2019 August 28 Minutes

Date Published: December 2, 2019


August 28, 2019

 Call to Order:   9:00am                                                    Adjourned:  9:40am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:              Commissioner Petz – Commission Chair,  Commissioner Brazil (excused absence) ,   Commissioner Booth

Staff Present:                    K. Wyatt, Port Operations Manager, Osborne – Director of Maintenance, S Lindgren – Maintenance

Public:                              Jan Morris – Hardware Distillery

Approval of Agenda:  Commissioner Booth made a motion to approve the agenda as written; Commissioner Petz seconded, unanimously approved.

Minutes: The commission was unable to approve the minutes from August 14,2019. The two commissioners who were present are not present today, it will be tabled for the September 11, 2019 regular port commission meeting.

Vouchers:   The following Vouchers/Warrants are for approval of payment: Commissioner Petz made a motion to approve August 1 of 1 in the amount of $13,054.31, Commissioner Booth seconded, it was unanimously approved.

Public Communication:  Jan’s been talking to local business owners, Dennis Engel and Kevin Shutty regarding the crosswalk WSDOT is willing to install on the North side of Schoolhouse Hill Rd. at Highway 101. Jan met with Theresa Turpin and Dennis Engel to discuss the crosswalk, it was fortuitously hard to cross the street so they could realize how important it is to have a crosswalk.  The crosswalk will only take 1 to 1 ½ parking spaces.  She spoke to all of the business owners regarding losing parking spaces. Mary Esser, owner of the Landing building was good with if it did not affect the easement granted to Olympic Stoves or affect the parking around the Landing building.  Josh Stottle, owner of Stottle Winery was not in agreement because he did not want to lose any parking spaces.  He said he would be in agreement if there was a sign that said there was additional public parking at the library, Jan said she will talk to the library about it and talk to Josh again.  Commissioner Booth asked Jan if WSDOT required a unanimous vote from the business owners.  Jan said she would like to have everyone’s approval and will contact WSDOT when she does.

Commissioner Reports:  Commissioner Petz said he was unable to meet with the septic designer, B. Sund. He is hoping to coordinate a day and time to talk about continuing with the septic system job for the port and to explore the County property as a replacement drain field before engaging with the County.  The property needs to be big enough and pass a perc test. Commissioner Petz spoke to Alex at Mason County who said they wanted to know that the Port will continue to work on fixing the problem.  Jan suggested using the septic company she used for the Hardware Distillery, Arrow Septic and Design they are highly respected at the county.  Commissioner Petz said that eventually the port will have to replace the dock and he asked Commissioner Booth if she would start to research grants that are available at the state level without matching funds.  Commissioner Booth asked what all needed to be replaced? Commissioner Petz said that probably everything will need to be replaced.  Commissioner Petz said that at some point when Commissioner O’ Laughlin was here, he started talking with Senator Tim Sheldon about possible ways to replace the dock.  Kevin Shutty, County commissioner and Dave Owens, director of the Skokomish tribe both may have resources to explore.

Port Maintenance Reports:

Hoodsport Trail Park:  B. Osborne will contact the septic company to move the portable sanicans from the upper parking lot at the trail park to the parking area at the 9-hole disc golf course. He will move cables to stop vehicles from accessing the parking area. He removed the hiking on the 20-acre side of the street sign at the Hoodsport Trail park kiosk.  B. Osborne got a bid from Brady for bark needed at the disc golf course, 100 yards of bark delivered would be $850.00, which is ½ the regular price.  Commissioner Booth made a motion to approve the request to order the bark, Commissioner Petz seconded, it was unanimously approved.  B. Osborne wanted to remind the commission August 31st was the last disc golf clinic for the month.

Hoodsport Marina, Dock & Waterfront Park: B. Osborne said there is a unauthorized sailboat moored at the end of the dock in violation of not paying for moorage fees.  The port administrator will contact the Sheriff since the violation is a Mason County ordinance that was adopted by the Port in 2006.  The sailboat has been moored there since July 18th.  S. Lindgren will post a moorage regulation sheet on the boat for the owner to see that they can contact the port office to discuss how to remedy the situation.

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialist and Mason County.  Readings on the septic tank gallonage is monitored during restroom usage days.

Port parking/maintenance shed: Household trash in the trash can at the restrooms has been at a minimum since the surveillance cameras were installed, it continues to be excessive at the waterfront park area, the Hoodsport trail park and by the Port dumpster.  B. Osborne and S. Lindgren both have App’s on their phones connected to the surveillance to watch the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port Operations Manager Report

The port commission will need to appoint one of the Commissioners or the executive administrator as a Trustee to replace the Trustee position that was held by Commissioner John O’ Laughlin.  Commissioner Petz asked what the Trustee does, the port administrator will call the ports association to find out what is entailed in the role of Trustee and report back at the next meeting.  James Thompson acting executive director for the Washington Public Ports Assn. will be attending the September 11th regular port commission meeting, James would like to meet the Port of Hoodsport’s commission and will be talking about his upcoming election for the replacement of the position of Executive Director of the WPPA.  The port administrator asked Morgan Rothrock if he was willing to write articles about the new disc golf course and upcoming events that can be published in the Fjord magazine, other publications, methods of advertisement and public marketing.  M. Rothrock agreed and will submit an article as soon as possible.  The port of Hoodsport’s application to utilize the states Department of Enterprise Services for purchasing goods and supplies was accepted by the State of Washington.  B. Osborne will explore the ways to find products used for the public restrooms and parks.

 Budget:                  There was no financial statement to be reviewed.

 Old Business:        As discussed above

New Business:       None

Next Meeting:          September 11, 2019 to be held at the Port of Hoodsport Office

Adjourn:    Commissioner Booth made a motion to adjourn the Regular Port Commission meeting, Commissioner Petz seconded, unanimously approved, meeting adjourned at 9:40 a.m.

2019 Regular Port Commission Meetings are scheduled as follows: Wednesday’s at 9am September 11th

  Commissioner Petz                  Commissioner Brazil                Commissioner Booth