2016 August 10 Minutes

Date Published: September 10, 2016


Call to Order: 9:00am             Adjourned: 9:50am

Meeting Held at:    Hoodsport Port Commission Office 24113 N US Hwy 101 #A Hoodsport, WA

Roll Call:     Commissioner O’ Laughlin – Commission Chair

Commissioner Brazil

    Commissioner Petz

Staff Present:     K. Wyatt, Port Operations Manager

                B. Osborne, Director of Maintenance

Public:         None         

Approval of Agenda:
Commissioner Petz made a motion to approve the August 10, 2016 meeting agenda, Commissioner Brazil seconded, unanimously approved.

Commissioner Brazil made a motion to approve the Regular Port Commission minutes of July 27, 2016; Commissioner Petz seconded, unanimously approved.

Commissioner Petz motioned to approve the following Vouchers for payment August 1of1 totaling $10,685.47; Commissioner Brazil seconded, unanimously approved.

Public Communication:

Commissioner Reports:
Commissioner Brazil returned the Port’s advertisement sign after the Cart Path fundraiser Golf Tournament. Commissioner O’Laughlin met with Spencer from Hood Canal Telecommunication regarding what is needed to install the surveillance system outside the Port office. Spencer recommended an 8 camera package with 16 port capability to tie in different locations that comes with a DVR system. He verified that the Port could use one modem to operate the surveillance camera system, the Port office and the EV Car Charging station. They would trench underground for the cameras and EV Car Charging cable connections. Commissioner Petz said the Future Farmers of America sells hanging baskets for less than they can be purchased through the Chambers connection. Commissioner O’Laughlin said he saw them for sale at Costco. B. Osborne said he will need 48 to fill All of the planters and hanging baskets. The Public has continuous complaints about the condition of the public restrooms, citing the floors are continually wet and muddy, paper products are strewn about & stuffed into the toilets leaving the restrooms dirty and unusable. Commissioner O’Laughlin said he observed different people going in to the restrooms and even spoke to fishermen and women asking them to remove their wet boots before entering the public restrooms. People coming off the beach have been observed washing their shoes in the sinks, using toilet paper to wipe off their shoes and various activities that people would not dare do in their own bathrooms at home. It is shocking and appalling to find the kinds of messes and vandalism in the public restrooms that were built for everyone’s use. Each time there is an incident, a maintenance person has to be called to take the time to clean up after them. In the summer months (May-September), the public restrooms are cleaned and restocked each morning, and the trash is emptied from all of the garbage cans provided by the Port, on weekends it is cleaned and checked twice a day to keep up with the amount of traffic and usage. A sign was posted on the outside of the doors asking the Public to remove wet apparel and to respect the Public restrooms. B. Osborne said someone ripped off the steal toilet paper dispenser last week, an average of 15 rolls of toilet paper is used each day unless someone steals the rolls, then it is more. Commissioner O’Laughlin said that in Europe all of the toilets are ‘pay toilets’ and if people continue to steal and be destructive maybe the Port should follow their lead.

Port Maintenance Reports:

Hoodsport Marina, Dock & Waterfront Park: B. Osborne went through all of the settings in the irrigation system panel and discovered some of the zones were incorrectly set, he reset them and adjusted some of the sprayers.

Public Restrooms: The exhaust fan in the men’s bathroom will be replaced and the magnetic door locking systems are not operating. Commissioner O’Laughlin said some of the dirt in the bathrooms is from the overflowing water coming out of the planters in front of the restrooms. He suggested buying drip pans or moving them away from the sidewalk and pressure washing the sidewalk weekly.

Hoodsport Trail Park: Commissioner O’ Laughlin took his chain saw and cut out seven fallen trees over the upper trail. Disc golfers are still working on the disc golf baskets and trails. B. Osborne will be meeting with a Christian Youth group on Tuesday August 23rd to show them how to clear vines, brush and branches out of the trail at the trail park.

Port Operations Manager Report:

K. Wyatt and Commissioner Petz are working on information for the RCO Grant application. Commissioner Petz suggested putting a timeline together so the Port can meet all deadlines. K. Wyatt received an email from Kristen at PUD#1 with a forward from the EV Car Charging station stating the Wall mount units are out of stock and back ordered. The public restrooms will be maintained by three people to cover different needs throughout the summer months to give B. Osborne a couple of days off per week as he has been the sole maintenance person for the last six years. A maintenance schedule will be posted and training will start immediately on all aspects of maintaining the restrooms and keeping the parking and waterfront areas clean. K. Wyatt has repeatedly left messages for the State Corrections department to hire the Prison crew to help with clearing debris off the trails in the Hoodsport Trail Park. Commissioner O’Laughlin said he would try to contact them as well.

Budget:     The Port of Hoodsport July 2016 Financial statement was reviewed

Old Business:     As discussed above

New Business:     None

Next Meet:     Regular Port Commission meeting Wednesday August 24, 2016 at 9am

Adjourn:     Commissioner Petz made a motion to adjourn the Regular Port Commission meeting, Commissioner Brazil seconded, unanimously approved, meeting adjourned at 9:50am

2016 Regular Port Commission Meetings are scheduled as follows: Wednesday’s at 9a.m. August 10, August 24, September 21, October 12