MINUTES FROM THE REGULAR MEETING
OF THE PORT OF HOODSPORT COMMISSION
November 12, 2008
Call to Order: 9:30am Adjourned: 10:33am
Roll Call: Commissioner Benavente
Staff Present: Rich McEachin, Executive Director
Terry Veitz, Admin. Assistant
Public: Gary Carlberg, Potlatch Water
Approval of Agenda: Commissioner Wyatt made a motion to approve the agenda, for November 12, 2008 as presented. Commissioner Hamlin made the second, passed unanimously.
There was no public communications requested.
Commissioner Wyatt stated that he attended the County Commission meeting in which the Storm Water Management Plan was adopted. He attended the WRIA-16 meeting in which the Puget Sound/Hood Canal Action Plan was discussed. He offered all information from those meetings to the Commission.
Commissioner Hamlin stated that the Lake Cushman Maintenance Board is going through some changes and he would keep the Commission advised of changes as they may happen.
Commissioner Benavente stated that there will be a Christmas tree lighting in Hoodsport on December 7th, 4:00pm. The event will take place on Port property, but the business next door will provide the power with no cost to the Port. There will be free food for all attending and presents for the children. He attended the RTPO policy board meeting at the Kitsap Wastewater building. He also related that he would no longer attend the EDC luncheon meetings since Commissioner Wyatt will attend those.
Executive Director Report:
Executive Director McEachin reported the following: He wrote a letter to the insurance adjuster regarding the dock pilings. The adjuster will forward that to the insurance company for a response. He talked to Lynn at CTED regarding the feasibility study grant. The RCO results concluded that the Port restroom project was ranked #9 out of 11. The Port received a score of zero under population and boats with trailers. Rich is contacting State Representatives requesting they call on the Port’s behalf, in favor of project funding. The projects with higher rankings were for boat launches, ramps and docks. Rich will research pre-fab restroom facility costs and bring the information to a future meeting for discussion. Commissioner Benavente expressed his concern with a pre-fab structure due to the potential loss of a waterfront design/theme. Commissioner Benavente mentioned that the Port can do a SEPA ahead of time, but there is a cost. Rich mentioned that he talked to the City of Allyn and they tried for 3 years to get funding for a restroom with no success, but continue to try. Rich stated he would continue to research avenues for funding this project. Commissioner Benavente stated that another avenue might be “rest stops”. Executive Director McEachin reported that the Hoodsport Park Trail deed is on the Governors desk for signature, but due to the election, it hasn’t been completed. Commissioner Benavente stated that a Resolution needs to be done to approve the Park acquisition. He also requested that the Executive Director contact State Parks and inquire as to the present maintenance conditions of the property. He also mentioned that the 4-H and WSU extension might offer some help to the Port for some of the maintenance. Commissioner Benavente stated that the dock pilings are only 5 years old, thus the damage has to be storm related, not corrosion.
Minutes: Commissioner Wyatt made a motion to approve the October 22, 2008 minutes, as presented. Commissioner Hamlin made the second, passed unanimously.
Vouchers: Commissioner Hamlin made a motion to approve the vouchers 11-1, pages 1 and 2, as submitted. Commissioner Wyatt made the second, passed unanimously.
Feasibility Study RFP’s: Executive Director McEachin stated that the Commission needs to make a decision regarding the RFP bids received for the feasibility study. He would like to include it when he submits the grant request. He further recommended the Commission select Northern Economics, Inc. as the contractor.
Commissioner Wyatt agreed with Rich and stated it was also a benefit due to the fact they are also working with the Skokomish Tribe on their marina project. Commissioner Wyatt made a motion to accept the bid for the feasibility study from Northern Economics, Inc. as submitted. Commissioner Hamlin made the second, passed unanimously.
Recess Regular Meeting/Convene Public Hearing:
At 10:00am, Commissioner Hamlin made a motion to recess the regular meeting and convene the public hearing. Commissioner Wyatt made the second, passed unanimously.
Executive Director McEachin explained the 2009 budget. He stated that there were several areas regarding grants and insurance reimbursement that could change if funding was not forthcoming. Gary Carlberg asked if the Park trail was a purchase or a gift. Rich stated that it was a gift. Gary asked what vehicle was being used for Port investments. Rich responded that it is in the Washington State Pool. Commissioner Benavente mentioned the importance of where the funds are, due to needing access to funds periodically for grant matches. He added that it would be very difficult to manage investments another way, due to only having part-time staff. Commissioner Benavente mentioned that the budget would change if the piling replacement isn’t covered by the insurance company. The SEPA will cost approximately $1,800. Permitting costs are unknown, but DNR, the CORP and Fish and Wildlife have requirements to meet.
There was no further public comments. At 10:14am, Commissioner Wyatt made a motion to adjourn the public meeting and re-convene the regular meeting. Commissioner Hamlin made the second, passed unanimously.
Old Business (Cont.):
Resolution approving 2009 Budget:
Executive Director McEachin read the Resolution by Title. He reported that the County provided the formula and the necessary language details required. Commissioner Wyatt made a motion to adopt Resolution R08-14, approving the 2009 budget as read. Commissioner Hamlin made the second, passed unanimously.
1. Direction regarding cancellation of Nov. 26, 2008 and Dec. 24, 2008 Port meetings:
Commissioner Hamlin made a motion to cancel both meetings. Commissioner Wyatt made the second, passed unanimously. Commissioner Benavente requested that the Executive Director have a notice published in the paper and that a copy be posted at the Port office and Library.
2. Direction regarding a Port Quarterly Newsletter:
Executive Director McEachin stated that he had prepared a draft newsletter and presented it for review by the EAB at the meeting earlier in the morning. He explained the changes requested by the EAB and related costs. Commissioner Wyatt made a motion to approve the EAB’s proposal of a quarterly Port newsletter. Commissioner Hamlin made the second, passed unanimously.
3. Commission selection of a new Chairman of the Board for 2009:
Commissioner Benavente related that this is customarily done on an annual basis. Commissioner Hamlin nominated John Wyatt to be Chairman of the Board for 2009. Commissioner Benavente made the second, passed unanimously. Commissioner Benavente requested that the Executive Director review the protocol manual to insure this procedure has been done correctly.
4. Direction regarding a new contract with Terry Veitz for an hourly increase of $5.00:
Executive Director McEachin explained to the Commission that Terry was contracted for services 6 months ago at a rate of $15.00 per hour. He related that she has done a great job for the Port and recommended a $5.00 per hour pay increase with all other terms of the contract remaining the same. Commissioner Wyatt made a motion to approve the contract rate increase. Commissioner Hamlin made the second, passed unanimously.
Adjourn: Commissioner Benavente adjourned the meeting at 10:33am
Minutes Approved: December 10, 2008