2012, 12 12

Date Published: June 13, 2013



December 11, 2012


Call to Order:   9:00am                                                      Adjourned: 10:35am


Meeting Held at:      Hoodsport Port Commissions Office 24113 N US Hwy 101 #A Hoodsport, WA


Roll Call:                               Commissioner Brazil

Commissioner O’Laughlin

                                                Commissioner Petz


Staff Present:                      K. LeMaster, Port Operations Manager

B.Osborne,  HP Maintenance


Public:                                   Dick Patterson, Captain Lee Geist, Captain Cindy Sund,

Nancy Gill

Approval of Agenda:  Commissioner O’Laughlin made a motion to approve the 12-11-12 meeting agenda. Commissioner Petz seconded, unanimously approved.


Minutes: Commissioner O’Laughlin made a motion to approve the minutes of November 20, 2012. Commissioner Petz seconded, unanimously approved.


Vouchers: Commissioner O’Laughlin made a motion to approve the Vouchers December (1of1) $4,253.63 Commissioner Petz seconded, unanimously approved.


Public Communication: 

Captain Lee Geist, co captain of the Lady Alderbrook and is affiliated with the Alderbrook Resort, presented an idea to bring passengers from the Alderbrook Resort to Hoodsport for shopping, dining & wine/spirits tasting which would require mooring at the end of the Port dock on designated days/times.  The Port Commissioners were very receptive to the idea and would like to talk more about the logistics when the Alderbrook is ready.

Dick Patterson submitted a couple of past expenses for the Port dock repairs.


Commissioner Reports:  

Commissioner O’Laughlin met with the owners of IGA they are very pleased with the contractor working on the septic system. The road is in and the drain field is being constructed.  It was suggested by the Purvis’ to make a BIG sign that says ‘Public Restrooms’ compliments of the Port of Hoodsport & IGA.  Commissioner O’Laughlin pointed out overhead costs have been cut by 60%.  No executive meetings were held in 2012. In the last 3 years the current Port Commissioners work in sync and have never had a 2-1 vote.  Commissioner Brazil and Commissioner Petz attended the Tree Lighting ceremony & festivities.


Port Maintenance Reports:

Christmas tree is doing great!  Lights at the bottom were shorting out but are now working properly.  It was suggested a sign be made that says ‘Welcome to Hoodsport’ and list the Port of Hoodsport, Kiwanis & Lions, in addition to the Public Restroom Sign.  Another section of the Port dock needs to be addressed because of separation in the middle at the end.  The Hoodsport Trail Park is closed for the winter.  Hay & Seed are on hold until spring due to excessive rain.  The water lines will be drained down until the Polar Bear plunge event.


Port Operations Manager Report:

Waiting for WA L & I to approve drawings.  Discussed the Port commissioner’s receipt of the revised Port development of the Shoreline Master Program email from Judy Scott, Commisioner from the Port of Allyn.  Discussed crab pots that are left tied to the Port dock unattended.  Spoke to the Washington State Fish & Wildlife and the state rules are: Crabbing season is open through the end of December 2012.  Crab pots that are left unattended must have a name & address on the buoy and a fishing license, otherwise it is considered poaching and to call 911 or Fish & Wildlife enforcement.   The Port Commissioners established a rule that crab pots & crab rings must not be left unattended, signs will be made.  The Port’s Mission statement was reviewed and will be discussed in detail at the upcoming strategic planning session.


Budget:    Review of Expenditures/Revenue month ending November 2012


Old Business:


  1. Discussion/Direction Regarding the Septic Design, Temporary & Permanent Restroom Projects: 

Septic Design:  Commissioner Petz & the architect are moving forward as per requirements made at the pre conference meeting with Mason County.

Permanent Restrooms:  CXT Montrose has been ordered.

Temporary Restrooms:  Up & running & being monitored.

Commissioner Petz summarized the current tasks in the process of the Permanent Restrooms; the General contractor is overseeing the septic system, the landing for the permanent restrooms, hook ups, plumbing and electrical.  The Permanent prefab CXT restrooms options have been selected & ordered to be built in a 90 day timeframe once Wa State L & I approve it.


New Business:

Commissioner Brazil would like to discuss the ‘Master Plan’ format, visit some other small ports & visit the CXT facility while the permanent restroom facility is being built.


Next Meetings:  Next meeting date is Tuesday January 15th at 9am.


Adjourn: Commissioner O’Laughlin made a motion to adjourn the Regular Port meeting. Commissioner Petz seconded, unanimously approved, meeting adjourned at 10:35am


2013 Regular Port Commission Meetings are scheduled as follows:


January 15, 2013 @9am, February 12th @ 9 am, March 12th @ 9am, April 9th @ 9am, April 30th @ 9am.


Minutes Approved: November 20, 2012



________________________  _______________________  _____________________

Commissioner O’Laughlin        Commissioner Petz                  Commissioner Brazil