2016 May 11 Minutes

Date Published: September 10, 2016


Call to Order:
                Adjourned: 10:25am

Meeting Held at:    Hoodsport Port Commission Office 24113 N US Hwy 101 #A Hoodsport, WA

Roll Call:     Commissioner O’ Laughlin – Commission Chair

Commissioner Brazil

    Commissioner Petz

Staff Present:     K. Wyatt, Port Operations Manager

                B. Osborne, Director of Maintenance

Public:         Mike Moyer – Legal Shield

        Morgan Rothrock – Shelton Disc Golf Assn.

        Parker Booth – Hoodsport resident

Approval of Agenda:
Commissioner Brazil made a motion to approve the May 11, 2016 meeting agenda, Commissioner Petz seconded, unanimously approved.

Commissioner Brazil made a motion to approve the Regular Port Commission minutes of April 28, 2016; Commissioner Petz seconded, unanimously approved.

Commissioner Brazil motioned to approve the following Vouchers for payment May 1of1 totaling $9,920.65. Commissioner O’Laughlin seconded, unanimously approved.

Public Communication:

Mike Moyer with Harvard Risk Management Corporation made a presentation to the Port commission regarding ID Shield and Legal Shield providing affordable identity monitoring and legal protection plans which can be purchased as a group or individually for a nominal enrollment fee and a monthly fee on a month to month basis.

Morgan Rothrock with the Shelton Disc Golf Assn. updated the Port commission on the disc golf course progress at the Hoodsport Trail Park. The volunteer workers have been working on weekend’s weed eating, cutting lower branches on some of the cedars and clearing areas of debris. They have put in some direction arrows on the trails for the disc golfers so they will know where the disc baskets are located until we have a map. Commissioner O’Laughlin asked that the work party put in more directional arrows and help with the removal of a couple of large trees that fell across the upper trail. Morgan said they would be happy to help clear the trails. Morgan anticipates they will be completing the lower nine holes of the course this coming weekend. The work party plans on shifting their focus in the next couple of months to the upper nine holes. The Port purchased 24 clam locks for the baskets, it was discussed that they do not use WD40 but rather a lock or machine oil, Morgan said they were well aware of taking good care of these locks with the correct oil since the locks are expensive. K. Wyatt spoke to Barbara at the Lake Cushman Resort who asked if the Port or the disc golf club had a map of the trail park delineating the disc golf course. Morgan suggested working with a professional map drawer but they need the right technology, someone who can draw an exaggerated drawn picture showing fairways and trails with accurate distances and holes. It will be more of an art project and less of a technical map. Morgan’s goals for the next few work parties are to move navigational arrow signs and assign disc golf hole numbers, they will come up with signs such as trail crossings and blind areas where a hiker could be walking onto active fairways. Signs will warn hikers of ‘Flying Saucers’. In looking at the costs associated with the $30,000. Budget for installation of the professional disc golf course, the costs are currently below budget however they are looking at an additional $5,000. to complete the course. Morgan said the disc golf club was looking at ways to do some fundraising when Commissioner O’Laughlin reminded Morgan that the Port commission was committed for the hard costs. Commissioner Petz moved to increase the disc golf course budget by $5,000.00, Commissioner O’Laughlin seconded, and the motion was unanimously approved.

Commissioner Reports:
Commissioner O’Laughlin talked about the Orca whales currently in the Hood Canal and showed some footage from a video he shot the weekend before. He pointed out that on Mother’s Day the Orcas were swimming right out in front of the Hoodsport Marina dock where the Northwest Expedition cruise ship was anchored. The Orcas swam right next to the boat, everyone onboard cheered in excitement. Commissioner O’Laughlin wanted to remind everyone about the Kiwanis plant sale on May 20-21st benefitting the Hood Canal School which will be held at the local Mason lodge. Commissioner O’Laughlin is checking pricing on surveillance cameras that can be accessed remotely through a computer or cell phone.

Port Maintenance Reports:

Hoodsport Marina, Dock & Waterfront Park: B. Osborne planted flowers at the waterfront park in the cement planters alongside the highway, fertilized the lawn and replaced the control panel to the drip irrigation system that waters all of the trees, plants and grass at the waterfront park. The hanging flower baskets will be ready for pick up by the second week of May, there are a couple of basket hangars that need to be replaced and will be ordered and ready. The annual fire line pressure test requirement at the Marina dock is scheduled by Knight Fire sometime in May. Fire Extinguisher boxes need to be replaced on the Marina dock since someone has broken the locks off all three cabinets. Commissioner O’Laughlin suggested replacing two of them on the main dock and removing the one on by the boat slip since it continually leans due to people sitting on top of it.

