2017 November 8 Minutes

Date Published: January 16, 2018



Call to Order:
                Adjourned: 10:35am

Meeting Held at:    Hoodsport Port Commission Office 24113 N US Hwy 101 #A Hoodsport, WA

Roll Call:     Commissioner Petz – Commission Chair

                Commissioner O’ Laughlin

Commissioner Brazil

Staff Present:     K. Wyatt, Port Operations Manager

                B. Osborne – Maintenance Director

                S. Lindgren – Port Maintenance

Public:         None

Approval of Agenda:
Commissioner O’Laughlin made a motion to approve the November 8, 2017 meeting agenda, Commissioner Brazil seconded, unanimously approved.

Commissioner O’Laughlin made a motion to approve the Regular Port Commission minutes of October 11, 2017; Commissioner Brazil seconded, unanimously approved.

Commissioner Brazil motioned to approve the following Vouchers for payment: November 2017 1of1 in the amount of $7,071.00 Commissioner O’Laughlin seconded, unanimously approved.

Public Communication: None

Commissioner Reports:
Commissioner O’ Laughlin attended the Kiwanis meeting this morning, they discussed the annual lighted Christmas tree at the Ports Waterfront park and will be setting up the steel Christmas tree structure decorated with Christmas lights on November 30th. The Kiwanis along with Hood Canal Communications will be hanging plastic Candy canes to the power poles so the downtown corridor will be festive for Christmas. Commissioner O’ Laughlin said someone mentioned that Ron Zoldak, a local business person, battling a debilitating illness, wanted to donate a Spruce tree to the Ports waterfront park so it could be decorated for Christmas. He said that it would have to be cut down, transported and decorated. Although it is a beautiful gesture by Ron, unfortunately, there is currently no one available to handle the task.

Port Maintenance Reports:

Hoodsport Trail Park: B. Osborne reported that Household garbage continues to be left in the trash cans at the Hoodsport trail park. The trail park is open but the gate will be closed during stormy weather. The Gazebo that was donated by a private party to the Lion’s Club, has been disassembled, it will be gifted to the Port of Hoodsport to be re assembled in the spring at the upper parking area at the Hoodsport Trail park where the disc golf course begins at Hole #1. B. Osborne and S. Lindgren will be working on the trail signs this winter and want to coordinate the upper and lower loop with the new area that will be designated for beginners across State Rt 119.Hoodsport Marina, Dock & Waterfront Park: B. Osborne shut off the water to the standpipe on the dock and irrigation at the waterfront park, both have been winterized. The lawn was fertilized, hanging flower baskets are down and plants removed from all of the planters. Public Restrooms: The diverter at the septic drain field will be checked and cleaned in the spring to make sure it is flowing properly. Heavy duty steel toilet paper holders with metal locks were installed. We are happy to report toilet paper rolls have not been stolen as of yet, only lots of bits of toilet paper has been discovered on the floor. This should help with maintenance supply costs in the future. Material has been sent by the restroom manufacturer to repair the roof leak.Port parking/maintenance shed: Household trash is regularly being left by the Port dumpster.

Port Operations Manager Report:

The dock repair has been delayed due to scheduling and fabrication of parts. K. Wyatt is waiting for a breakdown on cost to repair the damage to a boat slip caused by a boater; it will be submitted to their insurance company. Commissioner Petz is waiting for the pump down for the flow rate on the septic drain field to compile his findings. Piles of brush have been cleared off of the drain field. S. Lindgren will coordinate with IGA in the spring to check on the diverter to make sure it flows both ways freely. K. Wyatt is waiting for information from the disc golf association so a new Memorandum of Understanding can be drafted and signed. Commissioner Petz wants to get information from the disc golf association to budget Phase II which will be on the South side of State Rt 119 and will be geared towards beginners, seniors and will at some point be ADA friendly. He asked to invite M. Rothrock and the current president of the Shelton Disc Golf association to the next regular port commission meeting in December. Commissioner Brazil suggested that people and business owners sponsor disc golf holes to help defer the building costs for Phase II. Plaques could be mounted on different t boxes showing who sponsored the t box. K. Wyatt will contact the WPPA Washington Public Ports Assn. to make sure that is within the scope of the Port to accept gifts.

Commissioner Petz asked K. Wyatt to do an informal survey with local business owners to find out if they have been approached by the Economic Development Council in an effort to help promote tourism or support of any kind and if so, what did they do for them. After calling several business owners in Hoodsport, none of them have ever been contacted by the EDC for support or anything. They stated the North Mason County Chamber has helped a few of them with advertising on the chamber website and in their publication but nothing from the EDC. K. Wyatt discussed the use of the ports dock and handicap parking area in front of the waterfront park by a large cruise ship. The Explorer Adventure has been anchored out in front of the ports marina usually on Friday and Saturday evenings in the spring, summer and fall. Many of their passengers are kayakers who utilize the port dock and beach. The cruise ship shuttles many of its passengers to the port dock where they board a charter bus that takes them to another location. The concern was whether we needed an agreement with the cruise ship to use the ports facility on a regular basis. The commission discussed the matter and determined it was bringing tourists into town and although it monopolizes the ADA parking area for an hour or so, it still brings people into the Hoodsport area to shop, eat and have fun. K. Wyatt contacted CXT who built the public restroom because the roof does not have a ridge cap and water has been seeping down into the maintenance room. CXT acknowledged the problem as they have been back to repair it in the past few years and offered an adhesive material that could be put on top of the roof and paint to match the roof. The commission said to go ahead and order the material which will be adhered during a dry day. K. Wyatt will be following up with a letter to WSDOT recapping the meeting with them in October with all of the discussion points for the traffic safety devices, a possible interagency agreement for assistance with the public restroom maintenance and supplies, the electric vehicle charging station and the generous offer to help with the cost of the traffic safety devices. Commissioner Petz discussed having a community and business owner meeting in the Spring to find out if any of the local businesses would be interested in annual advertising on the side of the restroom building to help defer public restroom maintenance costs. Other avenues for support will be explored and considered.

Budget:     October 2017 Financial Statement was reviewed

Old Business:     As discussed above

New Business:     None

Next Meet:      December 13, 2017

Adjourn:     Commissioner Petz made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, unanimously approved, meeting adjourned at 10:35 a.m.

2017 Regular Port Commission Meetings are scheduled as follows: Wednesday’s at 9a.m. December 13th

________________________ _______________________ _____________________

Commissioner O’ Laughlin Commissioner Petz Commissioner Brazil