2019 March 7 Minutes

Date Published: April 19, 2019


March 13, 2019

Call to Order:
                Adjourned: 10:05am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:     Commissioner Petz – Commission Chair

                Commissioner O’ Laughlin

Commissioner Brazil

Staff Present:     K. Wyatt, Port Operations Manager

                B. Osborne – Director of Maintenance

                S. Lindgren – Maintenance

Public:         Sharon Trask – Mason County Commissioner

                Jan Morris – Hardware Distillery

Approval of Agenda:
Commissioner Brazil made a motion to approve the agenda as

written; Commissioner O’ Laughlin seconded, unanimously approved.

Minutes: It was noted that the February regular Port commission meeting was cancelled due to inclement weather.
Commissioner Brazil made a motion to approve the Regular Port Commission minutes from March 13, 2019, Commissioner Petz seconded, unanimously approved.

The following Vouchers/Warrants are for approved of payment: February 1of1 in the amount of $6,219.92 and March 1of1 in the amount of $6,353.79

Pub Communication:
Mason County Commissioner Sharon Trask said she was very interested in pushing through the pedestrian traffic safety topic. She believes she and the Hoodsport District County Commissioner Kevin Shutty have a way to provide traffic speed calming devices. They are very aware of the elderly long time resident in Hoodsport being hit by a car in December whiling crossing the highway in the crosswalk located in front of Columbia bank. Commissioner O’ Laughlin said the Port has been involved with WSDOT for the past 7 years since 2012 attempting to accomplish implementation of traffic calming devices for pedestrian safety. The port administrator gave Sharon a timeline of all of the pedestrian traffic safety meeting dates and history. It was suggested that May 15th would be possibly be a good date to have the WSDOT ‘Charette’ involving the community, local business owners, Mason County Commissioners and the Port of Hoodsport Commissioners. Commissioner O’ Laughlin reminded everyone that it is probably a shrimping day as shrimp season starts in May and is usually on a Saturday and Wednesday. The Port administrator will contact WSDOT to verify that date and time will work, and coordination with business owners as to the date, time and location. A Flyer will be created for the local residents and a publication in the local newspaper so the public will be aware and can attend the meeting. The port will facilitate the meeting and officially turn the pedestrian safety issue over to the County Commission as they have the resources and personnel to spearhead the project and move it forward. Jan Morris talked about the Fjordin Crossin event she will be hosting on Saturday June 29th at the Ports waterfront park and reserved part of the port dock for their Viking ship. She said Bruce Osborne is the new face of the Fjordin Crossin as he participated last year and painted a self portrait as a Viking. Bruce will be wearing his Viking apparel again this year and will be part of the crew taking the traditional barrel of Aquavit across the canal. Columbia Bank will be helping out this year; the state patrol said they would be present if there were no roadway accidents that called them away during the event. Vendors will be stationed in tents throughout Hoodsport at different locations starting at 11a.m., friends of the library will have a book sale, and the watercolor class will be selling their paintings. The advertisement sign has been made and will hang downtown over the highway. Food will be provided by the Tides and Nina’s café, friends of the Scandinavians’ may have a food booth. The boat carrying the Aquavit and the paddle races will launch from the Hoodsport dock at noon and there will be awards for paddling. Jan said there would be room for one more person if anyone from the Port was interested. The Lady Alderbrook will be joining in with an onboard event. Commissioner O’Laughlin said the Hama Hama Oysterama will be having their event on April 20th that draws 4900 people to the Hama Hama Oyster Co. in Lilliwaup and they have an approved WSDOT sign they may be willing to lend Jan.

Commissioner Reports:
Commissioner Brazil suggested making some professional looking signs for the front of the public restrooms to let people know the public restrooms are intermittently closed and that there are portable restrooms available. The port administrator will order metal signs. Commissioner O’ Laughlin said he has been here for 9 years since 2010 with both commissioners, together they accomplished many of things the public requested in a survey that was taken prior to this commission. In the last 10 years, this commission has done many projects such as beautifying the waterfront park so the public could have a place to have events, picnics and enjoy sitting by the waterfront marina, the public restrooms were installed in 2013, the Hoodsport trail park was saved from diseased trees, trails were blazed and maintained, the disc golf course has been a work in progress and will be a tremendous asset that will bring many tourists. We have done most all of the things we set out to accomplish, we have never had a 2-1 vote; we have worked well together to get things done. My house is selling and when it does, I will be resigning as a Hoodsport Port commissioner. There are a couple of well qualified people I know of who would be interested in the position. The Port commission will have 90 days to appoint someone to fill the position once I resign.

Port Maintenance Reports:

Hoodsport Trail Park: B. Osborne is coordinating with the disc golf association on mutual directional trail signs to be placed at trail intersections at the trail park. S. Lindgren has been removing branches and clearing debris on the trail. S. Lindgren said all three trash cans are always full at the trail park. B. Osborne suggested with better weather coming, it is possible to re open the trail park at the end of the month. The port administrator received an email from someone stating there were trees blocking the lower loop trail.

Hoodsport Marina, Dock & Waterfront Park: S. Lindgren said in the high tide storm water, the dock lost a couple of bolts off of the rollers and the front fascia is loose. He said he will need to drill new holes through the plate and will be using double nut lock washers but will wait for better weather. Commissioner O’ Laughlin asked S. Lindgren to call the contractors and ask them about the bolts and fascia. The port administrator noticed people dragging a paddleboat from the dock toward the street and questioned the people as to whether it belonged to them. They said It did not belong to them and drug it back onto the dock. The port administrator will order the flowers for the planters and baskets for the spring season; they usually arrive at the beginning of May.

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialists and Mason County.

Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster.

Port Operations Manager Report:

The port administrator received and shared an email with the Mason County Levy summary showing levy rates for all County agencies.  Commissioner O'Laughlin asked that the draft addendum for the septic drain field lease agreement be tabled and re visited in the April or May at a regular port commission meeting due to how extremely busy Mike Purvis has been.  2019 first quarter time sheets were distributed to the port commissioners to be submitted to the County for payroll.  An email was read from Morgan Rothrock, Hoodsport Hills Disc Golf Warden stating there is not a lot to update everyone on since work parties have been on hold due to all of the snow. They are waiting for a good day to rake and pick up branches.  The next step will be sinking in baskets; he realized he was four locks short to secure the baskets. B. Osborne said to have Morgan call him, he has extra locks keyed the same.  

Budget:     The January and February financial statements were reviewed

Old Business:     As discussed above
New Business:     

Next Meeting:      April 17th to be held at the Port of Hoodsport Office

Commissioner Petz made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, unanimously approved, meeting adjourned at 10:05 a.m.

2019 Regular Port Commission Meetings are scheduled as follows: Wednesday’s at 9a.m. April 17th, May 15th, June 12th, June 26th, July 10th, July 24th, August 14th, August 28th, September 11th