MINUTES FROM THE REGULAR MEETING
OF THE PORT OF HOODSPORT COMMISSION
July 9, 2008
Call to Order: 9:40am Adjourned: 11:05am
Roll Call: Commissioner Frank Benavente
Commissioner Jack Hamlin
Commissioner John Wyatt
Staff Present: Rich McEachin, Exec Director
Terry Veitz, Admin Asst.
Approval of Agenda:
Commissioner Hamlin moved to approve the meeting minutes from June 25, 2008. Commissioner Wyatt made the second, passed unanimously.
Commissioner Hamlin asked that a letter be sent to the Board of Lake Cushman asking if they would approve of a Commissioners attending their meetings and to request the Board put forth a representative for the EAB. There was a consensus to have a letter written and sent per his request. Commissioner Wyatt reported that WRIA-16 is currently submitting projects for funding. They hope to see funding for at least 3 of the 5 projects. Commissioner Benavente remarked about the Science of Hood Canal meeting he attended. There has been a 3 year study regarding dissolved oxygen levels and that will continue.
Executive Directors Report:
Executive Director McEachin reported that the RCO grant presentations are coming up this month and he plans to attend. He has asked to give a presentation on the evening of July 16th, but hasn’t received confirmation yet. The Port was not previously on the EDC listing for funding, but Rich talked to a County representative and the Port’s feasibility study will be presented to the County Commission as an amendment to the current listing of projects.
Minutes: Commissioner Hamlin moved to approve the minutes, but it was brought forth that the minutes had mistakenly been approved under “approval of agenda”. There was no further action.
Vouchers: Commissioner Wyatt moved to approve Voucher 07-01, dated 7/9/08, in the amount of $3,893.10. Commissioner Hamlin made the 2nd, passed unanimously.
Contract Renewal: Commissioner Hamlin moved to approve the renewal contract with Wittenberg,CPA for financial and consulting services and to authorize the Chairman to sign the contract. Commissioner Wyatt made the 2nd, passed unanimously.
Hoodsport Park Trail Transfer: There was discussion regarding the transfer of title/deed from State Parks. State Parks has referenced the need for the Port to pay them on any for profit activities. The question arose how they could do that since the property was deeded to them by the Federal Government. The Exec. Director will contact the regional office of the Feds to further inquire into this issue. It was noted that use of the property should offset any maintenance costs.
Surplus Ferry Acquisition: The Exec Director noted that Wash. State Transportation is accepting minimum bids of $350,000 for surplus ferry’s. The USDA has a potential 40 year loan at 4.5% interest. Commissioner Benavente noted that RCO, CTED and .09 funding should also be investigated. Commissioner Wyatt moved to direct the Exec. Director to move forward on the process of a ferry acquisition. Commissioner Hamlin made the 2nd, passed unanimously.
Resolution regarding Emergency Public Works contracts: The Resolution was read by title. Commissioner Wyatt moved to pass the Resolution, complying with HB3274 for emergency public works contracts. Commissioner Hamlin made the 2nd, passed unanimously.
Resolution regarding the Updated 2006 Comprehensive Plan: The Resolution was read by title. Commissioner Wyatt moved to approve the Resolution as presented. Commissioner Hamlin made the 2nd, passed unanimously.
Resolution regarding the adoption of the 2007 Master Plan: The Resolution was read by title. Commissioner Hamlin moved to adopt the 2007 Master Plan as presented. Commissioner Wyatt made the 2nd, passed unanimously.
Newly approved pay for Port Commissioners: Commissioner Wyatt requested this agenda item due to his concern regarding any potential budget shortfalls. Commissioner Hamlin moved to direct the Exec. Director to bring forth a budget analysis for review by the Commission at a future meeting. Commissioner Wyatt made the 2nd, passed unanimously.
At 10:50am, Commissioner Wyatt moved to go into Executive Session to discuss real estate matters, 2nd was made by Commissioner Hamlin, passed unanimously. Commissioner Benavente said they would be in session for approximately 10 minutes.
At 11:00am, Commissioner Wyatt moved to return to the regular meeting, 2nd was made by Commissioner Hamlin, passed unanimously.
Commissioner Wyatt moved to have the Executive Director proceed as discussed in Executive Session, 2nd was made by Commissioner Hamlin, passed unanimously.
Commissioner Benavente adjourned the meeting at 11:05am
Minutes Approved: July23, 2008
_____________________ ____________________ ____________________
Commissioner Benavente Commissioner Hamlin Commissioner Wyatt