter months. They are serviced additionally when needed. Maintenance personnel monitors garbage and supplies as needed.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren have Security App’s on their phones to monitor live stream surveillance cameras overlooking the public restrooms, office building, shed, parking lot, waterfront park and the dock.

Port Directors Report

The port director was notified by the ports computer technician when he transferred the ports website, it was down for a 24 hour period but was seamless. The port director relayed a message from the computer technician to Commissioner Kincannon that she was encouraged to contact him to go over the website with him so she could make changes and updates. Commissioner Kincannon said she would definitely like to spruce up the Port’s website.

Governor Inslee extended the Proclamation 20-28-14 OPMA guideline to continue with 25% capacity, Due to the most recent Governor’s mandate, COVID-19 health and safety compliance signs are posted on all port properties for the public’s information and on the office window.  The Port of Hoodsport port commission continues using the ‘Zoom’ virtual chat room venue for regular port commission meetings during the COVID-19 pandemic, the public can request an invite to attend the meetings.  Meeting dates are posted on the port’s website, on Mason TV, in the WPPA newsletter and posted on the port office window. Currently, the public may email the port for an invitation to attend the regular port commission meeting.  The request must be received by 4pm the day prior to the scheduled meeting. 

Budget:                  February financial statements were reviewed

Old Business:        As discussed above        New Business:       None

Next Meeting:          April 14, 2021 a regular port commission meeting will be held via internet in a ZOOM chatroom venue. A public hearing to hear public testimony on the surplus of the public restrooms to Purvis LLC will be held prior to the regular port commission meeting at 9am

Adjourn:      Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Kincannon seconded, it was unanimously approved, meeting adjourned at 10.17 a.m.

2021 Regular Port Commission Meetings are scheduled as follows:

Wednesday’s at 9am April 14th  May 19th June 16th  July 14th 2021

Commissioner Brazil     Commissioner Booth          Commissioner Kincannon