2020 May 27 ‘Virtual’ Regular Port Commission Minutes

Date Published: June 18, 2020


May 27, 2020

 Call to Order:   9:00am                                                    Adjourned:  10:30am

Meeting Held at:    Via Zoom Conference Call

Roll Call:    Commissioner Petz – Commission Chair        Commissioner Brazil          Commissioner Booth

Staff Present:                    K. Wyatt, Port Operations Manager, Osborne – Director of Maintenance, S. Lindgren – Maintenance

Public:                              Josh Heidleman – Mason County Disc Golf Assn.   Bill Grondin – Course Warden Hoodsport Hills Disc Golf Course

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Booth seconded; unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the virtual regular port commission minutes from May 13, 2020, Commissioner Booth seconded, unanimously approved.

Vouchers:   The following Vouchers/Warrants were approved for payment: Commissioner Brazil made a motion to approve the Voucher for June 1of1 in the amount of $6,818.47.

Public Communication   J. Heideman with Mason County Disc Golf Assn said he tracked down the unused disc golf equipment that the port purchased, they are being stored by M. Rothrock.  Commissioner Brazil said he proposed that the port purchase a metal shipping container and place it at the sports park for the port to store the unused disc golf equipment and other items the port made need to store.  Commissioner Petz said the port purchased 18 baskets for the first golf course, installed 8 baskets and are going to using the rest of them so maybe we don’t need to store baskets.  B. Grondin said there are 20 baskets total, 8 baskets were installed on the upper Hoodsport Hills course, 9 baskets are installed at the Cushman Cruise disc golf park, 1 basket was stolen, 1 basket was damaged from a fallen tree, 3 baskets are being stored.  Commissioner Petz asked what is left to store, B. Grondin said there are 2 pallets loads of terrewalk T pads.  Commissioner Petz said, lets put them on the Cushman Cruise course instead of using concrete because concrete is an additional cost.  J. Heideman said they just finished a course at the Evergreen state college and the concern with using the pads are when they are wet, they get slick.  Maybe if we use field turf on top of them, it may work so they are not slippery, we could also rhino line them so have a gritty surface.  B Grondin said it was a good idea, it would be a little work to put them in, we need lots of gravel and rock.  I think we need our members to play the course a while to make sure we don’t want to make changes like lengthening the distance.  Commissioner Booth asked B Grondin if they had tournaments scheduled since we are getting into summer then rapidly into fall.  B. Grondin said the course is fairly busy now, we would like to have a doubles tournament on Saturdays or Sundays.  Commissioner Petz said leave the baskets and pads where they are, have the members play the course and decide where the baskets are going to be and place the pads.  J. Heideman said there is potential for 9 more holes at the Cushman Cruise.  B Grondin said once the parking area is finished, we will be putting a practice basket and pad in.  The port administrator said she is waiting until the election of the Mason County Disc Golf Clubs new board members to talk to the president of the club Lori B about the status of licensing of the MCDGC so they can put together a memorandum of understanding with the club and its members.

Commissioner Reports:  Commissioner Petz said he is in discussions with M. Purvis regarding their proposal to install an identical drain field for their use in the reserve area to be installed concurrently with the ports repair drain field. This would require additional permitting to the already approved emergency repair permit.  This process may take longer than the weather window allows to install a drain field this summer which will cause an expiration to the current approved permit.  Even If M. Purvis allows the port to install the second drain field, the issue we still face is finding another entity to help with or take over the responsibility and burden or maintenance and supplies for the public restroom. At this time during the COVID-19 pandemic, there won’t be anyone who will want to take it over or help.  If the public restroom is not operable, the port cannot continue to keep it open nor can someone step up to take it over.  Commissioner Booth said maybe with the COVID-19 mandates and guidelines and with no other options we should keep the restroom closed, remove the signs, remove the portable potties, give the parking spaces back to M. Purvis and step away since our hands are tied.  Commissioner Brazil said he thinks that is the better idea and agrees with Commissioner Booth.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  S. Lindgren finished re painting trail signs at the trail park. The trail park is open to the public. S. Lindgren cleared alders and vine maples around the gazebo and has been cleaning up fallen debris in the parking areas as needed.  People keep knocking signs down, I am putting them up in the trees at eye level, except for the bridges, the trails are in good shape. Trails at the disc golf course are worn with activity and clear. with B Grondin, Hoodsport Hills course warden maintains the 9-hole golf course and is opening/closing the chain barrier during the day for disc golfers.

Hoodsport Marina, Dock & Waterfront Park: Hanging baskets were put up on the poles along port property to beautify the community.

Public Restrooms: Currently closed to the public as per the COVID-19 pandemic

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren both have App’s on their phones and are monitoring the live stream surveillance cameras that oversee the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port Operations Manager Report

The Port of Hoodsport port commission are using the Zoom virtual chat room venue for public meetings during the COVID-19 social distancing period.  Meeting dates are posted on the port’s website, picked up by MasonTV, WPPA newsletter and is posted on the port office window.  A zoom invitation will be sent to anyone requesting to be present at a regular port meeting. Current Port meeting protocol requires the agenda to have two sections reading “Necessary and Routine” and “Necessary and Routine Topics and Actions in Response to COVID-19 Outbreak”. Currently, the public may email comments to the ports email address to include in the minutes but may not participate in the meetings. A Resolution authorizing the executive administrator to act in making decisions in an emergency situation, closure of the public restrooms for the safety of the public and maintenance personnel and holding regular port commission meetings online via ZOOM were the changes that have been made during the COVID-19 situation.

Budget:                  No financial statement was reviewed

Old Business:        As discussed above                             New Business:       None

Next Meeting:          June 10, 2020 to be held via internet in a ZOOM chatroom venue

Adjourn:                               Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:3 a.m.

2020 Regular Port Commission Meetings are scheduled as follows:    Wednesday’s at 9am    June 10th, June 14th

 Commissioner Petz                  Commissioner Brazil                Commissioner Booth