2019 August 14 Minutes

Date Published: December 2, 2019


August 14, 2019

 Call to Order:   9:00am                                                    Adjourned:  10:35am

Meeting Held at:    Port of Hoodsport 24113 N US Hwy 101 Hoodsport, WA

Roll Call:       Commissioner Petz – Commission Chair,  Commissioner Brazil , Commissioner Booth (excused absence)

Staff Present:                    K. Wyatt, Port Operations Manager, B. Osborne – Director of Maintenance, S. Lindgren – Maintenance

Public:                              Bill Grondin – MCDGA – Warden Hoodsport Disc Golf Course

Approval of Agenda:  Commissioner Brazil made a motion to approve the agenda as written; Commissioner Petz seconded, unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the Regular Port Commission minutes from July 24, 2019, Commissioner Petz seconded, it was unanimously approved.

Vouchers:   The following Vouchers/Warrants are for approval of payment: Commissioner Brazil made a motion to approve July 2of2 in the amount of $9,794.88, Commissioner Petz seconded, it was unanimously approved.

Public Communication:  B. Grondin said the Hoodsport Disc Golf Park is open to the public having had two, ‘Introduction to Disc Golf’ clinics on two Saturdays one each on August 3rd and August 10th.  On Saturday August10th, there was a Grand opening, the disc golf community gathered and had a BBQ for the public which included hot dogs and sodas.  Commissioner Brazil said the opening and grand opening at the Cushman Cruise 9-hole disc golf park was impressive, there were lots of people in attendance, the guys did an outstanding job of designing the course around all of the now 5’ trees the port planted after the diseased trees were removed in 2012.  There were approximately 40+ people with families who showed up for the grand opening.  Commissioner Brazil asked B. Grondin if they had set hours of operation and how were they going to maintain the trails and trash?  Commissioner Petz said the Hoodsport Trail park is open and free to the public, the port will continue to give the disc golf community a budget to continue with building onto the disc golf course. B.Grondin said the signature hole is Hole #5 which was designed to be up higher in elevation, the base was built with logs and covered with bark.  He said Morgan wants to concrete the post by Hole #9 to prevent people from driving onto the course to vandalize it as the parking area is very open.  Commissioner Brazil said to be careful since people have already dumped trash and trailers in that parking area in the past.  B. Grondin said he hopes the disc golf community will be there to prevent vandalism and theft.  He said at the Shelton disc golf course, which was rated the #1 disc golf course in the state, people carved on benches, started fires and lived within their park.  Commissioner Brazil and S. Lindgren said they noticed someone was living in a white pickup truck occasionally across the street at the Hoodsport Trail park parking area using the outhouse and was run off several times.  B. Grondin was concerned about a sign on the Kiosk across the street that said part of the hiking trail was on the 20-acre side of the Hoodsport Trail park, now the 9-hole disc golf course.  He said it is not a good idea to mix walking with disc golf since discs go flying through the air.  Disc golfers are patient, but it is almost impossible to have both a walking trail and disc golf park.  Commissioner Petz asked B. Osborne and S. Lindgren to take down the sign, hikers can walk on the 60-acre side of the road. B. Grondin said in regard to the maintenance of the disc golf course, the disc golf club will build and maintain the park and come to the port if repairs need to be done.  They intend to continue with brush cutting, clearing and hauling away debris.  B. Osborne said there needs to be a permanent trash facility for people to use and will also contact the septic company to have them move the current portable restrooms across the street to the 9-hole disc golf parking area by hole #1 to keep it away from the picnic tables and secure it.  They are considering building a practice putting basket by hole #1.  B. Grondin and M. Rothrock want to hold a disc golf event in mid-September on the 6th, 8th and 10th with the public and include the Shelton disc golf players, they will be putting an experienced player with a beginner to play for fun.  They also want to have a nighttime event around Halloween with glow discs and black lights.  The disc golf community will be ranking the Cushman Cruise disc golf course and help get it rated in the top 10 courses in the state of Washington.

