MINUTES FROM THE REGULAR PORT COMMISSION MEETING
OF THE PORT OF HOODSPORT COMMISSION
January 9, 2019
Call to Order:
Meeting Held at: Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA
Roll Call: Commissioner Petz – Commission Chair
Commissioner O’ Laughlin – excused absence
Staff Present: K. Wyatt, Port Operations Manager
B. Osborne – Director of Maintenance
S. Lindgren – Maintenance
Public: Mike Purvis – Hood Canal Grocery
Ed Knizel – Resident
Approval of Agenda:
Commissioner Brazil made a motion to approve the agenda as
Written; Commissioner Petz seconded, unanimously approved.
Commissioner Brazil made a motion to approve the Regular Port Commission minutes from December 19, 2018, Commissioner Petz seconded, unanimously approved.
The following Vouchers/Warrants are for approved of payment: December 1of1 in the amount of $10,065.75 and 4th ¼ Commission Payroll in the amount of $979.45 totaling $11,045.20
Mike Purvis wanted to discuss further language to create an addendum to the existing ground lease between the Port of Hoodsport and Mike and Geri Purvis, owners of Hood Canal Grocery (HCG). The Purvis’ (HCG) dedicated portions of their property for the purpose of the Port of Hoodsport to build a public restroom, a septic system, and drain field with a reserve area for the Community and publics use. In 2018, the public restroom was shut down due to excessive and overwhelming use which created a strain on the existing septic systems drain field. After consultation with the environmental health department and septic design experts, the solution is to create an additional drain field for the septic system to tie into. The reserve area that was dedicated for the additional drain field is very valuable to the Purvis’ and to their future plans. Mike Purvis stated they are being very cautious of this land, as it is a limited resource and they definitely do not want to cut off options for their future growth. Mike told the commission he had parameters in which it could be utilized and wanted assurances that he could use the property he needs for his business’ future. IGA’s criteria’s are that if the additional drain field was created, they would want to eliminate the sanicans, as they definitely need the use all of their parking spaces. They would also like to agree on the hours and days of operation. He said they were adding two new public restrooms in their grocery store which would be utilized to serve their customers. Commissioner Petz said in regards to the limited hours of operation of the public restrooms, the port was having great success in deterring vandalism and drug activity with reduced hours in the early morning and late evening. Commissioner Brazil said most of the offenders were coming down from Lake Cushman in the morning to use the public restrooms, the bicyclists also wash their clothes in the sinks, and that he noticed the state limited their hours to the public restrooms at the state park. Mike Purvis asked if it was possible that the current drain field property could be strengthened and utilized somehow to maximize its potential as a mound system or something that could be used as the alternative drain field to give the new drain field a rest by switching drain fields every 6 months. Commissioner Brazil said the restroom usage far exceeded the Ports expectation which in turn is a tremendous burden of cost to the port for supplies and maintenance. S. Lindgren said he would flag the new septic system site area that is to be used so there is a visual aide for Mike Purvis. Mike Purvis would like to sit down with the Port of Hoodsport commission and focus on the plans which are mutually agreed upon in a way that fits both HCG and the Port; the verbiage can then be written as an addendum to the original ground lease agreement between the Port of Hoodsport and Hood Canal Grocery. Commissioner Petz asked how Mike wanted to proceed. Mike Purvis HCG said a good description of the property that is to be used needs to be written, he wanted verbiage to ensure the distance of the laterals were at least 12 feet apart so HCG could use the ground in between the drain field laterals in if needed. Commissioner Petz said lets go over the items needed. 1) it will be written as an Addendum to the original lease agreement 2)language to include drain field laterals to be built at a distance of at least 12 feet apart, holding the designer to this parameter 3) language for agreed upon hours of operation. A guest Ed Knizel suggested using a bio digestive system as a mini sewer treatment plant. Mike Purvis said it was a federally accepted system but not state accepted.
Commissioner Brazil said he noticed trees had fallen down on both sides of SR 119 within the distance of the trail park. He suggested to B. Osborne that we close the trail park during high winds and storms and asked B. Osborne to call WSDOT to find out if they can take down the leaning trees that were in the SR 119 right of way. Commissioner Petz asked S. Lindgren if he has been checking the septic drain field laterals during heavy rain. S. Lindgren said the same two laterals numbers 8 & 9 are filling up when it rains. Commissioner Brazil said the Port is currently talking about capital funding for the dock replacement, it will not last forever and is a huge maintenance concern especially in the winter. Mike Purvis said there was a good Grant writer in Hoodsport who writes grants for the District 17 Fire Department, he said Jim Boldt would know her name. Commissioner O’ Laughlin has a contact at the state level named Richard Ramsey who will be able to walk the Port through the paperwork for Capital Funding. Commissioner Petz asked the port administrator to get Ramsey’s phone number, the port needs to figure out whether they are heading down a design path with break water or to replace the existing dock as is.
