MINUTES FROM THE REGULAR COMMISSION MEETING
OF THE PORT OF HOODSPORT COMMISSION
August 21, 2012
Call to Order: 9:00am Adjourned: 10:30am
Meeting Held at: Hoodsport Port Commissions Office 24113 N US Hwy 101 #A Hoodsport, WA
Roll Call: Commissioner Brazil
Staff Present: KS LeMaster, Port Operations Manager
Pat Hoff, HP Maintenance
Public: Jim McCown ~ Lions Club International
Mary Mead ~ Citizen
Approval of Agenda: Commissioner Petz made a motion to approve the 8-21-12 meeting agenda. Commissioner O’Laughlin seconded, unanimously approved.
Minutes: Commissioner Petz made a motion to approve the minutes of July 31, 2012. Commissioner O’Laughlin seconded, unanimously approved.
Vouchers: Commissioner Brazil made a motion to approve the Vouchers August (2of2) $1612.40 (3of3) $4855.34 Commissioner Petz seconded, unanimously approved. A physical inspection of the damaged dock led to the motion to approve the dock repair proposal by Commissioner O’Laughlin, seconded by Commissioner Petz, unanimously approved.
Jim McCown, past Lions Club president would like to organize a Lions Club in Hoodsport for more hands on people to volunteer for Community projects. Commissioner Brazil sited apparent difficulties are the winter months where most people who would be involved are snowbirds. Commissioner O’Laughlin stated it would be tough to start another core group and luckily the Kiwanis are very active here. Mary had concerns regarding erosion & motorcycle riding at the trail park, she was reminded the foresters followed the state guidelines in the removal of the diseased trees and restoration was not complete, the Port will make every effort to dissuade quads & trail bikes from riding at the Hoodsport Trail Park.
Commissioner O’Laughlin has been in discussion with the State Traffic Safety Commission who will bring their Department of Transportation Engineer to look at the ‘Speed Zones’ in Hoodsport. Variable Speed signs and Crosswalk flags and the technicalities involved will be discussed in a meeting in September.
Commissioner O’Laughlin expressed frustration with Mason County in the permitting process with the Distillery who has been trying to open their doors for months as new business is vital to growth. Commissioner Brazil received a phone call from the Lake Cushman security who reported someone with a chain saw cutting wood on the Hoodsport Trail park property on the golf course side. There is absolutely NO firewood cutting on the Port of Hoodsport property due to liability and fire danger at this time of year!
Port Maintenance Reports:
Work continues to clean up and maintain the Hoodsport Trail Park, painting the outhouse & signs have been scheduled. The additional cement picnic table will be delivered next month. Surveillance cameras that do not require power were discussed for installation in the park & on the dock which will be beneficial to deter vandalism & people dumping trash. A ladder was pulled off the dock by a swimmer and will be replaced for Public safety. Dow Creek campground will be asked to close their gate by the camp area to dissuade motor cycles riders from riding through the Hoodsport Trail Park. There will also be a sign erected ‘No Motorcycles – Violators will be prosecuted’. The Port approved cleaning the new restrooms 2 times per day in the summer months due to smaller spaces (2 stalls in each bathroom) with increased traffic. The 2013 budget will include larger flower baskets for the Port property for next season.
Port Operations Manager Report:
Waiting for direction from the State Auditor and Port attorney to start recovery of per diem overpayments as recommended in the audit. The Port has a direct contact with CXT to order the pre fabricated Public restrooms, coordinating with IGA for color selections. The County treasurer deducted $938.50 from the Ports 2012 budget for the 2012 Election Fund. The operations manager made a reminder to the maintenance department & Commissioners to start thinking about 2013 budget items. We will need to get the Hoodsport Trail Park budget back to a normal budget after clean up & reforestation. An email was received by the Port regarding a boater who tried to moor up to the Hoodsport dock with his 41’ boat and said they were harassed by fisherman & crabbers at the end of the dock, Commissioner O’Laughlin will address the email.
Budget: Review of Expenditures/Revenue for the month ending mid July 2012
- Discussion/Direction Regarding the Septic Design, Temporary & Permanent Restroom Projects:
Septic Design: Commissioner Petz & the architect are moving forward as per requirements made at the pre conference meeting with Mason County.
Permanent Restrooms: CXT Montrose will be ordered.
Temporary Restrooms: Up & running & being monitored.
Commissioner Petz summarized the current tasks in the process of the Permanent Restrooms. Bid packages are ready to go out (have been advertised August 16th & 23rd, once the Contractor is selected, they will be the General contractor overseeing the septic system, the landing for the permanent restrooms, hook ups, plumbing and electrical. The Permanent prefab CXT restrooms options have been selected & will be ordered with a 90 day timeframe. It is agreed that an Auto locking system should be included in the CXT package. Speakers will be installed and KMAS will pipe in music from their radio station. Commissioner’s O’Laughlin and Brazil expressed deep appreciation to Commissioner Petz for all of his efforts in the Public Restroom process.
For the Good of the order~ Commissioner O’Laughlin spoke highly about a new principal, superintendant at the Hood Canal School, Shawn Batstone whose family has been local for many years. It was pointed out that he is a smart, articulate & positive young man who is truly there to help the kids with their education. There has been over 1100 new books & 16 kindles made available to the school kids. Gary Carlberg spoke to the school about using the Hoodsport Trail Park for educational purposes next year.
Commissioner O’Laughlin observed the process at the local Hoodsport Food Bank and was very impressed by the tenacity of the Volunteers. Commissioner O’Laughlin conveyed deep appreciation for what Commissioner Petz does for the Food Bank, he donates his property in the Skok Valley each summer to grow crops for the Food Bank, and he helps distribute food every week. Commissioners O’Laughlin and Petz both donate their per diem checks every quarter to the food bank to help buy food for needy local citizens. Commissioner O’Laughlin conveyed deep respect for the Food Bank volunteers and process.
Next Meetings: Next meeting date is Tuesday September 11th at 9am.
Adjourn: Commissioner Petz made a motion to adjourn the Regular Port meeting. Commissioner O’Laughlin seconded, unanimously approved, meeting adjourned at 10:15am
Followed by a walk to the Port dock to inspect damaged boards on the dock that need to be replaced & repaired. 10:30am meeting adjourned
2012 Regular Port Commission Meetings are scheduled as follows:
September 11th @ 9am, September 25th @ 9am, October 2nd @ 9am,
October 16th @ 9am
Minutes Approved: August 7, 2012
________________________ _______________________ _____________________
Commissioner O’Laughlin Commissioner Petz Commissioner Brazil