2018 March 14 Minutes

Date Published: June 12, 2018



Call to Order: 9:00am                 Adjourned: 10:20am

Meeting Held at:    Port of Hoodsport Office 24113 N US Hwy 101 #A Hoodsport, WA

Roll Call:     Commissioner Petz – Commission Chair

                Commissioner O’ Laughlin –

Commissioner Brazil

Staff Present:     K. Wyatt, Port Operations Manager

                B. Osborne – Maintenance Director

                S. Lindgren – Maintenance

Public:         Jan Morris – Hardware Distillery Fjordin Crossin

Captain Lee Geist – Business owner

Approval of Agenda: Commissioner Petz asked to amend the Agenda by adding Lee Geist under Public Communications & Open Forum. Commissioner Brazil made a motion to approve the amended March 14, 2018 meeting agenda, Commissioner O’ Laughlin seconded, unanimously approved.

Minutes: Commissioner Brazil made a motion to approve the Regular Port Commission minutes of February 21, 2018 Commissioner Petz seconded, unanimously approved.

Vouchers: Commissioner Brazil motioned to approve the following Vouchers for payment: March 2018 1of1 in the amount of $846.44 and March 2018 2of2 in the amount of

$7,047.78 Commissioner O’ Laughlin seconded, unanimously approved.


Public Communication:
Jan Morris said she had been thinking about placement of the port o pot for the Fjordin Crossin event and definitely does not want to put it anywhere near the food area. Jan asked if she could have it delivered across the street near the ports shed. Commissioner O’ Laughlin said yes of course. Jan said there was a nice little article about the Fjordin Crossin in the Fjord magazine. She said they were working on wording for the banner which will go up across the road at the beginning of June. They were working on more events and categories for people who wanted to participate in crossing the canal when the barrel crosses. The Shelton Journal will be covering the event. B. Osborne suggested Jan talk to KMAS to broadcast the event live. Commissioner O’ Laughlin said there is no cost and it is a public broadcast. Captain Lee Geist asked the commission for a scope of work to be done on the dock repair. Commissioner Petz said basically, they will be pulling up a good part of the decking, will be using steel plate bracing on the outer East side of the dock and will be using angle braces to re fasten fingers. He said they had to do a lot of research to figure out which way was the best way to re fasten the fingers since the dock is unprotected from the elements. There were two different ways to approach the repair, one was to hinge the fingers so they could move independently with wind and waves, the other was to pull them in tight so the entire dock moves together which would make the dock buck up against the pilings. They will be going in with grade 5 galvanized fasteners. There were other fasteners however they were very expensive. Commissioner Petz asked K. Wyatt to call the contractors to make sure they were still on schedule and had ordered all of the parts needed. Lee Geist asked if the Port had a relationship with the cruise ship that comes into the canal and anchors out in front of the dock during the summer months on the weekends. Commissioner O’ Laughlin said they anchor out and kayak to the dock where buses and vans pick them up for land excursions. Jan said the port may want to ask them if they want to participate in the Fjordin Crossin, Lee said that was a neat idea. Commissioner O’ Laughlin tried to find them online but couldn’t pinpoint who they were. S. Lindgren said he thought the cruise ship was from Port Townsend. Jan said there is an un cruise that travels the world and comes to Seattle once a year.


Commissioner Reports:
Commissioner O’ Laughlin has a draft of the Transportation plan he took the initiative to work on for the port. He said the Port of Allyn has county roads going through town and their Transportation plan was paid for by Mason County’s department of transportation who hired a consulting firm that paid for a traffic study. He spoke to Senator Tim Sheldon who encouraged the Port to apply for capital funds. Commissioner O’ Laughlin and K. Wyatt will put together a transportation plan that will be up to seven pages, it will refer to the plan that was done 10 years ago which will include WSDOT meetings that took place over the years referring to the speed monitoring devices given to everyone else at no charge. Our situation is quite different here in Hoodsport where two state roads are the main thoroughfares, Highway 101 and State Rt 119.

There was a mandatory traffic study done in 2012 when a developer developed lots at a subdivision on State Rt 119 , they were required to put in a traffic light at Hwy 101 and State Rt 119. Commissioner Brazil said he would contact the realtor who has the exclusive listing to find out how well the lots are selling and if there is any reference for a future traffic light. Commissioner O’ Laughlin mentioned the upcoming annual plant sale put on by the Kiwanis. Commissioner O’ Laughlin said there is a horticulture instructor at the Washington corrections center for women, they are offering big flower baskets at $40.00 per basket and asked K. Wyatt to contact them. The Port property along Highway 101 has six plant hangers attached to the power poles that beautify the community in the summer months. Commissioner Brazil asked Lee if there is anyone in Union that may want to purchase flower baskets for their businesses. Lee said he couldn’t think of anyone. Commissioner Petz is the point of contact for the septic company who is trying to figure out what course of action needs to be taken to get the public restrooms operational. He met with the installer and has been in contact with the septic designer who asked the port to do a pump down test. The numbers indicated the public restrooms have been pumping water at two times the design limit which saturated the drain field. The two major issues are too much water and the distribution system. Commissioner Petz added the public restrooms have been a phenomenal success which led to excessive use. The worst case scenario is to install a second drain field; we will also need to evaluate limiting the hours to avoid overwhelming the system again. Commissioner O’ Laughlin asked if the sanicans are open 24 hours and wanted to know if they have locks on the doors. S. Lindgren said they do lock them in the event they are full in between pumps and on days they do not pump, signs are put up when they are locked. They are services on Mondays and Fridays to pump before and after the weekend. Commissioner Petz suggested ordering a third large sanican


Port Maintenance Reports:

Hoodsport Trail Park: S. Lindgren reported that Household garbage continues to be left in and around the trash cans at the Hoodsport trail park. B. Osborne designed color coded directional signs for intersections of the trails at the trail park which include disc golf designations. These signs will be made out of steel with reflective lettering and attached to wood posts. There will be a total of 50 signs. Commissioner O’ Laughlin suggested volunteer labor from the penitentiary to help with installation and will talk to someone he knows who works there. Commissioner Petz suggested renting power augers for digging the post holes. S. Lindgren is cutting fallen trees off of the trail.

Hoodsport Marina, Dock & Waterfront Park: Contractors will be starting dock repair the first week of April

Public Restrooms: Are currently closed to the public

Port parking/maintenance shed: Household trash is regularly being left in all of the trash receptacles at the port restroom and waterfront park area and also by the Port dumpster.


Port Operations Manager Report:

K. Wyatt will verify with the contractor that they will be starting on the dock repair the first part of April. Morgan R. was unable to attend this meeting but should be able to attend the April meeting and bring the Port up to date on the plans and progress on Phase II of the disc golf course. K. Wyatt collected activity reports for the first quarter commission payroll.


Budget:     February 2018 Financial Statement was reviewed


Old Business:     As discussed above


New Business:     None


Next Meet:      April 11, 2018


Adjourn:         Commissioner Petz made a motion to adjourn the Regular Port Commission meeting, Commissioner O’ Laughlin seconded, unanimously approved, meeting adjourned at 10:20 a.m.


2018 Regular Port Commission Meetings are scheduled as follows:


Wednesday’s at 9a.m.


April 11, April 25, May 16, May 30, June 13, June 27, July 11, July 25, August 8, August 22




________________________ _______________________ _____________________

Commissioner O’ Laughlin Commissioner Petz Commissioner Brazil