Commissioner Reports:  Commissioner Petz said Jan Morris with the Hardware Distillery has been talking to business owners regarding the proposed crosswalk at the North side of Schoolhouse Hill Rd. crossing Highway 101.  The business owners are in conversation because they will have to give up one parking space in order to implement the crosswalk.  Since the Purvis’ decided not to allow the port to use the reserve area on their property to create an additional drain field, Commissioner Petz has been in conversation with B. Sund and Alex Payse regarding a piece of County property that lies up further from the current drain field.  The port administrator will give the parcel number to Alex at the County to examine the particulars for feasibility and get Alex’s approval to use the current design for this property if the designer determines its soil test perc’s positive.  Commissioner Petz would like to get the drain field in working order, then solicit the business owners and other tourism entities to help with supporting monthly costs of maintaining the public restrooms.  This has been discussed with county Commissioner Kevin Shutty who is currently looking into additional funding through tourism tax to help defer the overwhelming cost to maintain the public restroom.

Commissioner Brazil was approached by the ‘Fire Wise’ committee of Lake Cushman who wants to know how many hours have been worked on the trail park the information will be to used for Fire wise credit that can be used by the Lake Cushman fire department for prevention and reduction of fires.  Commissioner Petz would like designate Commissioner Booth to work on finding grants for dock repair or replacement.  Commissioner Shutty is willing to help Commissioner Booth and has some resources.  Commissioner Brazil said he will be absent for the port meeting on August 28th.  Commissioner Brazil wants M. Rothrock to write articles pertaining to the 9-hole disc golf course to submit to the Washington Public Ports Associations newsletter, the Fjord Magazine, Thurston talk and other news entities to get conversation going and inform the public about the 9-hole disc golf course.  Commissioner Brazil will start working on the presentation for the public meeting to be held in the fall to discuss the public restroom situation.

Port Maintenance Reports:

Hoodsport Trail Park:  B. Osborne will contact the septic company to move the portable restrooms to the parking area at the 9-hole disc golf course. He will move cables to stop vehicles from accessing the parking area. He will move the hiking sign at the Hoodsport Trail park kiosk

Hoodsport Marina, Dock & Waterfront Park:

Public Restrooms: Currently open to the public intermittently as directed by the septic system specialist and Mason County.  Readings on the septic tank gallonage is monitored during restroom usage days.

Port parking/maintenance shed: Household trash is regularly being left in trash receptacles at the port restroom, waterfront park area, the Hoodsport trail park and by the Port dumpster.  B. Osborne and S. Lindgren both have App’s on their phones connected to the surveillance to watch the public restrooms, office, shed, parking lot, waterfront park and the dock.

Port Operations Manager Report

The port administrator received a phone call from James Thompson acting executive director for the Washington Public Ports Assn. James wanted to talk to the trustee regarding his upcoming election for the position of Executive Director replacing Eric Johnson.  James would like to attend one of the ports regular port commission meetings to introduce himself and get a feel for the Port of Hoodsport.  The port administrator submitted a list of additional assets the Port of Hoodsport has acquired to its insurance company.  On the list was the Gazebo at the trail park, disc golf equipment, surveillance cameras and the computer back up system.  The port was issued a new schedule of assets and an invoice to cover property and liability coverage.  The Port of Hoodsport’s general liability and property insurance invoice for 9-1-2019 through 8-31-2020 is now $4,920.00.  New photos of the commissioners will be taken at the next regular port commission meeting when all of them are in attendance to be submitted to the Washington Public Ports Assn for their roster and to replace the old photos on the ports website. The port administrator will find out when the business owners in Hoodsport can be in attendance for a public meeting to discuss the public restroom situation.  Included in the meeting will be the County Commissioner, WSDOT, Washington Tourism Alliance and the North Mason County Chamber of Commerce.

 Budget:                  The July financial statement was reviewed    Old Business:        As discussed above

New Business:       None

Next Meeting:          August 28th to be held at the Port of Hoodsport Office

Adjourn:   Commissioner Brazil made a motion to adjourn the Regular Port Commission meeting, Commissioner Petz seconded, unanimously approved, meeting adjourned at 10:35 a.m.

 2019 Regular Port Commission Meetings are scheduled as follows: Wednesday’s at 9am August 28th, September 11th

    Commissioner Petz                  Commissioner Brazil                Commissioner Booth