Port Maintenance Reports:
Hoodsport Trail Park: B. Osborne is coordinating with the disc golf association on mutual directional trail signs to be placed at trail intersections at the trail park. S. Lindgren will be removing branches and debris on the trail. S. Lindgren said all three trash cans are always full at the trail park.
Hoodsport Marina, Dock & Waterfront Park: S. Lindgren said in the high tide storm water, the dock lost a couple of bolts off of the rollers and the front fascia is loose. He said he will need to drill new holes through the plate and will be using double nut lock washers but will wait for better weather. There was a paddleboat that was shoved up under the dock from the wind and high water, he bailed it out and walked it to shore where it is currently tied up.
Public Restrooms: Currently open to the public intermittently as directed by the septic system specialists and Mason County.
Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster. S. Lindgren said he cleaned the debris from behind the Port shed, there was a lot of water pouring in to the drain in the parking area by the shed, he pulled the lid off and there quite a bit of debris. Commissioner Petz asked whose drain it is. Mike Purvis said PUD#1 has a vacuum truck; they might be able to help suck out the debris. S. Lindgren will check with PUD#1 and also keep in touch with Mike Purvis as he may be hiring a guy to suck out their drains.
Port Operations Manager Report:
In regards to the ongoing traffic safety discussion, the Port administrator read an email response from Dennis Engel, WSDOT; who said he did hear about Mrs. Gray who was hit by a car in the crosswalk in front of the Hoodsport Columbia Bank and was sorry to hear about a community member getting hurt. He was asked in an email to explain how a 'charette' moves the community forward in the installation of traffic safety devices along Highway 101 through Hoodsport and to outline what the agenda would look like. Dennis said the 'Charette' agenda would have introductions, discussion on the purpose and goal of the meeting, identify the issues/goals, analyze the problem, discuss options for traffic calming, proposed solutions by the port commission and public then prioritize the solutions. Once the 'charette' is completed, WSDOT will write a report detailing what was heard from the public and discussed, prioritize solutions including the planning level and estimates of the work. WSDOT's intentions would be to send the draft to the port commission for review and editing before it is finalized. He also mentioned that Steve Roark, WSDOT Region Administrator explained at one of the regular port commission meetings, they do not have any funding to install flashing signs at crosswalks or radar speed signs at this time. In doing the report, the County or local community can then compete for funding grants to accomplish the work. The report could also be used by WSDOT if funding becomes available for this type of request. The report would be an important step in finding funding for traffic safety improvements along Hwy 101 through Hoodsport.
Commissioner Petz responded by saying if this is the type of report that is needed to move forward in funding for someone to pick up the ball and run with it, the Port of Hoodsport is in full support of hosting the public meeting to get it done. He said it would be best to turn it over to the Mason County Commission since they have access to funding and it could benefit their constituents, the citizens in Northern Mason County. He asked the port administrator to contact the new County Commissioner Sharon Trask and invite her to the next regular port commission meeting, share the last 8 years worth of emails, meeting minutes and notes from discussions between the Public, the Port and WSDOT to discuss details and provide support. The Port administrator will contact Commissioner Sharon Trask, local business owners and will make a flyer for the locals to find out when would be the best time to host the 'charette'. Mike Purvis said he would like to see some policemen once in a while take the time to come to our community. There is 5000 people living on and around the Hood Canal out of 30,000 people living in all of Mason County. All of these people live in our community; however, there are never police here to patrol or when we need them. Someone needs to represent and take care of the people in and around Hoodsport.
Budget: The December financial statement was reviewed
Old Business: As discussed above New Business: None
Next Meeting: February 13, 2019 to be held at the Port of Hoodsport Office
Adjourn: Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Petz seconded, unanimously approved, meeting adjourned at 10:50 a.m.
2019 Regular Port Commission Meetings are scheduled as follows: Wednesday’s at 9a.m. February 13th, March 13th, April 17th
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Commissioner O’ Laughlin Commissioner Petz Commissioner Brazil