Public Restrooms: Restrooms remain busy. The restrooms will be power washed and painted.

Hoodsport Trail Park: A surveillance camera will be put up in the parking lot. Materials have been purchased and B. Osborne is working on rebuilding the roof to the kiosk that was damaged in the wind storm. Trees that fell during a wind storm have been cut up in the lower loop; fallen trees in the upper loop will be worked on next. The picnic table will be moved from the South parking lot to the north parking lot. B. Osborne is waiting to find out how to mesh the trail signs with the disc golf.

Port Operations Manager Report:

K. Wyatt along with WSDOT representatives completed the Grant application prior to the deadline for funds to purchase Pedestrian crosswalk flashing beacons and vehicle speed feedback signs. If chosen, grant money will be available in the Spring of 2017 for traffic calming apparatus which will fulfill the agreement between the Port of Hoodsport and WSDOT for installation in downtown Hoodsport to slow down traffic for pedestrians and bicyclists. K. Wyatt was approached by a representative at the Recreation Conservation Organization (RCO) to ‘Update’ the Ports comp plan as a pre requisite to applying for grant money to purchase a vault toilet at the Hoodsport trail park and to prolong the life of the boating facility. The Port previously submitted a Parks and Recreation Plan to RCO as an amendment to the Ports Comprehensive Plan which was presented at a special public hearing and adopted by resolution in February 2016. In the last meeting, Commissioner Petz disagreed with the RCO request and felt the Parks and Recreation Plan adopted by the Port in February was sufficient. K. Wyatt contacted the Washington Public Port Association legal department to find out if it was necessary to do a complete ‘update’ of the Ports Comprehensive Plan in addition to the Parks and Recreation amendment and especially since the last update cost in excess of $10,000. The legal department cited the guidelines and a case that pertained stating the amendment was sufficient as an update and that there was case law to back it up. The Port Commission asked K. Wyatt to contact the legal department and ask if they would be willing to put that statement in writing.
K. Wyatt sent the EV Car Charging station specs to electricians for electrical bids on installing a wall mount car charging station, the bids will be reviewed at the next regular port commission meeting. K. Wyatt presented an updated Disc Golf cost breakdown to the Port commission on costs to date for purchases associated with the disc golf course development. The costs are within the $30,000. Budget and as motioned above, the new budget is now $35,000. K. Wyatt recently witnessed water gushing out of an irrigation hose due to a break in the water line fed by the irrigation system and was unsure of how to turn off the main water valve at the waterfront park. K. Wyatt suggested B. Osborne create a diagram of the irrigation system at the waterfront park so everyone will know how to turn off the water. B. Osborne showed the Port commission and K. Wyatt where the main valve is located and where the key is to turn the valve. Commissioner Petz asked for a beginning balance of the investment account from 2010 which was provided to him and the commission for their reference. At the request of Commissioner O’Laughlin, K. Wyatt spoke to the Port office landlord and requested he repair a large hole in the asphalt that everyone runs over with their vehicle; he said it would be fine. K. Wyatt contacted an IGA representative who previously offered to repair it; he no longer has the machinery but will ask the owner of IGA to consider the repair when they resurface some of their pavement. K. Wyatt received an email from LeAnn at the Port of DeWatto cancelling the All Ports meeting which was scheduled on June 15th due to a conflict of schedules; they will contact the Port of Hoodsport when they have another date. K. Wyatt received a phone call from a Kate with Emanuel Lutheran Church in Sandy, Oregon. Kate asked if their youth group could help the Port of Hoodsport in August clean up the trails at the Hoodsport Trail Park for their retreat. The Port Commission was thrilled at the offer and welcomed the youth group to donate their services and act of kindness. K. Wyatt will order two new fiberglass fire extinguisher cabinets for the port dock.

Budget:     Port of Hoodsport April 2016 Financial Statement was reviewed

Old Business:     As discussed above

New Business:     None

Next Meet:     Regular Port Commission meeting Thursday May 25, 2016 at 9am

Adjourn:     Commissioner Petz made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, unanimously approved, meeting adjourned at 10:25 am.

2016 Regular Port Commission Meetings are scheduled as follows: Wednesday’s at 9a.m. May 25, June 8, June 29, July 13, July 27