MINUTES FROM THE REGULAR COMMISSION MEETING
OF THE PORT OF HOODSPORT COMMISSION
September 10, 2013
Call to Order:
Meeting Held at: Hoodsport Port Commissions Office 24113 N US Hwy 101 #A Hoodsport, WA
Roll Call: Commissioner Brazil
Staff Present: K. LeMaster, Port Operations Manager
B. Osborne & P Hoff, Hoodsport Services
Public: Linda Woytowich – Woytowich Designs
Cary Lynn Miles – Fire Fighter District 17
Approval of Agenda:
Commissioner O’Laughlin made a motion to approve the 9-10-13 meeting agenda. Commissioner Petz seconded, unanimously approved.
Commissioner O’Laughlin made a motion to approve the minutes of August 27, 2013. Commissioner Petz seconded, unanimously approved.
Commissioner O’Laughlin made a motion to approve the Voucher September 2013 $2080.24. Commissioner Petz seconded, unanimously approved.
Linda Woytowich verified the sign to be placed on the public restroom building crediting the Port of Hoodsport with providing the restrooms will be ready for installation 9-11-13. The Port will affix the 24″ x 12″ sign in between the men’s and women’s restroom doors. Linda also spoke briefly about the way finder map and will go ahead with the project for the Visitor’s center. A possibility of making trail signs was discussed and details on size, locations, flora & fauna pictures, descriptions & what kinds of materials to use will be investigated. Linda is a part of the Mason County Parks and Trails committee and will be consulted when the Port is ready to talk about a possible connection of trails from Hoodsport all the way up to the Hoodsport Trail Park.
Linda also suggested some older active people who may want to volunteer their help in the trail park with maintenance for exercise.
CaryLynn Miles with Fire District 17 informed the Port Commissioners the Ladies of Mason County fire fighters will be creating a 2014 Female Fire Fighter calendar. The calendar reflects the strength and beauty of the local female fire fighters with proceeds going to participating Mason County fire departments. Cary Lynn asked for the Port of Hoodsport’s support again this year, the Port will be advertised as a sponsor on the calendar as well as on a website. Commissioner O’Laughlin made a motion to approve $125.00 donation to support the 2014 Ladies firefighters’ calendar, Commissioner Petz seconded the motion, and it was unanimously approved.
Commissioner O’Laughlin walked the Hoodsport Trail Park and has concerns about big piles of mulch left by the chipper in the landing area where the diseased trees were removed. He also suggested putting up a barrier to block off a road connecting to the camp ground on the adjacent property to deter dirt bikes in the trail park. Commissioner O’Laughlin suggested naming the bridges and trails and discussed different options such as local plants, animals and people. Commissioner O’Laughlin had a conversation with the Hoodsport Fire Chief regarding what will occur at next year’s Celebrate Hoodsport in regard to who will have authority and permission to park on Port property at the event. Commissioner O’Laughlin attended the Hoodsport Community Events Association annual picnic; the events committee thanked the Port for their participation in the Celebrate Hoodsport event and for taking care of public safety and traffic control. Commissioner O’Laughlin stated he hears nothing but positive feedback concerning how beautifully the port grounds are maintained and personally deeply thanked Bruce’s hard work and dedication in his work for the Port. Commissioner O’Laughlin spoke to the owners of the Mexican restaurant and would like to help them with the outside appearance since they are adjacent to the Marina park.
Commissioner Brazil contacted Mrs. Woodall who makes wood directional signs and suggested she may help with trail park signs for the Hoodsport Trail Park. Commissioner Brazil appreciates how objective and how well the group works together here at the Port of Hoodsport.
Port Maintenance Reports:
The maintenance crew will drain down the water pipe to the Marina dock before the weather turns cold and it has a chance to freeze, the broken valve will be repaired once the water is drained from the pipeline. All light bulbs have been replaced on the Marina dock and pier. Repairs made to the bridge at the Hoodsport Trail park will be observed as the rainy season approaches and adjustments will be made as needed to prevent further damage. The Port of Hoodsport will budget for concrete benches to be placed along the boardwalk for the public to use. The maintenance director would be willing to work for the business association watering additional flower baskets if they were to provide flower baskets for the entire downtown area.
Port Operations Manager Report:
Information was provided to the Port Commissioners regarding the upcoming ‘Small Ports’ seminar. The Purvis’ agreed to provide a BIG Christmas tree from Hunter farms this year and erect it in the gravel in front of IGA for the Christmas tree lighting ceremony since the trees have died in the last three years at the Port’s waterfront park. The 4H Forestry teacher is working on a new trail map so the Port can print new Hoodsport trail brochures for the 2014 hiking season. There will be new trail and information signs made for the Hoodpsort Trail Park. Information from last year’s budget was provided to the entire staff and Commissioners to begin our 2014 budget process. A meeting between the Mason County Chamber and some community members indicated an interest in resurrecting the Hoodsport business association, the Port will support them in the capacity that it can with a limited commitment. Communication with CXT continues with regard to the repair of the magnetic locking system.
Review of Expenditures/Revenue month ending August 2013
Magnetic locking system under CXT Warranty
Discuss future projects for the Port and updating its Master Plan and some items to talk about at a public meeting to revise what the public needs are. Some ideas are a purchase of downtown real estate, extend a hiking trail from the trail park to the foothills park, a museum, community center, pier and wharf. These ideas will be presented to the public in a community dinner meeting and suggestions will be welcome.
Next meeting date is Tuesday October 22, 2013 at 9am.
Commissioner O’Laughlin made a motion to adjourn the Regular Port meeting. Commissioner Petz seconded, unanimously approved, meeting adjourned at 10:15am
2013 Regular Port Commission Meetings are scheduled as follows:
Tuesdays at 9 a.m.:
October 22nd, November 12th, December 17th and January 14th, 2014
Minutes Approved: August 27, 2013
________________________ _______________________ _____________________
Commissioner O’Laughlin Commissioner Petz Commissioner Brazil