2019 September 11 Minutes

Date Published: December 2, 2019


September 11, 2019

 Call to Order:   9:00am                                                    Adjourned:  10:11am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:     Commissioner Petz – Commission Chair,   Commissioner Brazil,    Commissioner Booth

Staff Present:                    K. Wyatt, Port Operations Manager, B. Osborne – Director of Maintenance, S. Lindgren – Maintenance

Public:                              Jan Morris – Hardware Distillery

Approval of Agenda:  Commissioner Booth made a motion to approve the agenda as written; Commissioner Brazil seconded, unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the minutes from August 14,2019, Commissioner Petz seconded, it was unanimously approved. Commissioner Booth made a motion to approve the minutes from August 28, 2019, Commissioner Petz seconded, it was unanimously approved.

Vouchers:   The following Vouchers/Warrants are for approval of payment: Commissioner Petz made a motion to approve August 1 of 1 in the amount of $13,054.31, Commissioner Booth seconded, it was unanimously approved.

Public Communication:  Jan Morris spoke to J. Stottle of ‘Stottle Winery’ who finally agreed to having WSDOT install a crosswalk from the North side of Schoolhouse Hill Rd. across Hwy 101. His decision makes it a unanimous consensus among the business owners along the highway in downtown Hoodsport to install a pedestrian crosswalk.  Jan reminded the Port there is a Trivia night at the library on September 21st at 7pm.

Commissioner Reports:  Commissioner Petz spoke to B. Sund, regarding the proposed County property as an alternative possibility to install a drain field for the septic system that sustains the public restrooms. Commissioner Petz asked if S. Lindgren would arrange a meeting with B. Sund to find the corners of the property and flag suited areas for a perc Test.  He would like for B. Sund to set up the appointment to dig test holes. If the soil percs positively, we will talk about how the County wants to handle an easement or transfer of ownership, then B. Sund can provide a design to be submitted for approval by the Environmental Health department.

Port Maintenance Reports:

Hoodsport Trail Park & Disc Golf Park:  B. Osborne contacted Brady Trucking to deliver a load of bark on September 12th for the disc golf park, B. Grondin will be there to open the gate.  As we approach winter weather, the entrance gate to the parking area by the trailhead at the Hoodsport Trail park will be closed intermittently when there is inclement wind and weather.  On the South side of the Hoodsport trail park the disc golf association will host a tournament the weekend of September 14th and another one at the end of October with a Halloween theme.

Hoodsport Marina, Dock & Waterfront Park: B. Osborne or S. Lindgren will put together a materials list for the repair of the outer fascia on the dock that was damaged by the moorage of the unauthorized sailboat.  The irrigation at the waterfront park will be drained down and shut off as freezing temperatures approach.  The water pipe at the dock will also be drained down.

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialist and Mason County.  Readings on the septic tank gallonage is monitored during restroom usage days.

Port parking/Office building/Maintenance shed: B. Osborne and S. Lindgren both have App’s on their phones live streaming the surveillance cameras that cover the public restrooms, office, shed, parking lot, waterfront park and the dock. An employee from the Hoodsport Dive shop said someone broke in through a window and stole computers and dive cameras, he asked if the Port would go through the surveillance footage from Saturday evening through Sunday morning to see if there was any activity showing the break in and possible suspects.  B. Osborne said trash has been at a minimum after the Labor Day weekend and asked the port administrator to call Mason County garbage to request a pickup every two weeks on the dumpster.

Port Operations Manager Report

The port administrator provided information to Mason County Sheriff’ departments Sergeant Severance on all moorage payments and correspondence made by the owner of the unauthorized sailboat that was moored at the Ports dock from July 13th to date.  Sergeant Severance said the boat had an expired registration and he was gathering evidence to submit to the County prosecutor. Envelopes used for payments of moorage, photos of damage to the docks fascia and correspondence were submitted to Sergeant Severance.  A Draft report was written by WSDOT from the Charette meeting hosted by the Port of Hoodsport and WSDOT last summer.  Since the Port has been working on pedestrian safety and traffic calming devices since 2012, WSDOT asked the Port to review the draft report for accuracy and to approve the report before it is finalized.  The port commission appointed Commissioners Brazil as the Ports Trustee.  Commissioner Booth made a motion to appoint Commissioner Brazil as the Port of Hoodsport’s Trustee, Commissioner Petz seconded, it was unanimously approved.  The trustee is the acting member of the Port of Hoodsport that may speak and has a vote for the port at the Washington Public Ports Association.  Dates for the winter regular port commission meetings were determined and are posted below.

 Budget:                  There was no financial statement to be reviewed.

 Old Business:        As discussed above      New Business:       None

Next Meeting:          October 9, 2019 to be held at the Port of Hoodsport Office

Adjourn:     Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Booth seconded, it was unanimously approved, meeting adjourned at 10:11 a.m.

2019 Regular Port Commission Meetings are scheduled as follows: Wednesday’s at 9am October 9th, November 13th, December 11th,

2020 Meetings January 8th, February 12th

Commissioner Petz                  Commissioner Brazil                Commissioner Booth